REPORT OF AUDIT, REAL ESTATE AND CONSTRUCTION DIVISION, FOR THE PERIOD 1 JANUARY 1978 - 31 DECEMBER 1979

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00957R000100040010-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: June 14, 2005
• Sequence Number: 10
• Publication Date: March 3, 1980
• Content Type: MF

Approved For Release 200~L2air.A-RDP83-00957R000100040010-3
3 MAR h180
SUBJECT: Report of Audit, Real Estate and
Construction Division, For the
Period 1 January 1978 - 31 December 1979
1. Subject report is attached.' Please advise me of
the action taken on the recommendation in the report.
2. We appreciate the cooperation and assistance
provided by your staff during the audit.
25X1
Attachment:
As stated
D*.stribution:
Orig. - D/LOG
1 - DDA
1 - O/Compt/BMG
1 - D/Fin .
V4 A
SENSITI' E SOUI;CES
AMEi ICUS INVOLVED
SECRET
n! 0 1
25X1
Approved For Release 2005/06/22: CIA-RDP83-00957R000100040010-3
MEMORANDUM FOR: Director of Logistics
VIA: Inspector General
FROM:
Chief, Audit Staff
 Approved For Release 206[?4 EEIA-RDP83-00957R000100040010-3
REPORT OF AUDIT
Office of Logistics
Real Estate and Construction Division
For the Period
1 January 1978 - 31 December 1979
SUMMARY
1. Financial and logistical controls, procedures
and records are generally effective and in conformance
with Agency regulations. Minor administrative matters
were discussed with responsible officers and resolved
during the audit. This report contains a recommendation
regarding accountable property.
25X1
25X1
2. The audit included tests of controls, procedures
and records as necessary to determine compliance with
Agency regulations. Financial and logistical transactions
were examined for propriety, approvals, certification and
supporting documentation. Capital cost data contained in
Real Estate and Construction Division's (RECD) new auto-
mated Real Property System (RPS) were sampled to determine
their accuracy.
BACKGROUND
3. RECD has a personnel complement of Qstaff and 25X1
Innon-staff employees organized into three branches
an oe unit. Headquarters Engineering Branch provides
for the reliable operation of utilities systems at Head-
quarters and monitors engineering and construction
activity accomplished by General Services Administration
(GSA) personnel at Headquarters. Field Engineering Branch
provides support for renovations, improvements and main-
maintains and disposes and foreign real
property. I Imaintains documentation
concerning Agency real property activities and operates
the automated RPS.
WARFW2, rt"O1ThV
SENSITIVE IN('LL!GLN'CE SOURCES
AND METHODS INVOLVED
SECRET
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tenance to foreign installations andi 25X1
 SECEI
Approved For Release 2005/06/22 : CIA-RDP83-00957R000100040010-3
4. RECD's funds allotments for Fiscal Year 1979
25X1 were for reimbursements.to GSA for standard
25X1 level user charges, for en ineering support
of Agency real estate, an for general admin- 25X1
istrative support within the Division. Its property
requisitioning authority was $105,500. RECD is accountable
for non-expendable property valued at $52,900.
DETAILED COMMENTS
Accountable Property
5. RECD's accountable property is recorded in two
Type II property accounts. Property located within the
Division's office space, recorded in account 6850, has a
value of $41,400. 25X1
property, which is in use at a local safehouse, is recorded
in account 6855 and is valued at $11,500.
6. Annual physical inventories and updating of
property loan documents are required by Headquarters
25X1 The most recent inventory of account 6850
was conducted in March 1978. The date of the latest
inventory of account 6855 could not be determined. Loan
documents for account 6850 were not current; however,
the accountable officer was in the process of updating
them at the conclusion of the audit.
Recommendation: Conduct physical inventories
of property accounts 6850 and 6855.
SEC RE I
Approved For-Rele - 83-00957ROOQ1Q.09.40-0-1.0-&..,
 Approved For Release 2005/06/22 : CIA-RDP83-00957R00010 4 01 3
1 S. APR 1980
ME,- RANDUM FOR: Chief, Audit Staff
VIA: Inspector General, OIG
FROG-M: James 19'. McDonald
Director of Logistics
SUBJECT : Report of Audit, Real Estate and
Construction Division, for the
Period 1 Jan - 31 Doc 197D
1. The Audit Staff is to be cor?plinented on the
professionalism of the referenced audit. The eal Estate
and Construction Division benefited greatly from the many
constructive com *.ients and advice offered during the Course
of the audit.
2. Efforts are now underway to update the physical
inventories of property accounts 6850 and 685S. Annual
physical inventories will be conducted henceforth.
/a/ James A AL McDonald
Jacs H. McDonald
STAT
STAT
Distribution:
Orig Addressee
1 - OL/PQPS Official (w/a)
1 - OL/RECD/REB Chrono
1 D/L Chrono
OL Files twjt.)
OL/RECD/REB (28 Mar 80)
(Retype' pr 80)
Approved For Release 2005/06/22 : CIA-RDP83-00957R000 0(409 a