PROPOSED STATEMENT OF MISSION, AND TABLE OF ORGANIZATION, REFERENCE BRANCH, ORE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-01034R000400120033-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: December 23, 2016
• Document Release Date: April 18, 2014
• Sequence Number: 33
• Publication Date: March 28, 1947
• Content Type: MEMO

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28 March 1947
MEMORADNUM TO: Chief, ICAPS
SUBJECT:
Proposed Statement of Mission, and Table
of Organization, Reference Branch, ORE
Attached hereto is a copy of the proposed Statement
of Mission and Table of Organization as approved by Mr. -
J. Klahr Huddle, Assistant Director, ORE,
Executive Officer, ORE and Colonel Petry, Chief, Planning
Staff, ORE. It is anticipated that formal presentation
of the Statement of Mission and Table of Organization
will be edited, approved and issued by the Advisor for
Management in the near future.
Acting Chief
Reference Branch, ORE
Attachment
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SERET?
CENTRAL INTO-MINCE GROUP
REFERSNCE BRANCH._OR&E
$tatement of klasion
40 25 March 1947
The Reference Branch has been established in
order to centralise various reference functions
related to the intelligence activities of the United
States Government, and to provide a reference li-
brary for CIO. Records will be maintained of all
available intelligence information sources, intern-
genes information, and intelligence in order to
provide ready accessibility thereto. This Branch
serves as Reference Center for CIO and the maw
agencies.
221A.Z.MILHIE2
The Office of the Chief is given the responsibility to establish the
Central, refers activities for ClG and the =Mbar agencies* and is
charged with maintaining All appropriate liaison, administration end
peliey making activities.
The Office of the Chief mint
1. Establish a machine operations center for appropriately and
iently re/Deeding and filing intelligence information and intelligence
in srsadi1y accessible state for later listings, tabulations and eta..
eel reportingbymachine research techniques for CIO and the member
es.
2. Eatablish a central reference repository for intelligence demi.
and materials for the primary use of CIO offices, and particularly
for the use of the Office of Reports and Estimates.
3. Establish central record files of the actual location of all
pOtential intelligence sources and existing intelligence documentary
materials pertaining to the national security (whether immediately acees-
siblethin CIO or available elsewhere).
? Represent the Reference Branch in all major inter-office and
ency coordination, correlation and functional activities.
5. Establish an Ekecutive Staff, Coordinating Staff and functional
office for carrying out those aspects of the mission of the Reference
Brancli outlined below:
SECRET'
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SECET
EXECUTIVE STAFF
The Executive Staff will:
410 25 March 1947
1. .Goordinate administrative procedures of the Reference Branch,
including the establishment of tables of organizations personnel admini..
strationl budgetary, space and property and equipment allooational and
security and other regulations.
2. Prepare administrative reports for the signature of the Chief
se required.
COORDINATING =Art_
The Coordinating Stafficall
1. Coordinate the employment of machine facilities and services to
satisfy administrative requirements as they develop 'within CIO, and to
satisfy intelligence requirements calling for special machine techniqUes
and methods in GIG and its member agencies.
2. Coordinate the establishment of Appropriate record files to enable
prompt and efficient location of any documentary materiel when and as
requested. These records are to include information relative to the ammo..
ability, quantity and nature of information existing in libraries and
dosumattary material centers in the uashington area and elsewhere.
3. Initiate and secure inter-office and inter-departmental coordi-
nation in the fields of foreign intelligence of interest to the Reference
Bram*.
4. Coordinate activities between machine operationo and library
functions within the Reference Drench.
SECRET
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410
u.i.IRAFHICAL IMMLIGLNCE RLOISUI
State int of Misj
20 March 1947
. In implementing the policies established by GIG Directive No. 16,
the mission of the Biographical Intelligente Register is hereby established
A* folleest
' :The Biographical Intelliftence Register wills
1. Maintain, by machine technique?, a detailed and current file of
biographical intelligence data concerning important foreign porsonalities
in all fields of human endeavor.
a. Reeord the membership, nature and type of the business', professional,
sosialor fraternal organisatione.
34 Maintain a Master File on all foreign pereonalitiee and organisations
and gush other biographic files deemed necessary to augment the information
contained in the machine records.
Am ,Provide andiar locate upon request detailed biographical information
regarding any important foreigner.
? 7. Surrey the Register at regular intervals to asoertain the scope,
tent.and timeliness of available foreign biogranhical intelligens..
41. Prepare statistical reports and calculations on the points of
strength and .the gape hi available biographical information and bring all
inadequacies to the attention of the appropriate authorities for remedial
action.
.14 Apprise interested otttcs and agencies of the general content and
capabilities of dm Register.
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? SEkkEi ?*, CENTRAL
The Central Index will:
?
20 March 1947
L. Index, by businese machine proceduree the subject matter pf all
available reports, and other documents, of a foreign intelligence nature.
2. Locate and identify upon request all available intelligence xmo.
terials pertaining to any specific foreign subject or area.
3.. Analyse the Index at regular intervals to determine euperabundence
or dearth of available documentary foreign intelligence on any sUbject of
interest to the national security.
.1:4#,. Apprise the pertinent offices of the results of such analyses for
appropriate action.
Prepare and distribute accession list of all newly acquired,
important foreign intelligence documente.
,i4t4 Provide' upon request, complete bibliographies of available Intel..
1ieMsmaterial on any specific foreign eubjeet or arse.
7. Maintain and analyse the IBM card files of Foreign hinds Control
end elailar special IBM files fer.listinge and statistital intelligence infer..
untie% within the capabilitiee and physieal liedtatione of the Reference
Breast.
g4, Pamir? code and process the special M.S. Bombing Survey Reports
and Stadler sceeial dome-niters files within the limits set down by rescoa...
intelligence end research offices, and limited only by the capabilities
end physical limitations of the Reference Brnnoh.
11361CIN _INDUSTRIAL REGISTER
Thi Foreign industrial Register wills
1. Maintain an 104o...date general file, by machine methods, of perti..
sent industrial installations, developments and resources, and their inter-
national Or functional relationships.
2* Correlate these data by machine techniques, upon requeet, for the
PUTpess of economic analysis on country or werld.oside allele or for statis-
tical computations.
3. Provide, by machine teehniques, appropriate economic or operational
details of any particular foreign induatrial installation.
? 4. Surrey the Register at. regular intervals to determine the nature
aM extent of available intelligence regarding all foreign induetry.
5. Appriee interested offices of the content of the Register and its
general capabilities through appropriate file analyeee,
SKIM
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INTELLIGaCt: DOCUMINTS
0 20 March 1947
Intelligence Documents will:
1. Classify and catalogue all intelligence documents of a foreign
intelligence nature available to CIO.
,2. Maintain one copy each of such documents for permanent reference
file and a second copy (when available) for limited loan purposes.
Establish efficient procedures for the prompt documentation of
single copy items, received by OC&D, upon arrival in the Reference Branch,
A. Initiate the procurement of reference material for use of the
research branehes, in ORE.
. Al. Provide the Central Index with the cataloguing information required
for the preparation of accession list IBM cards.
716. Provide the Central Index with classification information and a
BID breakdown on every document processed by OC&D.
GRAPHIC MATERIALS
,4
, Draphie Materials will:
A. Operate a central reference and loan file of charts, maps and
blueprints required for intelligence purposes and a complete index of all
graphicmaterials their location and availability to the Reference Branch
for GIG and memb4 agencies.
2. Establish and maintain a central reference and loan file and a
single index of available intelligence films throughout the government
agencies and elsewhere.
3. Set up a central pictorial records reference and loan file and
produce the required classification information for maintaining the Central
Index machine records on available photographs.
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45 March 1947
Executive Staff
GRAPHIC MATER-
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SECRET
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TI AL! 25 Och 1947
REFERENCE BRANCH, ORE
(1) Chief of Reference Branch
(21 Deputy Chief of Branch Chief of Coordinating Staff
?ll
Deputy Chief of Coordinating Staff
iIntelligence Officers (2)
Chief of Executive Staff .
Administrative Assistant
(7i Secretary and Administrative Aseiatant to Chief of Branch
(8 Secretary to Deputy Chief of Branch, Property Equipment and Security
Officer Secretary to Chief of Coordinating Staff
(igiClerk-Stenographers (2)
Clerks (2), Clerk-Typist
al) (mirk
) Chief of Contact Control Register, Chief of Biographical Intelligence
Register Chief of Foreign Industrial Register
?43) Chief of Mneords and Control; Chief, Biographical & Intelligence
Specialist; Chief, Foreign industrial Specialist; Chief, Intelligence
Document. &Materials Specialist
14 Intelligence & Control Officers (4)
15 Assistant Intelligence & Control Officer, Report Editors (5)
16 Report Analysts (7)
17 Chief Tabulation Operations Supervisors (2)
: 18 Chief Tabulation Oporations Supervisor ?
I
. .
,. 19 TebUlation Operations Planners (1
.. - 20 Tabulation Operations Planners (3
21 Code Supervisor
1
22 Cods 'Supervisor" (2); Tabulation Supervisors (4); Secretary & Administra-
tive Assistant to Chief of Contact Control Register; Secretary &
Administrative Aesistant to Chief of Biographical Intelligence .
., Register; Secretary & Administrative Assistant to Chief of Foreign
Intelligence Register; Code Reviewer
(23) Clerk Stenographers (4), Code Clerks (13), Secretary & Administrative
? Assistant to Chief of Central Index, Key Punish Supervisor
(24) . Clerks (2)s Clerk-typist, Key Punch Operators (6), Tabulation Machine
Operator. (5), Key Punch Verifiers (3)
i25i Chief Librarian,
26 , Librarian (2), Chief of Graphic Materials
27 Head Classifier Head Cataloguer, Assistant Librarian Chief of Pictorial
. Recorde Division, Chief of Map Division, Chief of Film Division,
Geographer ?
(28) Classification Analysts (4), Cataloguers (10), Head Accessioner,
_ Head Reference Librarian, Interpreter-Classifiers (2), Classifiers (2)
,
(29) Assistant Cataloguers (3), Assistant Classifiers (5), Research
Analysts (2), Intelligence Cartographer, Film Editor
p3Oi Library Assistants (4), Accessioner
1 Secretary, Administrative Clerk, Secretary & Administrative Assistant
? to Chief, Graphic Material
. 32 Clerk-Stenographers (6)
i
33 Stack Supervisor
' 34 Senior Accessions Clerk, Circulation Desk Clerk, Circulation Clerk,
Aft:4,86ton & Film Clerks (2)
rq i33) Clerk. (3), File Clerk
36) - Clerks (3), Pile Clerk
i if
if
? I -
CONFIDENTIAL
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? COO !DENT I Al
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CMOS 07 ?RS CRIMP Satins, .ftla
Chief P41 t
Deputp Ohlet P.?. 1
SloarstAAP and A4ainistrativo
Assistant to Chief GAY.? 1
Secretary to Deputy Chief CA74 .1.
=Ma STAP7
Chief 04/611 2
Mainistrative Assistant CA7'4 1
Property, Squipeaat 41 8ocurit7
Officer CAMS 1
Oloak-Stmograpber OAP-4 1
Mirka OAP'S a
Mork 041'41 .10.
0002M1101110 $IM
0012401 00221KIL 1111)I42/2
Of of Met of
Chief 166
Secretary & ?latatetrativl Asletant
Control Division
We of Resorts & Control P?2 1
Intelligens, & Control Officers 14-4 2
Assistant Intelligenes A Control Officer p-2 1
Report &Mors P-2 a
boort Anelysts P-1 4
?Jere-Stenographer OAP-4 1 '
Clerks OAP.S 1
CONFIDENTIAL
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CONOENT 1AL
COSTROT COMM 222181112 (Continued)
Index Division ..111.1%-i ftlig. bat
Chief Tabulation Operations Supervisor CAP-13 1
Tabulation Operations Planners 0A169 2
Tabulation Operations Planner CU-? 1
Cl ark- typist CAT-8 1
Code Superviemr CANS 1
Code Clerks CA164 3
Is, Punch Operators 0063 2
ter Punch Varifiere CAMS 1
Tabulation Supervisor CA14 1
Tabulation ftehine Operator"' CAP-3 2 20
SIOORAPRICAL UTALLIOESOS MOIST=
Office of Chiet of Boestor
Chief P-S
Saantary Admiaistrative Aesistent 0A76$ 1
parAttlAtilla
Chief, Diogrephical 1nte11igenee
SPOOWISI P65 1
Intelligesse a Control Officer 164 I.
Boor, Editors 162 S
Report Analysts 161 $
,Clerk?Stonegrapher CAP-4 1
Clefts CA163 1
Inks Dtvlstoi
Chief tabulation Operations Supervisor CAP-12 1
Tabulatios Operations Meaner 0A7-9 2
Mulattos Operettas" Plainer CA?-? 1
Clerk-Stesogrepher
Cods Suprvisor 0065 1
Code Clerks 004 8.
Zr Punch Operators CAP-3 1
toy Punch Verifiers CAP-S 1
Tabuletios Supervisor CAM 1
!Mulattos Meatus Operators
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Office of Chile of Mitell$40
ohisf P-6 1
Seamier/ Administrative Assistant CAF-15 1
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CONFIENTI
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CONFOENTIAL
AMMON INDUSTAIAL REOISTRS (Continued) Sating !umber.
Master File and Statistical Records Divieloit
Chief, Poreien ladustrial Specialist Nis I
Intelligenoe 4 Control Officer 1-4
Report Miters P-2 l
Report Analysts P6.1 1
Clerk?Stemogrephsv CAlue
Clerks CAP..5
index Divisiom
Chief Tabulation Operations Supervisor OWLS
?ebullition Operations Planner CAM 1
Tabulation Operatics* Planner 044
CleskeStenogrepbor CAS64
Code Supervesor CA*45
Code Clerks CAF-4 1
Key FbachOperators 04163 I
Iv Amok Verifiers OCIP4
Tabulatiom 201,kivissr CAF?5 , I
Tabulatiom ileabine Operators CASuil
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katerials Spesialiet
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Clerks
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404
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Wiz Divlsiom
Chief, Tabulatiom Operations Supervisor
0A1611
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Tabulation Operstioss Plaaairs
047.9
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tabalatios Operations Planner
047.4
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Olerlo?Stasographer
04164
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Code Supervisor
0470S
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Cods Revievers
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Code Clerks
OAP-4
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Key Pasch Supervisor
C4744
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0474
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047..S
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Tabulation Sinprvisor
047-5
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Tabulation Machine Operators
0416.3
3
25
GOON t DENT I AL
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1osta4ozaaa DOCUMISIS
Office or, Chid.
Chief Libraries
Seeretary
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libliogrnahle Divieioa
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Library Assistaats
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CONFIDOIALI
ORM= NATSAIALS *aft
Office of the Chief
Chief
Secretary& Administrative Assieiant
Pictorial Records Division
'wow Ida
P-6 1
CAS652.
Chief P-.4 1
Clerk-Stenographer CAP..4 1
Cataloguers P4 2
Interpreter*Cleasifiers P.41 a
,Accessions A Me Clerks $165 1
file Clerks SP4
photo interpretation &lotion.
Map Division
Chief P*4 1
Clerk-Stenographer 0A7-4 1
Geographer P64 1
Cs/Wooer* 7-6 a
Classifiers P-2 a
intelligence Cartographers P-2 a
Clerkm.Stonographer CAM 1
Clerk' atp.a
Accessions &rile Clerks 6166 i
Iii. Clarke S164 I
Mop IotellimOnce Sm0,140
cartompophic mootio0
Pita Division
Chief 7-4 1
Clerk-Stenographer CAP-4
Cataleguer ? 703 1
Pile Alitor 7-3 1
Sditoriel Aseistente 87-6
Clerks 04
4..
CONFIDENTIAL
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