PROGRESS AND ACCOMPLISHMENTS SINCE OFFICE OF SECURITY REORGANIZATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000100110001-4
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 10
• Document Creation Date: November 17, 2016
• Document Release Date: June 6, 2000
• Sequence Number: 1
• Publication Date: May 20, 1974
• Content Type: MF

Approved For Re
'IA001-4
2 0 MAY 1974
MEMORANDUM FOR: All Office of Security Careerists
SUBJECT Progress and Accomplishments Since
Office of Security Reorganization
Some eight and one-half months have now passed since the
first meeting of all Office of Security personnel was held in
the auditorium. I would like to take this opportunity to re-
port briefly upon the progress that has been achieved toward
fulfilling the commitments made at that time.
At the 19 July 1973 meeting the primary topic, of course,
was the reorganization of the Office. However, as most of you
will recall, in addition to announcing the new organizational
STATINTL structure and personnel assign mots, the functional
Deputy Directors, and I outlined a number of specific goals we
hoped to achieve and the particular steps that would be taken
to attain them.
Our Office, like the Agency as a whole, has endured
considerable disruption of normal routine in recent months as
a result of personnel reductions, changes in leadership and a
heavy burden of unusual and time consuming requirements levied
upon it. Nevertheless, I feel that through the determined and
conscientious efforts of all Office of Security employees we
have successfully surmounted these obstacles and that the
rough water is, for the most part, behind us. Now, what were
the goals that we set for ourselves last July and what has been
done to achieve them?
STATINTL
First of all, noted at the July meeting that
it was the first of its kind and that he anticipated having
such meetings at least once a year in the future. I fully
concur with the view that they can serve a valuable purpose
and, as you know, two additional meetings of Office personnel
have been held in the past few months.
STrAi Y 1 L USE #CY
Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110001-4
 Y
1p. 1-1 L-
Approved For Rele 23
j '4 . #LqD01-4
Last summer we indicated that we were restructuring the
Career Board and that we intended to report periodically on its
activities to all members of the career service. We have en-
larged the Career Board. A new Competitive Evaluation System
was established last October to aid the Board in its decisions
and to provide careerists with an understanding of those
standards upon which they would be competitively evaluated.
New guidelines were also adopted pertaining to the preparation
of fitness reports in an attempt to make them a more useful
tool for career development. All Office of Security employees
were subsequently apprised of those personal attributes and
skills upon which they would be rated. More recently, we have
developed criteria for the selection of new professional
personnel and set forth a program for initial career develop-
ment of such individuals. We are about to promulgate a uniform
policy for approving sponsored external training requests.
Another commitment concerned our desire to bring the
Board closer to individual careerists through the technique of
more direct contact in cases involving selection for senior
schools and reassignments. Thus far we have been able to do
this to only a limited extent, but greater emphasis will be
given to this approach in the future.
I, myself stated at the July meeting that a further step
in improving our career management system would be the estab-
lishment of panels to assist the Career Board in promotions,
assignments and career development of our personnel. This was
accomplished last August, and a directive was distributed to
all Office employees explaining the role of the panels and
showing the initial membership of the four Career Management
Panels and the Overseas Subcommittee. A later directive
issued in October 1973 expanded upon the functions, respon-
sibilities and method of operation of the panels. The panels
have been extremely active during the past eight months with
primary attention having been focused on the task of ranking
personnel for promotion. Additionally, considerable time has
been spent selecting nominees for vacancies and for external
training. We have also expedited the announcement of pro-
motions, reassignments, etc., again to keep the career service
informed.
At the reorganization meeting it was indicated that we
planned to establish an Office of Security Management Advisory
Group. On 4 September 1973, the previously constituted Long
Range Planning Group and the Advisory Management Group were
Approved For
1 W~606i1 } "i [ id 041 10001-4
 Approved For Rele
wcs12~=4~X1dkd62
till
L'rO
disbanded and the new Management Advisory Group was formed.
Since that time, the MAG has completed a thorough review of
the Individual Career Advancement Program (ICAP) and its
recommendations for various revisions to the program were
approved by the Director of Security. The full text of the
MAG's report on ICAP was made available to all Office of
Security employees in January of this year. Currently the
MAG is engaged in a study of the Clerical Career Board and
it is anticipated that a report of its findings and sug-
gestions for making this Board more responsive to both
management needs and the employee concerns is anticipated.
Turning to another area, we said that there would be a
continuing study of our Field Office organization and we have
devoted a great deal of time and effort to upgrading the ef-
fectiveness of our investigative capability. In an attempt
to distribute more equitably the workload and to make better
use of our field personnel, we have carried out two realign-
ments of Field Office territorial coverage. The first, in
In summary, I feel that we have sincerely endeavored to
carry out the commitments made last July, and that we have
made significant progress toward accomplishing the goals of
our reorganization. There is much more to be done and new
needs will surface from time to time requiring further
adjustments of our priorities. We said that we felt the
reorganization would work and work well, but that if further
changes were indicated the necessary steps would be taken to
effect them. This is still my philosophy .and I will continue
to welcome comments or suggestions from any Office of Security
employees relative to the improvement of our operating pro-
cedures or policies.
Director.of Security
A 1
Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110001-4
E-LK L
 UNtL j$For Rebls N,~6/26 : CIA-RDP83B00f3RQ 9 ' Pj1t4
^ SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional) Progress and Accomplishments Since
Office of Security Reorganization
FROM:
EXTENSION
NO.
STATINTL 0
1-
Chief, Plans, Programs Branch
5311
DATE
20 May 1974
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
C/PP1AD
2.
Zp
pY
974
DD/P&M
3.
2 0 M
AY
STATINT
D/Security
-
20974
20MH,
'9'4
STA
5.
6.
Al
71
C/PPB
7.
ENTL
8.
9.
10.
1,.
12.
13.
14.
15.
FORM 61 0 USEDITIO SU5 ^ SECRET r-1 CONFIDENTIAL ? INTERNAL
3-62 USE ONLY ^ UNCLASSIFIED
 Approved For Releas*00/06/26: CIA-RDP83B00823R0001is 10001-4
Some eight and one-half months have now passed since
the first meeting of all Office of Security personnel was
held in the auditorium. I would like to take this opportunity
to report briefly upon the progress that has been achieved
toward fulfilling the commitments made at that time.
At the 19 July 1973 meeting the primary topic, of
course, was the reorganization of the Office. However,
as most of you will recall, in addition to announcing the
new organizational structure and personnel assignments,
STATINTL the functional Deputy Directors, and I outlined
a number of specific goals we hoped to achieve and the
particular steps that would be taken to attain them '9 Our
Office, like the Agency as a whole, has endured considerable
disruption of normal routine in recent months as a result of
personnel reductions, changes in leadership and a heavy
burden of unusual and time consuming requirements levied
upon it. Nevertheless, I feel that through the determined
and conscientious efforts of all Office of Security employees
we have successfully surmounted these obstacles and that
the rough water is, for the most part, behind us. Now,
what were the goals that we set for ourselves last July
and what has been done to achieve them?
Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110001-4
 Approved For Releas*00/06/26 : CIA-RDP83B00823R0001W 0001-4
First of all, noted at the July meeting
that it was the'first of its,kind and that he anticipated
having such meetings at least once a year in the future.
I fully concur with the view that they can serve a valuable
purpose and, as you know, two additional meetings of Office
personnel have been held in the past few months.
Last summer we indicated that we were restructuring
the Career Board and that we intended to'report periodically
on its activities to all members of the career service.
new Competitive Evaluation System was
stablished last October to aid the Board in its decisions
and to provide careerists with an understanding of those
standards upon which they would be competitively evaluated.
New guidelines were also adopted pertaining to the preparation
of fitness reports in an attempt to make them a more useful
tool for career development. All Office of Security employees
were subsequently apprised of those personal attributes and
skills upon which they would be rated.~W Another commitment
concerned our desire to bring the Board closer to individual
careerists through the technique of more direct contact in
cases involving selection for senior schools and reassignments.
Thus far we have been able to do this to only a limited
Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110001-4
 Approved For Releas*00/06/26: CIA-RDP83B00823R00010 10001-4
extent, but greater emphasis will be given to this approach
in the future. I, myself stated at the July meeting that
a further step in improving our career management system
would be the establishment of panels to assist the Career
Board in promotions, assignments and career development
of our personnel. This was accomplished last August, and
a directive was distributed to all Office employees explaining
the role of the panels and showing the initial membership
of the four Career Management Panels and the Overseas
Subcommittee. A later directive issued in October 1973
expanded upon the functions, responsibilities and method
of operation of the panels. The panels have been extremely
active during the past eight months with primary attention
Z'e't6& -. .having been focused on the task of ranking personnel for
tp, ~ promotion. Additionally, considerable time has been spent
At the reorganization
meeting it was indicated that
we planned to establish an Office of Security Management
Advisory Group. On 4 September 1973, the previously
constituted Long Range Planning Group and the Advisory
Management Group were disbanded and the new Management
Advisory Group was formed. Since that time, the MAG
has completed a thorough review of the Individual Career
Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110001-4
selecting nominees for vacancies and for external training.
 approved For Releas*00/06/26 : CIA-RDP83B00823R0001010001-4
Advancement Program (ICAP) and its recommendations for
various revisions to the program were approved by the
Director of Security. The full text of the MAG's report
on ICAP was made available to all Office of Security
employees in January of this year. Currently the MAG
is engaged in a study of the Clerical Career Board and
it is anticipated that a report of its findings and
suggestions for making this Board more responsive to both
management needs and the employee concerns is anticipated.
Turning to another area, we said that there would be
a continuing study of our Field Office organization and
we have devoted a great deal of time and effort to upgrading
the effectiveness of our investigative capability. In an
attempt to distribute more equitably the workload and to
make better use of our field personnel, we have carried out
two realignments of Field Office territorial coverage.
The first, in October 1973, involved a transfer of
responsibilities between the
Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110001-4
 ri Approved For ReleasS00/06/26: CIA-RDP83B00823R0001010001-4
We will continue to monitor the workloads of all the
Field Offices and make further adjustments when they appear
warranted.
In summary, I feel that we have sincerely endeavored
to carry out the commitments made last July, and that we
have made significant progress toward accomplishing the
goals of our reorganization. There is much more to be
done and new needs will surface from time to time requiring
further adjustments of our priorities. We said that we
felt the reorganization would work and work well, but that
if further changes were indicated the necessary steps would
be taken to effect them. This is still my philosophy and
I will continue to welcome comments or suggestions from
any Office of Security employee relative to the improvement
of our operating procedures or policies.
Approved For Release 2000/06/26 : CIA-ROP83B00823R000100110001-4
 bNCLjj) `qI tj For Res~ Qj*6/26 : CIA-RDP83B00,823R~1QQ~1~ (1QPAL4 ^ SECRET
VVryry~rnA~~rrnry ~~
LJ uu
ROUTING AND RECORD SHEET
SUBJECT: (Optional) Progress Report to all Office of Security Employees
Regarding Commitments Made at the 19 July 1973
Reorganization Meeting
FROM:
EXTENSION
NO.
`/
25X1 A mmmmi
DATE
Chief, Plans, Program s Branch
5311
17 May 1974
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
CIPP&AD
Attached is 5
draft of a
ro
ose
ro
ress
2.
?
p
p
p
g
report on the July 1973
commitments. I have annotate
some
ossible additions and
3.
p
also believe it would be
well to include in some
detail our new
rofessional
4.
p
criteria. I would appreciate
nyurther suggestions and
su
est that it be
ublished
5.
p
gg
as a memorandum from the
D/Security rather than as
an Office of Securit
Notice
6.
y
.
PPB
'
7.
~ Div ;?vt
``%/
ell `C~
B.
/
10.
~
11.
12.
Ate?
13.
14.
15.
F-1 SECRET ^ CONFIDENTIAL ^ USE ONLY F-1 UNCLASSIFIED
1A
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