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Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
November 17, 2016
Document Release Date: 
June 6, 2000
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Publication Date: 
May 17, 1974
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PDF icon CIA-RDP83B00823R000100110002-3.pdf270.24 KB
Approved For Relea 000/06/26: CIA-RDP83B00823R000~0110002-3 17 May 1914 MEMORANDUM FOR: Deputy Director of Security (P&M) SUBJECT : Progress Report to All office of Security Employees Regarding Commitments Made at the 19 July 1973 Reorganization Meeting Pursuant to your request, a draft of a proposed report from the Director of Security to all Office employees concerning the progress that has been made toward the fulfillment of the commitments made at the 19 July 1973 Office of Security Reorganization Meeting is attached. The report would presumably be distributed as an Office of Security Notice. Chief, Plans, Programs Branch Attachment: a/s Distribution: Orig & 1 - Adse - PPB File (Security - Reorganization of OS) I - PPB Chrono OS:PPB: :dlg Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110002-3 Approved For Release,100/06/26 : CIA-RDP83B00823R000100110002-3 Some eight and one-half months have now passed since the first meeting of all Office of Security personnel was held in the-auditorium. I would like to take this opportunity to report briefly upon the progress that has been achieved toward fulfilling the commitments made at that time. At the 19 July 1973 meeting the primary topic, of course, was the reorganization of the Office. However, as most of you will recall, in addition to announcing the new organizational structure and personnel assignments, the functional Deputy Directors, and I outlined a number of specific goals we hoped to achieve and the particular steps that would be taken to attain them. Our Office, like the Agency as a whole, has endured considerable disruption of normal routine in recent months as a result of personnel reductions, changes in leadership and a heavy burden of unusual and time consuming requirements levied upon it. Nevertheless, I feel that through the determined and conscientious efforts of all Office of Security employees we have successfully surmounted these obstacles and.that the rough water is, for the most part, behind us. Now, what were the goals that we.set for ourselves last July and wbat.has been done to achieve them? Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110002-3 Approvbd For Releas100/06/26 : CIA-RDP83B00823R00010 110002-3 First of all, noted at the July meeting that it was the first of its kind and that he anticipated having such meetings at least once a year in the future. I fully concur with the view that they can serve a valuable purpose and, as you know, two additional meetings of Office personnel have been held in the past few months. Last summer we indicated that we were restructuring the Career Board and that we intended to report periodically on its activities to all members of the career service. In this regard, a new Competitive Evaluation System was established last October to aid the Board in its decisions and to provide careerists with an understanding of those standards upon which they would be competitively evaluated. New guidelines were also adopted pertaining to the preparation of fitness reports in an attempt to make them a more useful tool for career development. All Office of Security employees were subsequently apprised of those personal attributes and skills upon which they would be rated. Another commitment concerned our desire to bring the Board closer to individual careerists through the technique of more direct contact in cases involving selection for senior schools and reassignments. Thus far we have been able to do this to only a limited Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110002-3 Approved For Release@00/06/26: CIA-RDP83B00823R0001 10002-3 extent, but greater emphasis will be given to this approach in the future. 1, myself stated at the July meeting that a further step in improving our career management system would be the establishment of panels to assist the Career Board in promotions, assignments and career development of our personnel. This was accomplished last August, and a directive was distributed to all Office employees explaining the role of.the panels and showing the initial membership of the four Career Management Panels and the Overseas Subcommittee. A later directive issued in October 1973 expanded upon the functions, responsibilities and method of operation of the panels. The panels have been extremely active during the past eight months with primary attention having been focused on the task of ranking personnel for promotion. Additionally, considerable time has been spent selecting nominees for vacancies and for external training. At the reorganization meeting it was indicated that we planned to establish an Office of Security Management Advisory Group. On 4 September 1973, the previously constituted Long Range Planning Group and the Advisory Management Group were disbanded and the new Management Advisory Group was formed. Since that time, the MAG has completed a thorough review of the Individual Career Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110002-3 Approved For Released00/06/26: CIA-RDP83B00823R00016 10002-3 Advancement Program.(ICAP) and its recommendations for various revisions to the program were approved by the Director of Security. The full text of the MAG's report on ICAP was made available to all Office of Security employees in January of this year. Currently the MAC is engaged in a study of the Clerical Career Board and it is anticipated that a report of its findings and suggestions for making this Board more responsive to both management needs and the employee concerns is anticipated. Turning to another area, we said that there would be a continuing study of our Field Office organization and we have devoted a great deal of time and effort to upgrading the effectiveness of our investigative capability. In an attempt to distribute more equitably the workload and to make better use of our field personnel, we have carried out two realignments of Field Office territorial coverage. The first, in October 1973, involved a transfer of 25X1A responsibilities between the Approved For Release 2000/06/26 : CIA-RDP83B00823R000100110002-3 Approved For Releasep 00/06/26: CIA-RDP83B00823R0001s 10002-3 We will continue to monitor the workloads of all the Field Offices and make further adjustments when they appear warranted. In summary, I feel that we have sincerely endeavored to carry out the commitments made last July, and that we have made significant progress toward accomplishing the goals of our reorganization. There is much more to be done and new needs will surface from time to time requiring further adjustments of our priorities. We said that we felt the reorganization would work and work well, but that if further changes were indicated the necessary steps would be taken to effect them. This is still my philosophy and I will continue to welcome comments or suggestions from any Office of Security employee relative to the improvement of our operating procedures or policies. Approved For Release 2000/06/26 : CIA-AP83B00823R000100110002-3