AUTOMATIC DATA PROCESSING REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000400140016-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: June 7, 2002
• Sequence Number: 16
• Publication Date: July 1, 1966
• Content Type: MF

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E/1C P83B043R000400140016-2
1 JUL 1966
MEMORANDUM FOR: Acting Chief, SP & ES
SUBJECT : Automatic Data Processing Requirements
1. The Administration and Training Staff has reviewed its
functions and activities and submits the following suggested automatic
data processing requirements:
A. Qualifications register of Security Career Service
personnel for use by the Career Service Board
and its supporting committees.
B. Central listing of personnel on standby travel
status including name; date of most recent
medical qualification; passport number, type,
and date of issue; and date of issue and number
of any ID cards which have been issued.
C. Listing of contract employees, confidential
correspondents, and contract stenographers.
D. Six month report of personnel gains and losses
by position title and grade to be used in pre-
paring personnel projections.
E. Area assignment preference report to indicate
individuals who have requested specific over-
seas and domestic assignments.
F. Quarterly report of Security Career Service
personnel serving with other components of
the Agency which would include projected
rotation dates and replacements.
C19 ?
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2. A great deal of information in the areas of personnel and
training is now being recorded and made available in the form of
periodic machine listings. However, it is sometimes very time
consuming to obtain required information from the listings. For
instance, an alphabetical listing of all Security Careerists is pre-
pared on a periodic basis indicating the training courses taken by
each individual. If it becomes necessary to determine which
individuals have taken a specific course, the entire listing must
be reviewed.
3. It would, therefore, be most useful if an automatic data
processing capability could be developed which would respond
rapidly to day-to-day requirements for information which has
already been recorded.
Chief, ra ion raining Staff
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Projected Plans for the use of Computer
Services by Units of PTOS
INDUSTRIAL SECURITY DIVISION:
The Industrial Security Division will need a facility to recall from
machine records all information relating to industrial contracts which
has been programed in by the operating offices. (DDS&T, Logistics,
DD/P, etc.) It is anticipated that ISD will have a direct line to
Computer Services Division and a capability for instantaneous read out
of desired information. This capability is needed to fulfill the responsi-
bility for maintaining a current status for the DDS for all Agency con-
tracting with non-governmental organizations providing a product or a
service related to a product.
Examples of information to be retrieved would include but not be
limited to:
1. For an individual contractor
Number of contracts with the Agency
Cost of Contract
Sterility of Contract
Classification of Contract
Status of Contract (Degree of completion)
Security Cost of Contract
Security Inspection Requirements
Security Inspection Schedule
Employees of the contractor who have agency clearances to show:
Name
Date of Clearance
Type
Date of Birth
Security Violations
The Division will also want to pull out related lists of information such
as total number of contracts outstanding, total cost of the contracts, total
.number of cleared personnel, etc.
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TECHNICAL DIVISION:
The Technical Division has two areas of interest:
1. Monthly statistical reports
2. Individual Station reports
In regard to Number 1, they would like to retrieve such information
as number of rooms examined in a stated period, miles traveled, bases
and stations visited, telephones examined, etc.
In regard to Number 2, they would like to be able to analyze a
station, commo area, or safe house over a 5 - 10 year period re
number of "finds", suspicious incidents, frequency of checks, and
related information.
PHYSICAL SECURITY DIVISION/BUILDING SECURITY BRANCH:
The Building Security Branch will have need of four services from
CSD. All will be satisfied by the receipt of periodic machine record
runs, the frequency depending on the individual list.
1. A machine list of all Agency identification held by an individual,
whether in true name or in pseudo. This would include the Agency
badge, firearms permit, credentials, special passes, and related
items.
2. List of random selections of safe combinations.
3. An alphabetized list of all char force personnel who are not
cleared for non-escorted access to Agency installations to show
current status of clearance and the areas in which an individual
can work (needed every 3 - 4 days).
4. Alphabetized list of all custodians of all alarmed secure or
vault areas in the Washington area.
PhySD/SECURITY EQUIPMENT BRANCH:
None.
PhySD/SURVEY BRANCH:
None.
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PhySD/SAFETY STAFF:
The Safety Staff would like to be able to retrieve from combined
Medical, Personnel, and Security records information relating to
injuries to include:
a. Date and time of injury
b. Cause of injury
c. Severity of injury
d. Name of injured
e. Office designation of injured
f. Cost of injury (Direct & Indirect)
g. Place and location of injury
h. Time lost due to injury
i. Classification of injury (Based on ASA)
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