COMPUTER SERVICES ANTICIPATED FOR FISCAL YEARS 1965 AND 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000400140018-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: June 7, 2002
• Sequence Number: 18
• Publication Date: July 27, 1964
• Content Type: MF

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27 JUL 1964
IVIZMORANDUM FOR: Assistant Director, for Comirater Services
SUBJECT
Computer Servicoo Anticipated for
Fiscal Tears 1945 and 1%6
In compliance with t17, Das Ad:vault:it ative Notice No. 64-4
concerning rile forecasting, of Computer Services, the Office of
:::;ecurity require e submitted on the lattncheci
quested.
Attachment:
List of CS Computer
Service Roguirezr4cnts
: Ions
,Distribution:
Orig. 8z 1 - Addressee
1 - DDS
1 Chrono
1 - File t
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ttc (24 July 64,
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,r;cER
SIGNED.
Roward J. Osborn
irector of Socu.rity
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OFFICE OF SECURITY
COMPUTER SERVICE REQUIREMENTS
A. Currently the Office of Security is utilizing the Office of Computer
Si-ay:loos on the following projects:
I. Conversion of the Master Security Index File to punch card for
future name searching by computer on a daily basis.
Z. A monthly computer analysis of the processing of Overt Security.
Investigation Cases and the Status of Cases in Process.
3. Monthly listings by computer of holders of Special Clearances.
4. A monthly computer analysis of Special Clearances granted, changed
and withdrawn.
5. The annual printing by computer of several thousand cards, each
with a unique, randomized safe combination for use Agency-wide. -
fa Monthly listings by the RCA computer of the badge issuances Agency-
wide.
B. Among the foregoing monthly report programs (in, 3, 5, & 6) there is
a need, during FY 1965, for some changes to meet new requirements. Also,
thie =ice has need and plans for the following new projects during the next
year;
1. The current conversion of the Master Index (#A-1, above) was
originally developed with the intent that its accomplishment would readily
permit the addition of several related appendages. The immediate ea-pan.
sion of that computer program will include the:
a. Conversion of several thousand SRS cards that are cross
referenced in the SRD index.
b. Inclusion of the punched paper tape record of more than
40, 000 inactive Security case files retired to the Records Center.
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C. Establishment of a standard case ocssth.g control system
on all cases (overt, covert, and operational) as a by-product of
new cards being entered into the automated master index. Such a
centralized control would elingirm ting Centro/5 in offices at
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d. The central case control is planned to revise the monthly
Status and Analysis Reports (IIA-Z, above) and provide Office-wide
production statistics and case progress reports to eliminate several
such bookkeeping activities necessary in various components.
2. The current conversion of the Master Index encourages prompt
machine language conversion of the polygraph index files (609 000 cards) and
the Security Research Staff index (40, 000 cards). The combined availability
would multiply the individual potential of these Security files. Also, the
creation of a program for co5atrolla.:pz arented retrieval from three
iza;.cmted Secur files would vividly demonstrate a little understood
EDP concept of automated record compartmentation.
3. Establishment of an electronic link with other Government agencies
will increase the speed and efficiency of conducting National Agency Name
Checks,
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5. The current computer program on Special CleaTP?Prea (M-3, above)
should be modified to meet a new requireneen.t to control and identify the
special clearances of the many committees and panels servicing this Agency
and the Executive Office of the President in highly specialized and sensitive
areas.
6. Currently undergoing evaluation in the Office of Computer Services
is an application from the Special Security Center for a computer oriented
"Spatial Clearance Billet System" Irthereby timely control may be exercised
over special access requests or issuances not matched against authorized
billets.
7. Recent developments save prompted a need for a ready reference
of all individuals who held Special Clearances and have been debriefed.
That provision is not now part of the program (OA-3, above).
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kenece ot Lomputer eiervicee is appraised of the project and the related
computer support which may develop.
9. Requirements inspired by Representative Moss Subcommittee
hearings include a need for an index and statistics off categories of irefor-
mation disclosed in polygraph security interviews. Iletrieval of statistics
end their analysis upon demand at irregular periods necessitates that the
data be ADP oriented.
10. Security investigations and counterintelligence requirements can
be better completed with information from Security files provided
electronically in detail or in summary. Special Research Projects can
be mounted more successfully and faster with the availability of searches
for specific information, such as approvals or disepprovals by type or degree,
and with personnel assignment and historical data to answer the inquiries as
to "who was where and when."
U. The administration of the Office of Security Career Service Board
and other Security Committees would be improved by a computer supplied
"Qualifications Register of Security Personnel."
12. Conversion to machine language of the U. S. Intelligence Board
Security Committee card file now maintained by this Office. This file of
selected security and counterintelligence topics of special problem areas
in assembled for the mutual en:change of the intelligence community members.
T.nereased dissemination of this information periodically and on demand is
a U3173 requirement.
C. Anticipated computer needs of this Office during FY 1966 are as follows:
1. A periodic computer analysis of the issuance and use of Agency
badges (i.e. , foreign visitors, temporary, lost, forgotten badges, and -where,
when, and by whom). At present an annual report on certain badges is pro-
vided by the RCA computer. This is an outgrowth of a punch card system
and could be enlarged and made more profitable without too much re-
programming.
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2, An annual ,epoet on the accident statistics concerning Agency re.e.rsone
:eel. Such otatistics to ha broken down by first ad accidents and loot time
accidents with additional 1112'02'reation as to type of =client, agency components,
etc.
3. A monthly analysis and statistical report of Security violations by
tree ard component. This report would be accura.Zative for an annual re-
eort and would be part of the Office Function report.
4. A punch card file and periodic listings of Security personnel including
reoegnment? 'or-at-ion, cover, elocureerea.tion, and 30 forth are required by
operational needs.
5. Periodic listings of Agency Staff personnel arc required to facilitate
orerations of various components.
6. Reports on the Functions of the Office of Security include statistics
of case processing and other operational activities from, which monthly
and annual reports de,relop. Budget estimates, eeeeleload projections, and
versonnol requirements are established from such reports. The c:cpancion
of the Case Control System (ffA-2 and B- lc, above) can provide such re-
ports. Additional data from several functional Tereae of the Office can be
eluded. With conaputer accumulated statistics the monthly, annual, and
comparative progress reports can be autometically provided. The
components could then provide are-eller reeerative reeporte of the exceptional
situations and developments.
7. Compilation of statistics at the completion of each fiscal year could
iecludo activities of previous years from the above reports. Case load
comparisons, analyels, and projections by computer could provide a month-
by-month beeakdov.en for each component and field office to determine the
1-Sza:C001:11:y manpower for proper staffing.
8. The Office of Security administrative control reteuirements include
need for:
a. Quarterly reports of OS perso2utel seeving on 'other TLC's.
b. Listings of personnel on standby travel status and the
degree of availability (Passport, ID cards, medical, etc.)
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C. Current lintings of contract employeeve confidential core
rOspondents, and cor4ract stenographer. a .
d. Current lietingo of OS hospitalizaaon cards isatzed and type
e(: Cover used.
e. Current listinzs of credentials issued. date..s, cover, etc.
9. Tho control of the disposal of Security records and the analysis
the Security forms program aro two Mee now accompliehed through a
punch card system. This shcvld be computer oriented with the view of
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10. The manual control wad reference of the Security
program. could be conve.rted to a punch card system for rarna1 use an
periodic computer an.alysis.
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