OFFICE OF SECURITY WEEKLY STAFF MEETING OS CONFERENCE ROOM 13 SEPTEMBER 1973

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000500010011-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: November 16, 2016
• Document Release Date: March 7, 2000
• Sequence Number: 11
• Publication Date: September 13, 1973
• Content Type: MIN

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OFFICE OF SECURITY WEEKLY STAFF MEETING
13 September 1973
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2. Pertinent Items of Interest:
a. Agency "Image"
Mr. Osborn stated that the DCI is determined to re-shape the
Agency's image and is taking steps to open up its activities to
greater visibility by the public and the news media. Mr. Colby
is meeting with press representatives today to provide them
with an "off the record" background briefing concerning the
reorganization of the Office of National Estimates (ONE).
Mr. Osborn stressed that the re-structuring of ONE was solely
the DCI's idea and was neither prompted by pressure from the
White House nor discussed in advance with administration
officials.
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b. Marchetti Manuscript
Mr. Osborn said that he recently met with the Deputy Directors
and other Agency officials to review the manuscript of Vic
Marchetti's second book. The initial consensus was that the
manuscript contained a great deal of sensitive information.
A Task Force has been created to examine the material
further and prepare a report setting forth recommendations
for action by the Agency.
c. OS/CI Specialist
The function of the CI Specialist is being removed from Clearance
Division and transferred to direct support of the DD/PSI. The
present incumbent, Mr.-will continue in the position.
d. DCI Philosophy
Mr._indicated that a paper has been prepared and is now
being circulated which outlines the DCI's philosophy about the
Agency's objectives and operations.
e. Security Management Advisory Group
Mr.~tated that the newly formed OS/MAG has been given
instructions regarding the ground rules for its activities. (Att. )
f. Field Offices
25X1A Mr. _has begun a tour of all the Field offices and is initially
25X1A spending several days- Discussions will be held with
Field Office personnel relative to problem areas, workloads, etc. ,
and should prove to be most beneficial to all involved.
g. Family Visitation Days
The Agency will have Family Visitation Days again this fall.
The DD/M&S Offices have been allocated the period 13 October
through 10 November.
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h. Headquarters Compound Security
An Agency applicant seeking to determine the status of his
application recently effected an inadvertent undetected entry
onto the Headquarters compound. The individual drove through
the Bureau of Public Roads area on the access road from
Route 193, crossed over the median strip, and entered the
compound via the exit lane at Gate #3. He subsequently ex-
plained what had happened to a guard near the main entrance.
Steps are being taken to preclude similar intrusions in the future.
i. Job Classifications
The Office of Personnel will begin job classification surveys
in the Office of Security on 1 October, starting in the PSI area.
Primary emphasis will be on classifying new positions created
as a result of the recent reorganization; however, O/P has in-
dicated they will talk with all Office personnel.
j. Recreation Committee
The OS Recreation Committee has announced that an Office picnic
will be held on Saturday, 13 October. A flyer will be distributed
soon providing all particulars.
k. Clearance Division
ill be reporting for
duty in the Staff and Operations Branch/CD next week.
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1. Demonstrations i
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Information from-reflects that Leftist elements will
stage demonstrations at the U. S. Embassy in that country pro-
testing alleged U. S. involvement in the recent Military Coup
that overthrew the Allende government in Chile.
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m. Jack Anderson
Jack Anderson's 13 September newspaper column appears to
be little more than a rehash of previously reported information.
The column is devoted primarily to an alleged deal for the de-
struction of large quantities of opium in Burma. This proposal
was reportedly relayed to a U. S. Congressman by dissident
elements in Burma.
n. Defense Nuclear Agency Briefing
recently briefed senior
officials of the Defense Nucleur Agency on the functions and
capabilities of the Office of Security. The briefing was well
received, and DNA officials expressed their appreciation to
the above-named representatives of the Office.
Representatives of the Technical Division provided a briefing
yesterday to a group of DD/O Support Officers. Key aspects
of the briefing concerned - countermeasures and the nature 25X1A
of the hostile audio threat.
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11 September 1973
MEMORANDUM FOR: Security Management Advisory Group
The Security Management Advisory Group has been
established at my direction to serve as an advisory arm
of the Director of Security in the overall management of
the Office. I envision the MAG acting not only as a
sounding board for new management concepts, but hope that
each member will exercise initiative and enthusiasm in
prompting studies which may benefit our Office and members
of our Career Service.
I will begin by asking you to evaluate and submit.
recommendations concerning a number of specific proposals,
issues and problems now facing Security management. As
you proceed, your continuing dialogue with personnel at
all levels within the Office will suggest to you other
topics which also warrant management consideration. I
urge you to be alert to such matters and to undertake
relevant studies on your own initiative. I do ask that
before beginning work on any new undertaking or expanding
the scope-of any ongoing project, you discuss the subject
matter with me to insure that we are remaining within our
general area of responsibility and are not likely to be in
conflict with any Agency policies of which you may be un-
aware.
-I welcome each of you to membership in the Security
MAG and look forward to a series of interesting and pro-
ductive sessions.
STATI NTL
-"Howard J . Dorn
Director o Security
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MANAGEMENT ADVISORY GROUP GUIDELINES
I. DO's
1. Exercise enthusiasm and initiative in develop-
ing useful items, issues, and "think pieces" that might
benefit all employees and, therefore, the Office.
2. Explore new ways of doing things--new methods
which might improve efficiency, increase productivity,
or enhance job satisfaction..
3. Look upon MAG as a sounding board for new
concepts or new ideas.
4. Identify significant current or potential
problems which warrant study or referral to Office
management.
5. Evaluate office activities which give indica-
tions of being outmoded, no longer justified, or no
longer meaningful in terms of the current operating
atmosphere.
6. Focus on the communications aspect in all
facets of our work, and explore new and different ways
to improve communications and dialogue in the Office.
Encourage candor and forthrightness in all discussions
with Office employees.
7. Keep in touch with line employees--attempting
to maintain an accurate "feel" as to attitudes and views,
particularly among the younger employees.
8. Provide feedback on all suggestions received
by you from employees.
9. Attempt to be completely thorough and objective
in exploring issues and problems that are referred to
MAG. Look at both sides of the question and adopt a
constructive approach.
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10. Contribute to group discussions, so that
there is a complete exchange of views within MAG and
completed staff studies are well considered, meaningful,
and timely.
11. Establish an orderly system of priorities,
and make .every effort to complete studies that are
assigned to MAG.
12. Recognize that MAG members may enjoy special
access to privileged information and must exercise
sound judgment and discretion in using such information.
13. Be extremely discreet in conducting inquiries
or researching problems.
14. Look upon the one-year assignment to MAG as a
useful training experience--an opportunity to obtain an
insight on Office problems, limitations, and dynamics.
1. Information (oral or written) received by
MAG in connection with projects, investigations or
studies is privileged, and will not be disseminated
or discussed outside MAG, unless the originator con-
sents, MA.G_deliberately decides to do so, and the
action is approved by-the Director or Deputy Director
of Security.
2. Documents originated by MAG will not be dis-
seminated outside established channels unless MAG de-
liberately decides otherwise and the action is approved
by the Director or Deputy Director of Security.
3. Do not discuss sensitive details of MAG work
with other individuals in your regular office, keeping
in mind that MAG duties are separate and distinct from
normal office duties.
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4. Do not forget that MAG is an "advisory" group
and that there may be overriding considerations which
preclude the implementation of every recommendation.
5. Do not discuss personalities--either in the
Office or in other elements of the Agency.
6. Do not pursue staff studies or investigations
when it is obvious that the assignment is clearly beyond
the capability or charter of MAG.
7. Do not get involved in personal grievances or
personal complaints..
8. Do not antagonize employees or otherwise attempt
to pressure them even if they are not cooperative in
assisting on a MAG project.
9. Do not pursue an issue or investigation beyond
a decision point. Stay within the parameters established
by the Director or Deputy Director of Security.
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ROUTING AND RECORD SHEET
OS Weekly Staff Meeting
FROM:
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Plans, Programs Branch
TO: (Officer designation, room number, and
building)
AC /PPB
Acting DD/P&M
D/Security
DD/Security
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ZM 610 ~sED~ EDITIONS
011 /117,>
14493
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OFFICER'S
INITIALS
14 September 1973
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
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,: IFIEp ro