OFFICE OF SECURITY TRENDS AND HIGHLIGHTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000500040002-7
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 23
• Document Creation Date: December 9, 2016
• Document Release Date: July 25, 2000
• Sequence Number: 2
• Publication Date: February 1, 1974
• Content Type: REPORT

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ADMINISTRATIVE - INTERNAL USE ONLY
INFORMATION SYSTEMS SECURITY GROUP
Trends and Highlights
February 1974
HIGHLIGHTS
1. Progress continued in developing a Community Limited Access
Intelligence Register (CLAIRE) to meet the DCI's requirement for an auto-
mated "bigot list" control system. The Intelligence Community Staff was
briefed on our efforts to define user requirements and operational con-
cepts for such a system. The Office of Joint Computer Support was tasked
to make a feasibility study. OJCS produced the feasibility study which
suggested that such a system, though administratively difficult to imple-
ment, was both technically and-economically feasible.
2. Plans to hold a computer security seminar for Office of Security
personnel and selected other Agency employees with computer security re-
sponsibilities continue to be-developed. The schedule for the seminar was
drafted, and accreditation by the Director of Training has been received.
The seminar will be conducted part-time, two hours per day, over a 4-week
period. It is expected to be conducted in May and November 1974.
3. Security requirements were defined for the Mass Storage System
being developed under.contract by the Office of Joint Computer Support.
With the passage of time, this storage capability will handle a large per-
centage of the data processed-by computers in the Agency. The security
requirements for this computer storage system therefore are highly impor-
tant.
4. A Headquarters Regulation has been drafted defining the roles
and responsibilities in the computer security area of the Office of
Security, the Office of Communications, computer components, and com-
puter users. This is a follow-on to a recommendation arising from the
Inspector General's review of the Office of Security's operations in 1973.
These responsibilities essentially accent the policy development, guidance,
and compliance determination roles of the Office of Security and the com-
puter security implementation responsibility of the heads of computer
components.
S. It was recommended and the Director of Security concurred in
M&S Directorate plans to disperse computer terminals in the Ames Building.
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Information Systems Security Group Monthly Report for February 1974
Earlier plans had suggested concentrating such terminals in an Ames
Building Data Access Center. Security standards are being developed for
a Data Distribution Grid in Agency buildings outside the Headquarters in
support of this dispersal plan.
6. A review has begun of Executive Registry plans to automate
selected aspects of its operations, including the maintenance of its
Document Index, the publication of the daily Journal, and the recording
of the minutes of the DCI's morning meetings. The principal purpose of
the survey is to evaluate the risks associated with the introduction of
sensitive data contained in these operations into the OJCS resource shar-
ing computer operations.
ANALYSIS
The ISSG work load for February was significantly greater than
January. This is evidenced by the fact that despite an above-average
productivity of completed cases during February, pending actions on
1 March were almost 60 percent more than on 1 February. Except for prob-
lem resolution type actions, the increase in activity was distributed
over all types of cases.
TRENDS
1. Continuation of the February work level through March and April
is expected. No dramatic increase over the new higher February level is
foreseen for the next few months. Most of the February increase over the
January activity level is attributed to the convenience to customer com-
ponents of the new ISSG Headquarters location.
2. Steps initiated in January to transfer ADP support activities
to the ISSG clerical staff are beginning to bear fruit. The 1 April tar-
get date for the completion of this transfer will be met. Evidence is
developing to suggest an increase in our clerical table of organization.
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PLANS, PROGRAMS AND ADMINISTRATION DIVISION
Trends. and Highlights
February 1974
Budget and Fiscal Branch
1. The Office of Security FY-1975 Congressional Budget was
submitted to the Office of the Comptroller 1 March 1974. The Office
of Security ceiling has been revised on a pro rata basis with other
DD/M&S components. It reflects a staff personnel ceiling of = STA'
STAITINTIPositions, which is a reduction of 21 or _ from FY-1974. Contract
positions have also been reduced by five, from 40 to 35. Fund adjust-
STA INT ments were made for Pay Act costs, i guards (+$723,000),
personnel reductions (-$301,000) and funding (-$100,000) to
arrive at a revised FY-1975 budget STAT
2. Although the above funds and positions are now included in
our FY-1975 Congressional Budget, the real 1975 operating budget will
be established later based on the personnel reviews now in process by
the A/DD's.
1. The Personnel Branch began using a new computer system de-
signed by the Deputy Chief/PP&AD in cooperation with ISSG to provide
increased Career Service information on individual careerists and
positions. Previous to this system, most Branch statistical reports
on Career Service strength and positions were manually produced.
This new approach will provide more information within a shorter time
frame and save the Branch substantial man-hours.
2. Arrangements were made to have the Psychological Services
Staff/OMS brief the Office of Security's Professional Criteria Com-
mittee. The PSS/OMS provided the Committee with information on the
PSS/OMS capability in the area of testing and assessment of profes-
sional candidates.
ADMINISTRATIVE - INTERNAL USE ONLY
INTL
NTL
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Plans, Programs and Administration Division Monthly Report - February
1974
Plans, Programs Branch
1. Proposed DD/M&S Objectives for the Office of Security for
FY-1975 and FY-1976 were submitted to the DD/M&S. Eleven were pro-
posed for FY-1975, and seven for FY-1976. These were later collated
with proposals from the DD/M&S. The Director of Security was accom-
panied to his 20 February meeting with the DD/M&S, the Associate
DD/MFjS, and members of the Plans Staff to resolve differences in
proposals. The outcome of the meeting was the selection of eleven
objectives, ten for FY-1975 and one for FY-1976, which are to be
tracked at the DD/M$S level during FY-1975.
2. The 58 discrete functions of the Office of Security were
grouped into ten resource packages, and these packages were circulated
among the operating components for comment and/or amendment in con-
nection with developing Management and Services Directorate planning
for FY-1975.
3. A paper was developed costing out the security support ren-
dered the Intelligence Community based on FY-1974 data.
4. An extensive draft memorandum reply to Senator Sam J. Ervin
on the matter of Senate 1726, a Bill to Amend the Freedom of Informa-
tion Act, prepared by the Legislative Counsel, was reviewed and re-
written to include some additional data and some editorial changes.
5. A paper was prepared for the Director of Communications out-
lining the Secure Voice Communications requirements for the Office of
Security for FY-1976 and beyond.
6. Replies were coordinated and a unified response was prepared
from the Office of Security to the Inspector General on the matter of
the classification and declassification of information.
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SECURITY RECORDS DIVISION.
Trends and Highlights
February 1974
1. Examination of the work measurement statistics. indicate that the
overall productivity of the Division increased slightly over January.
Such traditional areas as Case Processing showed a small decrease, while
Filing and Case Analysis activities remained static. This probably re-
flects a slowly declining investigative case load in the Office of Security
2. The Indices Activities continue to show a heavy increase in work
directly attributable to the project of purging the Office of Security
Personal Index of names which are no longer pertinent due to the passage
of time. The Office of Security Personal Index realized a net decrease
of 2.2 percent this month and stands 65,473 entries below the two million
upper cut-off level.
3. Both the Computer Support and Compartmented Information Activities
continue to indicate a real increase in work load over 1973.
4. A three-fold increase in the Microfiche activities indicate that
the shift of emphasis from retired files in the Record Center to files
currently meeting the criteria for retirement has been completed. A new
tempo has been established and should continue in the months ahead.
5. The decrease in Communications activities reflects not only less
traffic but also the elimination of statistics for pouch manifest activi-
ties.
ADMINISTRATIVE - INTERNAL USE ONLY
 BRIEF ACTIVITY
DESCRIPTION
1. Case
Processing.
indices
Activities
i >. Filing
Activities
..ur:ruter,
U'- r port
Activities
Co; mil,unication
Activities
6. Case
Analysis
Activities
7.
Information
Services Group
Check
Activities
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S).CUJUTY RECORDS DIVISION
Work Measurement Statistics - FY 1974
1. Cases opened based on requests for a
security clearance 25X1 A
2. Collective total of
searches, cards filed., names changed,
cards typed, cards purged, names
grouped, security documents numbered
3. Collective total of files requested.,
files pulled, folders filed, security
documents filed, files recharged, PSU
?equests, scope searches
4. Collective total of names searched,
case searches, systems update tranG-
actions, CIB transactions, Miscel-
laneous Keypunch Activity. 1050 Tole-
communications transactions
5. Collective total of po m-- t
items, teletype, dispatch, Agency
cable and non-Agency cable traffic
handled
Cumulative Through
Cu-;-~iulative Through
4
Reliii ry !Q7
brua
ry 1974
Pro -.uc-
its
U11
Produced
.
-
Man-years
Assigned
Units I
Produced
Nfan-years
Assigned
t vl ty
+ -
- 12.9
7
+ 52.5
556799
14
490037
488513
10
657215
10
42277
1 .. 3
6. Collective total of cases completed.,
case s nmiaries prepared, and refer-
ence material reviewed and summarized
Collective total of checks requested,
references reviewed, summaries pre-
pared, material furnished requesters,
and ISG checks levied on OS
10246
2.7
i ST' ON Y
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 pproved War- 61,N 'I Al'",
Work Measurement Statistics - FY 1974
BRIEF ACTIVITY
DESCRIPTION
File
Retirement
Activities
S . 1 Icrofiche
Activities
10. Compartriented
Information
Activities
Recordkeeping
11. Compartmented
!-if o-r,,-ji Lion
Activities -
Briefings
Outside Agency
o IN a"r a ChecIk
,Activities
8. Collective total of files reviewed
for retirement/microfiche, files
retired, and files microfiched.
9. Collective total of pages prepared
and files filmed.
10. Collective total of changes to master
record, and cable
actions.
11. Briefings/debriefings conducted.
12. Collective total of completed re-
quests for checks and supporting
mc:ioranda prepared in cases with
positive results.
25X1A
C mutativ
e Through
Cumulativ
e Through
%
Produc-
Units
Man-years
Units
Man-years
tivity
Produced 1
Assigned
ProducedI
Assigned
+
- 26.5 i
10
+ 45.5
1
1592
+ 8.1
+ 1.1 f
1596232
71
2050663
+ 16.9 I
f
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SPECIAL SECURITY CENTER'
Trends and Highlights
February 1974
1. Security services were provided the 26 February meeting of
the Security Committee. A Security advisor participated in a working
meeting of the Committee on Imagery Requirements and Exploitation, as
well as a special working group engaged in a major modification of com-
partmented intelligence security controls.
2. Staff actions in support of the USIB Security Committee in-
cluded preparation of the following papers:
a. USIB Policy Concerning Hazardous Activities by
Personnel Provided Access to Compartmente
Intelligence
b. USIB Directive 1/11, Security Committee
c. Report of Survey: Current Practices with Respect
to the Handling of Materials Within Sensitive and
Narrowly Held Sub-Classifications of the Major
Compartmentation Systems
d. Report of Survey: The Dissemination and Handling
of National Intelligence Estimates and Inputs to
National Security-Study Memoranda
3. Compartmented intelligence security briefings and debriefings
were conducted with 13 CIA personnel and 39 non-CIA personnel. The non-
CIA personnel included officials of the National Security Council Staff
and other White House offices, the U. S. Information Agency, Atomic
Energy Commission, Drug Enforcement Agency, and the USDA.
4. Accredited facilities at the following locations for the
storage of compartmented intelligence materials:
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CONFIDENTIAL
Special Security Center Monthly Report for February 1974
25X1A
U. S. Army EUCOM Patch Barracks, Stuttgart,
Germany
U. S. Treasury Department, Washington; D. C.
13th USASAFS, Harrogate, Yorkshire, England
45th Army Command General Staff College,
Ft. Leavenworth
U. S. Army, Ft. Monroe, Virginia
Deputy Assistant Secretary of Defense,
Pentagon Building
Strategic Reconnaissance Center, SAC, Offutt
AFB, Nebraska
1 6. A presentative of the Special Security Center traveled to
to advise on physical safeguards for 2EK1C
a new fa
ilit
d
c
y un
er-construction to house compartmented intelligence
materials.
7. A representative of the Special Security Center participated
in the deliberations of an ad hoc interde art mental group engaged in
considering appropriate changes to the security policy. 25X1
8. Security guidance was provided to the Federal Energy Office
concerning the processing of compartmented intelligence security clear-
ances and the storage and handling of compartmented intelligence mater-
ials.
9. Reorientation compartmented intelligence security briefings
were provided to a number of senior secretarial employees of IC Staff.
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Special Security Center Monthly Report for February 1974
25X1A
ll. A representative of the Special Security Center partici-
pated in a special ad hoc task group, chaired by IC Staff which is
attempting to find a basis upon which to assess the cost of unauthor-
ized disclosures.
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PERSONNEL SECURITY $ INVESTIGATIONS DIRECTORATE
Trends and Highlights
February 1974
1. Staff case receipts for February 1974 were slightly lower
than for the preceding month. Significant, however, in the staff
case receipt figure is the added volume resulting from approximately
260 summer cases included in the February report. This large addition
of cases represents a substantial additional workload within Clearance
29XtAsion and field office personnel.
3. February 1974 receipts in the industrial security access
approval area fell by a figure of slightly over 300 cases. Informally,
we have been advised by Chief Securit Staff, DDS&T/OD$E, that a sub-
stantial fall off of cases is expected in April 1974. STATIN
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Time Factors in Processing Overt & Semi-Covert Cases
February 1974
1. PROCESSING TIME (For * 6S Regular Cases)
Time required during.month to
DAYS IN
DAYS
RESEARCH
TOTAL
process to Approval or Disapproval,
IN
AND
INVESTI-
APPRAIS-
DAYS
"Applicant Type" cases received from
CATION
AL
Office of Personnel
SRD
CD
(Average number of days):
31
4
3
38
2. ANALYSIS OF PROCESSING TIME
CASES I
a. Less than 30 days
b. 31 to 60 days
c. 61 to 90 days
d. 91 to 120 days
e. 121 to 1S0 days
f. over 150 days
3. CASES PENDING OVER 90 DAYS
STATUS
Number of "Applicant Type" cases received from
Deferred
Regular
Office of Personnel and pending more than 90 days
20
1
Total
21
*This figure does not include 8 cases where clearances were granted
without FURTHER OR IM\fEDIATII INVESTIGATION which, if included, would
give a grand total of 73 CASES.
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Monthly Activities of the PSI Directorate
February 1974
SITATI NTL
Clearance Division Activity.
Total Cases Received
Total Field Cases Received 934
Total Cases Processed
Total Field Cases Processed
Total Cases Pending
Total Field Cases Pending
2210
968
3687
1927
Field Office Investigative Assignments
Total Received 1434
Total Completed 1576
Total Pending 2219
Security Support Activity
Operational Support
Total Headquarters and Field
Field'Office Manhours
External Activity
Briefings, Correspondence,
Functional Guidance and Outside
Activity Total Actions
Research
Overt 137 (81-fav; 34-note; 19-unfav;
Covert 41
Total
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PHYSICAL SECURITY DIVISION
Cumulative
Monthly Total FY-74
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PhySD Monthly Report for February 1974 (Continued)
Monthly
Cumulative
Total FY-74
SECURITY VIOLATION PROGRAM
Headquarters Investigations Completed
77
585
Overseas Violations Correlated
40
173
SECURITY SUPPORT ASSIGNMENTS FOR
SENIOR AGENCY OFFICIALS
(Capitol Hill Appearances, Escorts, etc.)
11
21
HEADQUARTERS ACTIVITIES
Security Duty Office
Incidents Involving Written Reports
72
25)1eeurity Assistance Cases
1,233
11,063
Security Equipment Service Calls
682
14,457
Support Assignments
106
779
2
5X1A
Escort Assignments
454
4,897
Armed Escort Assignments
8
98
SAFETY
Safety Inspections Completed
0
11
Headquarters Safety Support Actions
22
227
Accident Investigations and Reviews
64
414
Analytical and Statistical Reports
Prepared
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PhySD Monthly Report for February 1974 (Continued)
Cumulative
Monthly Total FY-74
SAFETY (continued)
After-hours Drills Accomplished
Fire Protection and Prevention
Briefing and Training Sessions 0 3
Equipment Tests 0 0
Educational and Promotional Actions
(Safety Literature Distributed) 2,500 23,612
5. PHYSICAL SECURITY DIVISION TRAVEL
Man-days on Overseas TDY 47 215
Man-days on Domestic TDY 33 130
Total Man-days on TDY 80 345
PHYSICAL SECURITY DIVISION PERSONNEL
TN TRAINING
Man-days in Internal Training 83 662
Man-days in External Training 0 1
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Technical Division Monthly Report for February 1974 (Continued)
Monthly
Cumulative
Total FY-74
3.
BRIEFINGS AND SERVICES
Briefing Program
Briefing Conducted
7
Personnel Briefed -
103
Training
Personnel Trained in Security Equipment
10
73
Procurement
Material Requisitions Initiated
33
160
Dollar Value of Procurements
Initiated $8,2281,55 $294,154.57
4.
ENGINEERING AND PLANNING
Liaison Meetings with Other Agencies
3'
33
R&D Contracts Followed
4
14
Dollar Value of Contracts in R&D
X664
664K
Technical Division Contracts Monitored-
10
10
Dollar Value of Technical Division
Contracts
$799K
$799K
Visits with Contractors
14
192
5.
INTERAGENCY TRAINING CENTER
Weeks of Regularly Scheduled Training
3
16.6
Number of Students
12
132
Weeks of Special Training
0
2.6
Number of Students
0
21
6.
TECHNICAL DIVISION TRAVEL
Man-Days on Overseas TDY
106
1130
Man-Days on Domestic TDY
51
190
Total Man-Days on TDY
157
1320
CONFIDENTIAL
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Technical Division Monthly Report for February 197',4 (Continued)
Month',ly
Cumulative
Total FY-74
7.
TECHNICAL DIVISION PERSONNEL IN TRAINING
Man-Days in Internal Training
40
180
_
Man-Days in External Training
0i
0
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