Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
November 16, 2016
Document Release Date: 
April 3, 2000
Sequence Number: 
Case Number: 
Publication Date: 
February 12, 1975
Content Type: 
PDF icon CIA-RDP83B00823R000600270004-9.pdf133.48 KB
IWE-SMAL USE MY Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9 12 FEB 1975 MEMORANDUM FOR: Mr. THROUGH Chief, Security Records Division SUBJECT Review of Office Functions and Activities 1. Reference is made to PPG Memorandum dated 22 October 1974 concerning Office Functions and Activities. 2. Attached. for your consideration is a sample of what Security Records Division proposes to submit for the Division. This sample is a description of the Processing Section, Records Branch, Security Records Division? Chief, Records Branch Security Records Division Attachment: As Stated. Approved For Release 2~!0~00/05/33"1~': CC'IA-R(DP83B00823R000600270004-9 IDMRBS1, A11 A-MMWI KY AUMTRATIVE-MUNAL UK ONLY Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9 Records Branch, Security Records Division FUNCTION- Establish security files on request from var- ious OS components. ACTIVITIES- 1. Preparation of primary index cards. 2. Preparation of case control cards. 3. Select appropriate bio data to be repro- duced in the format and quantity necessary to meet investigative needs. 4. Maintain reproduction facilities, i.e., xerox, ditto. 5. Set up microfilm? 6. Prepare SANCA and OSCCAR records. 7. Extract and type pertinent investigative data from submitted PHS's for use in the investigative processing of clearance re- quests. 8. Prepare DODCI requests when appropriate. 9. Maintains liaison with OSG/OC for the pur- pose of resolving problems of mutual concern. 10. Codes for OSCCAR. 11. Maintains daily statistics on overt-miscel- laneous clearance requests. 12. Schedules indices checks, sets up files, types index cards, biographical data sheets, and case control cards on Indus- trial, Domestic Contact, Alien and Miscel- laneous clearance requests. 13. Assists in the processing of TS overt clear- ance requests. 14. On an individual case basis determines if OS name checks are required and initiates IPS checks when weeded. 15. Reproduces case control cards and biograph- ical data sheets through utilization of Xerox and Ditto machines. 16. Proofreads and assembles biographical data sheets and case control cards with corre- sponding covert clearance requests and for- wards to appropriate Security component. 17. Assists in the processing of covert clearance requests. 18. Consolidate overt and covert files when sub- ject possesses both and change all SANCA records. 19. Transferring reference material to subject file when Ident and changing SANCA records as well as notifying CIB for their records. (Con't) Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9 TRATfVE W USE KY ANWIMUE- E USE KY Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9 ACTIVITIES- 20. Keep up-to-date file cards on known ab- (Con't breviations for specific geographic areas. 21. Continue to study present procedures to see how they can be approved. 22. Work with other Section Chiefs to resolve problems relating to case processing pro- cedures. 23. Prepare Fitness Reports. 24. Report T&A for Processing Section. 25. Cross-train all Processing employees as soon as they thoroughly learn one desk, 26. Encourage all employees to get more edu- cation so that they can get a better po- sition. 27. Keep morale high and make every employee feel needed. Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9 M Ni~T'A11VE-'M"1fERNAI. ME KY ^ UN4ft"Ibor Rel e A 1 : CIA-RDP83B008 3 06 116*594A4 ROUTING AND Review of Office Functions and Act FROM: A. 25X1A C RB, GE - 31, Hdqs. TO: (Officer designation, room number, and building) FORM 3-62 C/SRD 4E58, Hdqs. Approved For Release 2000/a 0 USEDITIO S 61 RECORD SHEET ivities INITIALS ~ SECRET ^ CONFIDENTIAL ^ USEE ONLY ^ UNCLASSIFIED F-1 DATE 12 February 1975 COMMENTS (Number each comment to show from whom to whom. Draw a line across column after each comment.)