REVIEW OF OFFICE FUNCTIONS AND ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000600270004-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: November 16, 2016
• Document Release Date: April 3, 2000
• Sequence Number: 4
• Publication Date: February 12, 1975
• Content Type: MF

IWE-SMAL USE MY
Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9
12 FEB 1975
MEMORANDUM FOR: Mr.
THROUGH Chief, Security Records Division
SUBJECT Review of Office Functions and Activities
1. Reference is made to PPG Memorandum dated 22 October
1974 concerning Office Functions and Activities.
2. Attached. for your consideration is a sample of what
Security Records Division proposes to submit for the Division.
This sample is a description of the Processing Section, Records
Branch, Security Records Division?
Chief,
Records Branch
Security Records Division
Attachment:
As Stated.
Approved For Release 2~!0~00/05/33"1~': CC'IA-R(DP83B00823R000600270004-9
IDMRBS1, A11 A-MMWI KY
 AUMTRATIVE-MUNAL UK ONLY
Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9
Records Branch, Security Records Division
FUNCTION- Establish security files on request from var-
ious OS components.
ACTIVITIES- 1. Preparation of primary index cards.
2. Preparation of case control cards.
3. Select appropriate bio data to be repro-
duced in the format and quantity necessary
to meet investigative needs.
4. Maintain reproduction facilities, i.e.,
xerox, ditto.
5. Set up microfilm?
6. Prepare SANCA and OSCCAR records.
7. Extract and type pertinent investigative
data from submitted PHS's for use in the
investigative processing of clearance re-
quests.
8. Prepare DODCI requests when appropriate.
9. Maintains liaison with OSG/OC for the pur-
pose of resolving problems of mutual concern.
10. Codes for OSCCAR.
11. Maintains daily statistics on overt-miscel-
laneous clearance requests.
12. Schedules indices checks, sets up files,
types index cards, biographical data
sheets, and case control cards on Indus-
trial, Domestic Contact, Alien and Miscel-
laneous clearance requests.
13. Assists in the processing of TS overt clear-
ance requests.
14. On an individual case basis determines if
OS name checks are required and initiates
IPS checks when weeded.
15. Reproduces case control cards and biograph-
ical data sheets through utilization of
Xerox and Ditto machines.
16. Proofreads and assembles biographical data
sheets and case control cards with corre-
sponding covert clearance requests and for-
wards to appropriate Security component.
17. Assists in the processing of covert clearance
requests.
18. Consolidate overt and covert files when sub-
ject possesses both and change all SANCA
records.
19. Transferring reference material to subject
file when Ident and changing SANCA records
as well as notifying CIB for their records.
(Con't)
Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9
TRATfVE W USE KY
 ANWIMUE- E USE KY
Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9
ACTIVITIES- 20. Keep up-to-date file cards on known ab-
(Con't breviations for specific geographic areas.
21. Continue to study present procedures to
see how they can be approved.
22. Work with other Section Chiefs to resolve
problems relating to case processing pro-
cedures.
23. Prepare Fitness Reports.
24. Report T&A for Processing Section.
25. Cross-train all Processing employees as
soon as they thoroughly learn one desk,
26. Encourage all employees to get more edu-
cation so that they can get a better po-
sition.
27. Keep morale high and make every employee
feel needed.
Approved For Release 2000/05/31 : CIA-RDP83B00823R000600270004-9
M Ni~T'A11VE-'M"1fERNAI. ME KY
 ^ UN4ft"Ibor
Rel e A 1 : CIA-RDP83B008 3 06 116*594A4
ROUTING AND
Review of Office Functions and Act
FROM: A. 25X1A
C RB,
GE - 31, Hdqs.
TO: (Officer designation, room number, and
building)
FORM
3-62
C/SRD
4E58, Hdqs.
Approved For Release 2000/a
0 USEDITIO S
61
RECORD SHEET
ivities
INITIALS
~ SECRET ^ CONFIDENTIAL ^ USEE ONLY ^ UNCLASSIFIED
F-1
DATE
12 February 1975
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)