LETTER OF INSTRUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000700020007-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: March 8, 2000
• Sequence Number: 7
• Publication Date: November 3, 1975
• Content Type: MF

Approved For Release 2002/05/02 : CIA-RDP83B00823R000700020007-2
SUBJECT Letter of Instruction
1. As Chief of the Programs Branch, Policy and Plans
Group, you are the primary officer responsible for providing
staff guidance and support to the Office of Security con-
cerning the implementation of Management by Objective (MBO)
in the Office of Security. You coordinate the identification
of all level OS objectives, the preparation of action plans,.
and the tracking of objective milestones; you consolidate
the Office program submission and coordinate the annual
program review and report. Further, you are responsible
for the preparation, coordination, and submission of all
Office level performance reporting requirements. In addition,
you are responsible for all records management functions of
the Office. You have assigned responsibility for the coor-
dination of Office automatic data processing plans and pro-
grams. You are also the focal point in the Office for the
Incentive Awards Program.
2. In carrying out the above responsibilities over the
next year, you will place emphasis on achieving the following
objectives:
a. Devising by 30 June 1976 in coordination with
all Office components systems and procedures to develop and
establish a series of positive indicators against which the f~
significant Office of Security program missions (functions)
can be judged. (Accomplishment of this objective should
be pursued in accordance with the attached action plan.)
b. Completing a study and proposing a plan by
31.December 1975 to reduce by at least ten percent the ,/ J
total volume of Office of Security hard-copy records as
measured in the FY 1975 records management inventory.
(Accomplishment of this objective should be pursued in
accordance with the attached action plan.)
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 Approved For Release 2002/05/02 : CIA-RDP83B00823R000700020007-2
c. Conducting a study and preparing a report with
recommendations by 31 January 1976 of the use of Agency em-
ployee recognition programs within the Office of Security NOV_TpP
for the purpose of upgrading the effective application of
these management devices. Your study should consider the
following recognition programs: Suggestion and Invention
Awards, Special Achievement Awards, Exceptional Accomplishment
Awards, Honor and Merit Awards, Quality Step Increases, and
the possible institution of special Office of Security awards.
d. Reviewing the operation of the Office of Security
Registry to determine the extent to which it is meeting
the goals for which it was established; a report on your
review should be submitted to me by 29 February 1976 and
should include appropriate recommendations.
i
3. In the carrying out of your responsibilities outlined
in paragraph 1 above and in pursuing the objectives detailed
in paragraph 2, as a senior Security professional you should
place emphasis on your managerial and supervisory responsi-
bility. Although this supervisory responsibility is limited
to the one other individual in your branch, you should
organize your tasking to make maximum use of the talents of
both of you.
Chief, Policy and Plans Group
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 ()FYI fr O! i . lJiRI TY ~~CT I Of '` r ~ p M e ~ $ r J R, Rpf & O
07 20007-2
OBJECTIVE STATEMENT:
ESTIMATE OF RESOURCES
JUi_ ~+r~.,
UG
Uc;vise by 30 June 1976 systems and procedures to develop and
SEP-oCT
establish a series o[' positive indicators against which the
i
ifi
1
f1`f
NOV - DEC
s
gn
cant program missions (functions) can be judged..
~___
_
JAN_F E
E
ACTION OFFICER; DP/PFM
MAR-/APR
X-5861; R-1120
MAY- JUhN
COMPLETION DAT
ES
iiI LESTOflES
1. Identify possible indicators of mission
performance .
2. Evaluate indicators and select most meaning-
ful. and practical.
JULY
AUG
SEPT
OCT
0
NOV
0
DEC
'JA
FED
NIAR
Ap
I[AIf,
JU.1:
5. Develop system and procedures to collect
data associated with each selected indicator.
0
4. Complete data collection and evaluation
trial.
0
5. Modify system and procedures based on trial
results.
0
6. Submit syste,i and procedura]. description
report to PD/A.
0
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 OFFICE OF S! CURI TY ACT I Of! L~
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S T AT US
-F
OBJECTIVE STATEPASENT:
ESTIMATE OF RESOURCES
JUI_-AUG
By 31 December 1975, complete a study and propose a plan to reduce
by at least 10% the total volume of Office hard-copy records as
measured in the FY 1975 records management inventory. Such reduction
27, 000
1
MV
S E P-OCT
----- ---
MOV-DEC
would be carried out by identifying types of material that must be
_.._._._..
licate and
i
d
d
f
J~AII_FEr
up
on
estruct
or
permanently collected and by identifying
other unnecessary file material so that its legal destruction could be
CTION OFFICER; DD/Pf,M
MAR-?APR
accomplished as soon as authorization was granted following the con-
Agen activities.
1liS,n o{ rnt :.nvestiations of
R-1120
X-5861;
COMPLETION DAMES
MILESTONES
JULY
AUG
SEPT
OCT
NOV
DEC
'JA,!
FEB
1. Identify types and volume of records held
by Office of Security components.
M
a egorize ca i recoXct type
kept by law, directive or regulation; (b)
must be destroyed; (c) should be kept; and,
d ou1d e des tl oyed.
0-_
3. Identify problems, priorities and options
for carrying out destruction and estimate
resources required.
0
4. Outline schedule and submit proposed
plan.
0
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