(Sanitized) SERIES REGULATIONS COMMENTS AND RECOMMENDED CHANGES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000700030003-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 16
• Document Creation Date: December 9, 2016
• Document Release Date: April 17, 2001
• Sequence Number: 3
• Content Type: REGULATION

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COMMENTS AND RECOT~4ENDED CHANCES
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include he definition of a sec y viola-
tion. In the past, ns which have been
charged appear e largely i e category
of o. safes and exposed classified ma 'al.
RESPONSIBILITIES - This should be rewritten to
be more in consonance with the Director of
Security's overall responsibility to the Agency
choice for the lead-off item.
DEFINITION - It would seem appropriate to
- COrgpLIANCE ?9ITH SECURITY REGULATIONS
It seems that this initial regulation in the Security
series should be positive and set a broad philosophical tone
for all that will follow. Instead, the opening regulation,
deals with negative sanctions, i.e., the security
Qisc: f'G ii//ln7 A~ Tires' ~'c
violation,~j~~~ ,~~~~~ ~}~~~ e~a~l-,. From a public rela-
tions and employee relations standpoint, this text, while
important for inclusion somewhere in the series, seems a poor
D?~~ssra~
rather than as it does, -two basic
security problems, e.g., security violations
and neglect. It might be productive to include
in this section that the Director of Security is
responsible for promulgating overall security
policy for the Agency and assisting Responsible
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Agency Authorities in establishing security
rules and procedures unique to their areas.
Everything in this section dealing with security
violations should be extracted and reinserted
later in the regulations where the subject
matter would flow more evenly.
PENALTIES FOR NONCOMPLIANCE OR VIOLATION ~ The
penalty system may warrant change. As it now
stands, everyone is charged the same on viola-
tions regardless of the classification level of
the material left exposed. An individual who
leaves out a Confidential document of doubtful
intrinsic sensitivity receives the same penalty
as an individual who leaves out a Top Secret and
sensitive document. The disparity in the weight
of the penalty may need correcting.
subparagraphsfl~2) and (3), where subst-''
~
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tute and le. er penalties are discussed some
confusion exists s' ce in some c s a substitute
penalty may, in reality, lesser penalty.
Looking at this in d y h, ineq ies can exist,
e.g., a perso 'n Headquarters may re ive loss
of pay possible suspension while an in idual
e field may receive a reprimand or extra
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Defining lesser or substitute pera
and under w Condit' ey may be granted
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ma
_..-
SECURITY OFFICERS
The entire
section deals with the matter of
Security Officers, career and non-career types, assigned to
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the spirit of -is being followed but many of the
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., It appears
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section needs rewriting. The ultimate rewritten ver-
sion will depend heavily upon the Director of. Security's
philosophy and views. It is suggested that representatives
of the DD/Pf~M and Physical Security Division meet to discuss
25X1A this section with a view to total updating.
FOREIGN TRAVEL BY CONTRACTORS AND CONTRACTOR PERSONNEL
This paragraph was discussed with Chief, Security Staff,
Office of Logistics, who advised that he is preparing comments
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STORAGE OF CLASSIFIED AND CONTROLLED MATERIAL
-- APPROVAL OF STORAGE E~LTIPMENT AND STRiICTiJRES -
25X1A Add after secure areas..."special purpose
vaults in Ileadquarters Building only"...
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MINIMUM STORAGE REOUIREMF.NTS - The $equir_ement
should be changed to read "Approved vault,
secure area, special purpose vault in Head-
quarters Building only, or safe."
The former Director of Security, Pdr.
Howard J. Osborn, approved open shelf storage
of all classifications of material including
codeword in special purpose vaults per his
authorization on 13 September 1971.
r~INIr?Ur~4 STORAGE REQUIREMENTS - Add after secure
area..."special purpose vaults in Headquarters
Building only"...
UNUSi1AL STORAGE REQUIRED~ENTS - This should be
changed to read: "Depending on its classifica-
tion and sensitivity, bulky classified material
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that cannot be stored in safes be stored
in a vault, secure area or special purpose
vault in Headquarters Building only. If the
bulk, volume, or handling of nonregistered,
unclassified controlled matter presents a
storage problem, the Director of Security
should be consulted for guidance.
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- DELIVERY AND TRANSFER OF SAFEKEEPING
EOUIPrdENT - The Security Services Secti~
the Headquarters Security Branch r ports
that they are being notified appro imately
80o of he time on safekeeping quipment
,S"To~~C The other
being retu ed to
200 of the ti the Gusto an calls the
Logistics Office who. sumes responsibility
f_or the safe. It i suggested that sub-
paragraph (1) be etain d as it is now
written; howev r, suggest at a reminder
be given to all Logistics Offs ers that a
release ust be obtained from the Physical
Security Division on any safekeeping equip-
being returned to supply.
provision in subparagraph (2) h
requires spection is appropriate a
quately state The requireme for a
written certificat n of e successful
com~let~on of an ec 'on is quite good
~.n theoxy bu ifficult to my in practice.
Zt is s gested that the last se.tence of
s subparagraph be deleted.
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Suggest this be coordinated
CONTROL OF NATIONAL SECURITY COUNCIL INFORP4ATION
CONTROL OF FIREARMS
This regulation is of direct interest to Headquarters
Security Branch. It is considered valid in its present form.
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SECURITY OF AREAS, OFFICES, AND BUILDINGS
a (1) -- ACRUISITION AND REPAIR OF BiTILDII`IGS - This
procedure is being followed with excellent
response from the Office o_f Logistics.
^ SECURITY OF CLASSIFIED DOCU'`~FNTS
The Information Systems Security Group was tasked to
rewrite _in its entirety. The draft provided by ISSG
to Physical Security Division was reviewed and guidance pro-
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This section hinges on security requirements as promul-
gated by AEC. Subparagraph c(3) titled "The Director of
Security" stipulates that he will keep the OSI informed of
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the latest AEC security requirements.
vided to ISSG on methods to assure that this paragraph is
consistent with the revision of
CONTROL OF AEC RESTRICTED DATA
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GUARDS - Change the word "Guards" to "Federal
Protective Officers."
ADMITTANCE TO AND DEPARTURE FROM AGENCY
BUILDING S - Change the expression in the first
sentence "will be established" to "are estab-
SAFETY PROGRAM
See Annex C.
CIA EMERGENCY PLANNING AND IMPLEDgENTATION
lished."
The following is a recommended addition:
INSPECTION OF PACKAGES, BRIEF CASES AND OTHER
ARTICLES - The Agency reserves the right to
inspect packages, brief cases and other articles
being brought into or removed from Agency build-
ings.
This involves the issuance of firearms
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should be deleted entirely. If not, then
reconsideration should be given to the
whole problem of firearms and training
for the emergency force. All members of
this force are not o~ualified and author-
ized to carry firearms, nor is it deemed
necessary. Firearms are rarely necessary
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- in the event of most common emergencies,
i.e., fire, bomb threat, etc. The FPOs
are armed and do possess arrest capa-
bility to cone with those emergencies
requiring such action.
-- This pertains to the Command Center.
The substance of this paragraph is valid.
The only change required is the room
number of the Command Center. It is
now located in Room 1E-26.
This concerns authority and identification
of the Emergency Security Force Officers.
It refers specifically to the means of iden-
tifying a member of the Emergency Security
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HEADQUARTERS AREA LOGISTICAL SERVICES
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The office hours for posting collateral
have been changed. Suggest hours not
be listed since they will change from
time to time. Extension 6161 can always
supply the hours that the office will be
open.
. D~IANAGEMENT HANDBOOIC
Paragraph 8 is concerned faith the method used to answer
telephone calls to and within the Agency. It specifies that
all such calls will be answered by
or by component designation.
name of the component chief
DDO has changed this procedure back to answering all telephone
25X1Acalls by the extension numbers.
DOl"~IESTIC COURIER OPERATIONS
The existing b~etropolita.n area courier systems are being
reorganized into one comprehensive courier system.. The target
date for this reorganization is 30 June 1975. It has been de-
termined that this reorganized courier service will function
under the direction of the Mail and Courier Branch, LSD/OL.
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As there are many contemplated procedural changes to
be made in the near future, it is felt that the rewrite
(~/J/~ &r
of ~ at this time ..nonproductive. tiaith the
coordination of T~F~CB/OL, a rewrite of this handbook
f
should be accomplished after the reorganization) C~/~+~
~er~r~U~~')/ l 97~
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AGENCY REGULATORY
ISSUANCES PERTAINING TO
SAFETY
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Comments and Recommended Changes
Mission. Change to include Safety as
follows: The Director of Security is
charged with the preparation and execu-
tion of the Agency's security and safety
programs and with the performance of
security and safety inspection functions
as provided below.
- In view of the advent of the Occupational
Safety and Health Act and the issuance of
Executive Order 11807, recommend change
this section to read as follows: Establish
and maintain an Occupational Safety and
Health Program meeting the requirements of
the Occupational Safety and Health Act.
Add reference to Safety Officers and
change to read as follows: The Director
of Security shall provide technical guid-
ance and assistance to Security and Safety
Officers in the performance of their
security and safety functions. He shall
conduct inspections to determine the
adequacy of their performance with respect
to security and safety at whatever time
he considers necessary.
- No change necessary.
This section, in its entirety, will be
rewritten in order to conform with the
requirements of the Occupational Safety
and Health Act of 1970 and the recently
issued Executive Order 11807. Represen-
tatives of the DD/PAM have been consulted
rt c~^
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- and a first rough draft of the rewrite
has been completed by the Safety Branch.
Further consultation with DD/PFM is
anticipated prior to _finalizing the
revision.
Change to read as _follows: informing the
Director of Security of the names of all
emergency personnel cited in (a) and (b)
above except room wardens.
Add the following as paragraph (7):
accidents involving official, 25X1A
and personally owned ve is es
use on official business shall also be
investi ated and reported as required
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