(Sanitized) STORAGE OF CLASSIFIED MATERIAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000900090006-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: October 30, 2001
• Sequence Number: 6
• Content Type: REGULATION

STATINTL
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REGISTRYT
SECURITY
HR
23. STORAGE OF CLASSIFIED MATERIAL
SYNOPSIS:
This regulation prescribes the policies,
authority and responsibilities associated with the
storage of cla__ss:ified material within the United States.
a. AUTHORITY. Policies promulgated in this
regulation are established in accordance with the
requirements of Section 4-103 of Executive Order 12065,
National Security Information, dated 28 June 1978, and
Section IV. F of the Information Security Oversight
Office implementing directive, effective 1 December 1978.
b. GENERAL. Classified material in the
custody of the Agency shall be stored only in
facilities or under conditions that will provide
adequate protection and prevent access by unauthorized
persons.
Individual employees are
responsible for securing classified material in their
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Possession in designated equipment and areas when not
being maintained under personal control in approved
work areas.
`2) Director of Security, The Director of
Security is responsible for establishing standards in
accordance with the requirements of the Information
Security Oversight Office implementing directive,
effective 1 December 1978, for the proper storage
of ciss_if.a-ed materials, to include approved criteria
for vault and vault-type room construction and for
the acceptability of safes, safekeeping devices,
and other.'classified storage equipments.
(3) Director of Logistics. The Director
of Logistics will ensure that all requests for the
construction of vaults and vault-type rooms and for
the purchase or lease of safekeeping storage equip-
ments are approved by the Director of Security and
bear the concurrence of the Agency Records Management
Officer. The latter must certify to the records
management justification for the request.
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GSA-approved Class 1 or Class 5, safe-type, steel
file cabinet.
(3) Any exception to the above storage
re yui..rements. must have the prior approval of the
Direc-tor of Sec-mr-i-ty.
(4) Sp-eci.fications for approved vaults
and. v-a__u_I.t-tvpe rooms. are available from the Office
of Security.
(5) If the bulk, or volume, of classified
material. presents a storage problem, and it is not
possible. to.comply with the provisions of para-
graph d(.71 above, the Director of Security must
be. consulted for guidance.
e. COMBINATIONS. Safekeeping equipment
combinations are classified Top Secret; they are
not to be carried on a person, recorded in any manner
inconsistent with good security practice, or disclosed
over the black or red telephone. Supervisors will
limit distribution of combinations to the number of
persons (custodians) necessary for operating purposes.
Supervisors will also ensure that combinations to safe-
keeping equipments used for the storage of sensitive
compartmented information and Restricted Data are
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given only to individuals holding the commensurate
access approvals or clearance associated with such
information or data.
(1) Combination Changes. The Office of
Securd-ty is responsible for changing combinations
to all Agency safekeeping equipment in the Headquarters
area. Newly received safekeeping equipment will not be
used until a representative of the office of Security
has reset the combination. Thereafter,, the Office of
SecurittyF will arrange for changing combinations at least
once every .;rear and when otherwise required. Operating
OfficiaL will ensure that combinations to safekeeping
equipment are changed: (a) upon separation or transfer
of a custodian; (b) when a custodian no longer needs
access to the material therein; (c) whenever a
combination has been subjected to possible compromise;
and (d) whenever the equipment is taken out of service.
(2) Combination Records. The Office of
Security maintains a central record of the combinations
to all Agency safekeeping equipments in the Headquarters
area and of the identities of their custodians.
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STATINTL
combina-
tion.s to safekeeping equipment under their cognizance
are changed at least once every year and when otherwise
required as specified in subparagraph e(l) above. They
will also ma.in_ta.i.n a record of such combinations and of
the iidentitie of the custodians.
f. USE AND CARE OF SAFEKEEPING EQUIPMENT.
Persons entrusted with classified information are
respon ihl.e for locking classified information in
app:raved: security equipment whenever it is not in
use or under. direct supervision of authorized persons.
Custodians shall follow procedures that ensure un-
authorized persons do. not gain access to classified
information. Custodians must know the proper method
of locking and checking all safekeeping equipment to
which they have access and will report immediately to
the Office of Security the improper working order of
safekeeping equipment under their care. The Office
of Security will correct mechanical defects in the
operation of such equipments.
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TRANSFER OF SAFEKEEPING EQUIPMENT
(1) Before safekeeping equipment is
transferred out of an office, the principal custodian
and the appropriate supervisor will ensure that the
equ:ipme-at is empty of all material, including any
posed. recor:d o=f custodians, and in the Headquarters
area will contact the office of security to request
the equipment be processed for transfer.
(2) Before any furniture or equipments that
were used to store classified material within vaults
or vault-type roo-ms are transferred out of an office
(including desks, tables, file cabinets, shelving, etc.),
the principal custodian and the appropriate supervisor
are responsible for checking the furniture and equipment
to ensure that it does not contain any classified
material.: This will include a check to make certain
that no classified material has fallen under or behind
the drawers of such furniture and equipment.
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