PROJECT PROPOSAL FOR THE DEVELOPMENT OF AN ODP CONTRACTOR INFORMATION DATA BASE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000100060002-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 12, 2016
• Document Release Date: October 19, 2001
• Sequence Number: 2
• Publication Date: October 27, 1978
• Content Type: MF

Approved For-~$,~lease 2002/01/08: CIA-RDP83T0057~00~100060002-6
27 October 197$
STATINTL MEMORANDUM FOR:
STATINTL FROM
Chief, D Division/ODP
SUBJECT Project Proposal for the Development of an
ODP Contractor Information Data Base
1. We are pleased to submit for your; approval a project
proposal for the development of an ODP Contractor Information
data base system.
2. We estimate our costs for developing this system to
be $1,530 in manpower and $1,200 in machine cost. Please
note that you must ensure that the data file associated with
this system is in compliance with the Privacy Act.
3. If you concur with this proposal and want us to
proceed with the described work, please si nand return a
copy of this memorandum. Please call or myself
STATINTL an extension - if you have any questions.
STATINTL
DISTRIBUTION:
Original & 1 - Addressee
C'TATIAITI 1 D Division
STATINTL
DDA/oDP/DD
~ - uivision
1 - Project File
1 - ODP Registry
2 - DD/A Chrono
1 - DD r
STATINTL
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TABLE OF CONTENTS
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~~0573~100060002-6
1. 0 INTRODUCTION . - . . 1
2.0 USER REQUIREMENTS 1
3.0 PROPOSED SYSTEM ? 1
3.1 SYSTEM SOFTWARE ? 1
3.2 APPLICATION SOFTWARE y ? 1
3.3 INPUT 1
3 . 4 OUTPUT " . 2
4. 0 REVIEW . . ~ 3
4.1 ACCEPTANCE TESTING 3
4.2 TRAINING 3
5.0 DELIVERABLES . 3
6. 0 SCHEDULE . ' ? ? ? ~
7.0 PROJECT COSTS ? 4
APPENDIX A -
6
FIGURE 1 -- ADD MENU
FIGURE 2 --- UPDATE MENU ~
FIGURE 3 -- CHANGE SSN MENU . 8
.
FIGURE 4 -- DELETE MENU . 9
FIGURE 5 -- REPORT 1 10
FIGURE 6 -- .REPORT 2 11
.
FIGURE 7 -- REPORT 3 12
FIGURE 8 -- REPORT 4 . 13
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1.0 INTRODUCTION
The Security Officer for the Office of Data Processing
(SO/ODP) has requested that a data base system for the
management of ODP contractor information be established.
This contractor information is currently maintained manually
on 3xS cards.
It is the responsibility of the SO/ODP to insure that
the data base complies with the Privacy Act of 1974.
2.0 USER REQUIREMENTS
The purpose of this database is to provide interactive
retrieval far contractor data pertaining to contractor's
employer, office assigned, task assigned, badge indicators,
codeward clearances held, badge renewal date, etc.
The SO/ODP will be able to query and update the data-
base information via Delta Data terminal. The SO/ODP will
also be able to generate reports from the database either
displayed online on the terminal or printed affline in the
Buffing Computer Center.
3.0 PROPOSED SYSTEM
3.1 System Software
The contractor information will be maintained on
the VM system, using the Rapid Access Management Infor-
mation System (RAMIS) software.
3.2 Application Software
VM EXEC programs and CAMEXEC formatted menus will
be used to aid the SO/ODP in updating the contractor
information.
RAMIS catalogued procedures will be used to display
formatted reports. The structure of the RAMIS data file
which will reflect the contractor information .appears in
Appendix A of this project proposal.
3.3 Input
One menu to initially add the contractor data
to the RAMIS data base. See Figure 1.
One menu to change existing contractor data an
the RAMIE data base. See Figure 2.
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One menu to change a contractor's SSN on the
RAMIS data base. See Figure 3.
One menu to delete an existing contractor from
the RAMIS data base. See Figure 4.
3.4 Output
(U) There will be five standard contractor reports.
These reports will be generated from RAMIS catalogued
procedures. Each report can either be displayed online
or printed offbeneroducedabyhusingpthesRAMIShreportractor
data base,may p
language.
Tvpes of Reports '
Report 1. Show all the contractor data
fields for each contractor
sorted by contractor name.
Offline primed report, see
Figure 5.
Report la. Same format as report 1,
except for only one selected
contractor and displayed
online, see Figure 5..
Report 2. Show all the contractor data
fields sorted by contractor
for a specific badge renewal
month. Offline printed report,
see Figure 6.
Show contractor name, SSN, office
Report 3.
assigned, office contact, exten-
sion, and task, for a specific
employer, by contractor name.
. Of~line printed report, see
'~ ~ Figure 7.
Report 4. Show contractor name, employer,
SSN, office assigned, office
contact, extension, and task,
for a specific task. Offline
printed report, see Figure 8.
2
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4.1 Acceptance Testing
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To demonstrate that the contractar system meets all
reguirements, each standard report and update procedures
listed in this project proposal will be demonstrated to
the customer.
~'he contractor system will be available to the
SO/ODD' during the project's final week to further
interrogate the system for validity.
4.2 ~'rainin~
Tong with the demonstrations of all standard
procedures, a user's guide for the contractar system
will be provided.
,~ period of one week after acceptance testing will
be allocated for user training. During this period, the
user s are urged to familiarize themselves with the'system.
The OIDP/Applications specialist will be available during
this time to answer any questions about the system that
may arise.
It is also recommended that the users take a one
week.ODP course "RAMIS Report Writing and Records
Management" to became proficient in -ad hoc report
producing and maintenance of this system.
DELIVERABLES
- A contractor security file RAMTS data base (uninitialized)
established on. customer's VM minidisk.
- A~.1 EXEC, RAMIS, CAMEXEC procedures and any other
programs developed far use with the contractor data
base, to be established on customer's minidisk.
,,
- A'11 programs developed will be stored in the ODP/
PANVALET System.
User's Guide for contractor system to customer.
System Documentation to ODP/Production Library.
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9 Weeks
1 2 3 4 5 6 7 8 9
1. Construct Contractor RAMIS X
Data Base.
2. Develop Contractor EXEC's X X X X
CAMEXEC's and RAMIS EXEC's.
3. .Develop Contractor Report
Procedures..
5. User Training/
Acceptance Test.
7.0 PROJECT COSTS
Manpower Costs:
90 Hours @ $17/Hour $1,530
Computer Costs:
VM Interactive
60 Hours @ $20/Hour
$1,200
$2,730
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