AGENCY PERSONNEL EVALUATION SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000200220045-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: January 18, 2002
• Sequence Number: 45
• Publication Date: May 3, 1980
• Content Type: MF

?ER S
~5 - Approved For Release 2002/05/07: CIA-RDP83T00573R000209 2OO45-0
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM: Harry E. Fitzwater
Director of Personnel Policy,
Planning, and Management
SUBJECT: Agency Personnel Evaluation System
REFERENCE: Memo for the DDCI dtd 31 Jan 80, Same Subject
DD/A :4 i str7
ILLEGIB
1. Action Required: None. This memorandum reports the status of
implementing the Agency Personnel Evaluation System approved by you on
25 February 1980.
2. The Heads of the five Career Services report that their
personnel evaluation mechanisms are in conformance with the Agency
Personnel Evaluation System as amended at the 18 April 1980 Executive
Committee meeting. this amendment, which allows the Head of the E, I,
M or R Career Service to appoint either the Director, Deputy Director
or senior office official as the chairperson of the subgroup panel,
brings the I Career Service system into conformance.
3. An additional item raised was the participation of one or more
senior secretaries or clerical employees on secretarial and clerical
boards and panels in an advisory capacity when the secretary or clerical
is not two grades senior to those employees being evaluated. So long as
these secretaries or clericals do not rank personnel at their grade
level and do not participate in board or panel meetings that do rank, I
am supporting their membership on boards and panels. Inclusion of
secretarial and clerical representatives on secretarial and clerical
boards and panels contributes significantly towards keeping the board
and panel in touch with the constituency and the work being performed.
icy E. s::_ti,uier
Harry E. Fitzwater
cc: DDO
DDA
NFAC
DDS&T
Chairman, E Career Service
D/DCI/RM
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 r 17
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3 1 JA' 1980
MEMORANDUM FOR: Deputy Director of Central Intelligence
Harry E. Fitzwater
Director of Personnel
Policy, Planning, and Management
SUBJECT : Agency Personnel Evaluation System
REFERENCE : Memo for Heads of Career Services fr DDCI dtd 13 Apr 78,
subj: Establishment of Career Service Panels for the
Career Management of Secretarial and Clerical Personnel
1. Action requested: It is requested that you approve the recorraaenda-.ion
contained in paragraph 3.
2. Background:
a. At the 6 December 1979 Executive Comunittee meeting, the Head; cf
the five Career Services and the Director and Deputy Director of Personnel
Policy, Planning, and Management were asked to develop an Agency Personnel
Evaluation System. The proposal was presented at the 18. December 1979 Executive
Committee meeting and accepted with some minor revisions`.' These revisions
have been included in the attachment to this memorandum.
b. The attachment has been expanded to include a Directorate-wide
Senior Secretarial and Clerical Board in consonance with your 13 April 1978
memorandum on the career ;management of secretarial and clerical employees.
c. The attachment affirms the Agency policy of having all CIA
employees evaluated for career development, promotion and value to-service
by a panel system.
d. Uniform precepts are being developed for use Agency-wide. These
will be discussed at the January meeting of the Personnel Management Advisory
Board and submitted to you for approval.
3. It is recommended that you approve the attachment.
na.7 E. z a er
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 Approved For Release 2002/05/07 : CIA-RDP83T00573R000200220045-0
AGENCY PERSONNEL EVALUATION SYSTEM
POLICY STATa,TNTS:
1. All CIA employees below SIS-4 will be evaluated for career development, promotion and value
to service by -a personnel board or panel system.
2. Depending upon the composition and needs of the Career Service, the boards or panels in a
given Career Service may function on either a Career Service-wide basis or on a competitive subgroup
basis.
3. Uniform personnel evaluatiojj..,board and panel precepts will be prescribed for use Agency-wide.
STATINTL
APPROVD:
DISAPPROVED:
DATE:
Deputy Director of Central Intelligence
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 FI1VCrION
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WNTOSITION
Evaluation for:
1. Promotion
2. Value to Service
a. Potential
b, As s ig-nments
c. Training
NFAC, DDA,
DDS&T and
E Career
Service
appointed
from Heads
of Offices
Assigned by
DDO:
GS-15 to SIS-
I by SIS-3&4s
3. Executive
Development
APPROVE
SIS-1 to SIS-
2 by SIS-4s
SIS-2 to SIS-
3 by SIS- 'ITS
CAREER SERVICE BOARD
(Directorate-Wide)
COVEAGE APPROVAL
1, GS-l5 I-lead Career Service
2. SIS-11 2 and 3 (Except for selected
SIS-3's who may be of
DCI/DDCI concern)
NOT APPROVED )'
REMAKES
Recommendations from
Career Sub-Group. f
ceptions to the Boalu
recommendations approved
by the DCI/DDCI and re-
ported to the Director o:
Personnel Policy, Plannir
and Management
Based on Advice of Head
of Career Service.
Exceptions to Board
Recommendations Noted-
Recommendations made by
Head Career Service,
Agency Executive Develop-
r1:.t Panel identifies for
ix /DEC approval and
monitors inter-directorate
rotations.
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CAREER SERVICE SUB-GROUP PANEL
FUNCTION
Evaluation for:
1. Promotion
2. Value to Service
a. Potential
b. Assignments
c. Training
3. Executive
Development
COO 'OSITION
1. Advise on GS-15
2. Reconnnends to
to GS-13 and
GS-14
NPAC, DDA,
UUSI;T and
E Career
Service
Appointed from
Division Chiefs-
or Equivalent
Giaired by
Deputy
Director of
Assigned by
DDO:
GS-13 to GS-14
by GS-15s
GS-14 to GS-15
by SIS-1 and
STS-2G,
1. Advise on GS-15
2. GS-13 & GS-14
Heads of Offices
Heads of Offices
1. Advise on
GS-14 $ GS-15
Bead of Career
Service
2. GS-13
Heads of Offices
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NOT APPROVED
R IAM"
Provides Advise to
Career Service Board-
Exceptions to Panel
Reconunendations
proved by the I-lead of
Career Service and
reported to Office of
Personnel Policy,
Planning, and Manage-
ment.
Advise Career Service
Board,
 Approved For Release 2002/05/07 : CIA-RDP83T00573R000200220045-0
CAREER SERVICES SUB-GROUP ADVISORY PANELS
Evaluation for:
1. Promotion
and
2. Value to Service
a. Potential
b. Assignment
c. Training
COINTOSTION
Supervisors at least
GS-13
GS-10 through GS-12
APPROVAL
Heads of Offices
--------------------
Members must be at
least GS-l2
Members must be at
least GS-10
Heads of Offices
-----------------
DDO
Heads of Offices
DDO
GS-07 through GS-09
Clerical GS-07 and
below
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APPROVED 7" 5 - NOT APPROVED
REMARKS
Exceptions, to Panel
Recommendatiori_G. Ap-
proved by the fi,~ad
of Career Service a
Reported to the Off
of Personnel Policy
Planning, and Manag
ment.
 Approved For Release 2002/05/07 : CIA-RDP83T00573R000200220045-0
SENIOR SECRETARIAL AND CLERICAL BOARD.
(Directorate-Wide)
FUNCTIONS
Evaluation for:
1. Promotion
and
2. Value to Service
a. Potential
b. Assignment
c. Training
COMPOSITION
Members must be at least
two grades senior.
NFAC, DDA, DDSET
and
E Career Service
Nominated by each Office
Head and appointed by
H cad Career Service.
COVERAGE
APPROVAL
REMARKS
DDO
Assigned by DM.
CS-08 and above
Deputy to Head
Career Service
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Exceptions to Boa
recommendations
approved by the Hi
of the Career Ser-
and reported to t]
Director of Persoi
Policy, Planning,
Management.