(Sanitized) REQUIREMENTS FOR ODP SUPPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000300190003-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: December 19, 2000
• Sequence Number: 3
• Publication Date: March 19, 1980
• Content Type: MF

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19 March 1980
STATINTL
STATSPEC
STATSPEC
MEMORANDUM FOR: Director, Office of Data Processing
FROM: STATSPEC
Chief, Executive and Planning Staff_
SUBJECT: Requirements for ODP Support
1. This memorandum provides current information on ADP projects
in progress or planned in
2. This is an update to the memo dated 14 June 1978
Requirements for ODP support.
TAB A: Projects in the planning or implementation
stage for which Forms 930 have been sub-
mitted.
STATSPEC
TAB B: Projects identified for system definition
studies.
TAB C: Projections of estimated and ODP STATSPEC
resource requirements for projects in
TABs A and B.
3. The TAB B projects have been reviewed by_ management STATSPEC
and approved for further study. A decision to implement these
projects will be made separately for each project on completion of
the system definition studies.
STATINTL
Attachments:
TABs A-C
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These projects are all in the planning or implementation
stage.
1. PASKEY
System modifications are being made as needed.
2. DISTRIBUTION LIST
System is presently undergoing testing and evalua-
tion. LRB is inputing data into the system and ODP
continues to monitor the system and make the neces-
sary modifications as needed.
The system definition study is completed and
ready for implementation. Implementation (pro-
gramming support) has been delayed due to other
priorities in ODP. The paperwork to order the
word processor (NBI 3000), as part of this study,
is presently being processed by OL.
Support is requested for pro ramming assistance
on the inter-agency STATINTL
STATINTL
STATINTL
The system definition study is now being imple-
mented. The 90,000 CTS entries are bein con- STATINTL
verted by the contractor
ODP, is the COTR on the contract.
Word processing equipment has been ordered by ODP
and is due June 1980. Project is on schedule.
Project will require ODP programming support.
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6. DRD MANAGEMENT FILE
A number of small files are currently maintained
manually by DRD. These files include a DRD
Directory File, a DRD Editors' File and a Departures
and Arrivals file. A form 930 was sent to ODP on
13 June 1978 for support. It has been decided that
personnel in FCS can handle this task, and they are
developing this system.
STATINTL
STATSPEC
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7. MACHINE AIDS TO TRANSLATION (MAT)
The MAT S stem is being developed by STATINTL
funded by ORD. We will need ODP
support in an advisory capacity during the test STATSPEC
and evaluation stage. It is probable that _
will require ODP support if MAT System is accepted. STATSPEC
MAT is due for delivery to 16 on 1 July 1980.
8. DRD AUTOMATION
=is presently pushing ahead with the automation
of the It will be necessary to have
ODP support, in an advisory capacity, as this project
progresses. presently has plans to use IBM
Correcting Selectric Typewriters as an interim system.
9. WORD PROCESSING
The Word Processing Paper dated 23 October 1978 recom-
mends the Exxon Qyx Level IV for secretarial support.
If the Qyx meets our needs, it will replace the IBM
Mag Card Machines. The purchase of additional Qyx
equipment will require ODP approval.
The Contract Service Order (CSO) Feasibility Study,
completed by ODP, has been accepted by management
and will require ODP support (RFP preparation).
Some of our previous Form 930 requests (TAB B) will
not be necessary with the implementation of CSO.
A copy of the Form 930 request forwarded to ODP is
attached.
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CIA SIFICATtON
STAT
STATI
STATS
The feasibility study for a Contract Service Order (CSO) system has been
~o~npleted by ODP and accepted by _ management. This project i* included as
an enhanced level package in the FY 1982 Program Plan.
STAT C _
U would like ODP to assist in the preparation of an RFP for CSO to be
forwarded to prospective contractors. Since funds for this project might become
E available before FY 1982, this RFP should be prepared in late FY 1980 and continue
S into FY 1981 so. implementation of the system can begin in FY 1982.
SEE INSTRUCTIONS
COMPUTER APPLICATIONS REQUEST/ACTION FORM
K O
ON
A
S
B
C
F
ET
T0 Director of Data Processing ODP 2D-0105
r~]ATTN: Deputy Director For Applications DATTN: Chief, Production Division
EOUESTING OFFICE
2. REQUESTER'S CONTROL NO
s ETPS
80-003
REQUESTER'S NAME
4? EXTENSION
S. DATE
2382
10 March 1980
6. SERVICES REQUESTED (use additional sheets If necessary)
RFP PREPARATION FOR CSO SYSTEM
E
T
STATINTL
7.
PRODUCTION
PR
OGRAM FIX
ONE TIME
TYPE OF REQUEST
MODIFICATION
NE
W REO'MT
X
OTHER (specify) Up Preparation
8. PROJECT NAME 9? COST NOT TO EXCEED
CSO
10. COST-OTHER THAN ADP 11. TARGET DATE
s 1 Janua 198
DO NOT WRITE BELOW THIS LINE - TO SE COMPLETED BY ODP
CUST. CODE
PRISM NO. ? SUB. NO.
ACTIVITY
JDATE RECEIVED
DATE COMPLETED
PRODUCTION DATE
I
FEASIBILITY
DESIGN
PRE-PRODUCTION
DESCRIPTION
PROPOSAL
DETAIL DESIGN
OTHER
EST. MANHOURS
EST. MACH. COST
TOTAL COST
TARGET DATE
2.
TEAM MEMBERS (p! leader)
START DATE
EST. ENO OATS
TEAM MEMBERS
START DATE
EST. END DATE
A A
.
6.
2.
7?
U
g,
B.
T
4,
9.
I
5.
tO.
REMARKS
0
N
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STATSPEC
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TAB B --PROJECTS FOR SYSTEM DEFINITION STUDIES
The following areas have been identified as possible computer
applications. Systems definition studies will be required to
determine the specific implementation method to be used.
1. CONTRACT EMPLOYEES FILE
An automated personnel file on contract
employees should be maintained tor management
purposes. A Form 930 was submitted on 13 June 1978.
No study has begun. The CSO System would pro-
vide us with this information.
2. LINGUISTIC SKILL FILE
The Linguistic Skills File of -staff and
foreign-national personnel should be maintained
on a computer. A Form 930 was submitted on 13 June
1978. No study has begun. The CSO System would
partially fil this requirement.
3. NON-EXPENDABLE PROPERTY INVENTORY FILE
To manage more conveniently the non-expendable
property inventory file maintained by theme
Engineering Staff and the Logistics Branch, a
data base management system should be developed.
A Form 930 was submitted on 13 June 1978. No study
has begun.
4. CAREER DEVELOPMENT/TRAINING FILE
Career development and training information on
personnel should be maintained on a computer.
A Form 930 was submitted for an interim system on
13 June 1978. No study has begun. Since the
PERSIGN System is not completed, an interim
study should be undertaken. Some of the Career
Management Officer's files could be maintained
using the VM System.
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5. LOGNOTE FILE
currently produces "Lognotes-- concerning
meetings attended special projects, and other items
for the record. i would like these maintained on
a computer. A Form 930 is being prepared.
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 STATINTL
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ADP APPLICATION PER TERMINAL
STATSPEC
E&PS Terminal 1 (FY 77) and Terminal 2 (FY 80)
SAFE
STEPS
Budget Programs
Word Processing Applications:
Lateral Services List
Special Services List
_ Newsletter
Annotated Bibliography
Distribution List
Management Statistics
Lognote File
Administrative Staff Terminal 1 (FY 81)
Administrative Personnel Files
Career Development/Training Files
Non-expandable Property Inventory File
AG Terminal 1 (FY 77) and Terminal 2 (FY 79)
PASKEY
SAFE
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ADP APPLICATIONS PER TERMINAL (Cont.)
Terminal 3 (1981)
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Trends Table of Contents
Word Processing Applications:
Trends
AG Special Report on Communist Media
AG Special Memorandum
AG Typescript
FCS Terminal 1 (FY 79)
Field Coverage Schedule
IFL
Sourceline List
- Frequency Plan
FCS Terminal 2 (1981)
Word Processing Applications:
Program Schedule of =
STATSPEC
DRD Terminal 1 (1981)
SAFE
DRD Personnel Files
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ADP APPLICATIONS PER TERMINAL (Cont.)
DRD Terminal 2 (1982)
Word Processing Applications:
Cabinet List
Diplomatic List
STATSPEC
Prod Terminal 1 (1979)
Linguistic Skills File
Word Processing Application:
_ Newspaper and Journal List
ACTS (until new CTS system is implemented)
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