EXCERPTS FROM ODP STAFF MEETING - 9 OCTOBER 1981 (U)

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Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP83T00573R000400060009-6
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RIPPUB
Original Classification: 
C
Document Page Count: 
13
Document Creation Date: 
December 16, 2016
Document Release Date: 
July 22, 2005
Sequence Number: 
9
Case Number: 
Publication Date: 
October 14, 1981
Content Type: 
MIN
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PDF icon CIA-RDP83T00573R000400060009-6.pdf574.19 KB
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Approved Focelease 200 R TiW7wt000400060009-6 14 October 1981 Excerpts from ODP Staff Meeting - 9 October 1981 (U) 1. There was no staff meeting on 2 October 1981. (U) 2. The House Select Committee on Intelligence will undertake its own investigation of the paralleling that of the Senate. (U) 3. The Center for the Study of Intelligence will remain in OTE. (U) 4. The Agency was at ceiling at the end of the fiscal year. (AIUO) has been named Director of OSO. (C) 6. The new tax laws will permit employees to establish Independent Retirement Accounts (IRA) accounts but the payroll system at present cannot accommodate payroll deductions for this purpose. (U) 7. The ODP OMB hearings last week went well, as did the other DDA hearings. (U) 8. As of 8 October, SE Division had had no security violations for 191 days. ODP had no security violations during the month of July. During August, however, ODP had 3 violations. In September we had 1. Let's use the July model for the future. (U 9. Flu shots will start the week of 19 October. (U) 10. has replaced . (U) 11. The monthly delinquency of PAR's is as low as it has ever been. The D/ODP expressed his appreciation for the efforts being made by supervisors and urged them to keep up the good work. (U) 12. ODP Staff Meetings will be held each Friday, as usual. The conflict regarding the first Friday of the month staff meetings has been resolved. (U) 25X1 25X1 25X1 Approved For Release 200"w ~6}BPL$~A1~ Approved Fo&5elease U-U M I 4TJj 052000400060009-6 13. The Strategic Planning Group chaired b , y, will start work the week of 13 October. They will be meetin g Tuesday, Wednesday and Friday of that week. ODP has been asked to make a presentation. i uis a member of the Working Grou ( TT ) p 15. The Agency is focusing on employment of the handicapped during the week of 19 October as part of International Year of the Disabled. Various demonstrations will be given in the Exhibit Hall on 20, 21, and 22 October by representatives of companies that manufacture products for the handicapped. The Washington UFO team of the National Wheelchair Sports Association will be at the North loading dock at 1200 hrs. on 19 October as well as the Gallaudet Dance Company in the auditorium at 1130 hrs. on 21 October. (U) 1 16. In our Excerpts from ODP Staff Meeting date 14 Septem- Management and Evaluation Staff. He is Chief, Analytical Support Group within Planning, Management and Evaluation Staff, NFAC. (U) 17. Attached are excerpts from the ODP Divisions and Staff, copies of ODP weekly reports to the DDA, and information on ODP training. (U) 25X1 25X1 25X1 Att: a/s Approved For Rele' C2lkl4ACP83T00573R000400060009-6 Approved FoftRelease 2005/08/02 : CIA-RDP83T00574R000400060009-6 ODP 81-1310 1 October 1981 STAT MEMORANDUM FOR: Deputy Director for Administration FROM: Bruce T. Johnson Director of Data Processing SUBJECT: ODP Report for Week Ending 30 September 1981 * SAFE Representatives of the Consolidated SAFE Project Office and Headquarters Engineering Branch, OL, conducted a joint inspection of the renovation project for the SAFE Computer Center (Phase I). The condition of the facility was found to be acceptable in general but with some minor clean-up actions required. The first piece of SAFE computer equipment was delivered to the SAFE Computer Center on 29 September 1981. The equipment, a Burroughs B6900 midicomputer, is expected to be assembled by 5 October in preparation for acceptance testing. Representatives of the CSPO, OCR/SAS, met on STAT 22 September to discuss various aspects of siu-z training. STAT presented a list of training assumptions which were discusse y the group and modified where necessary. Some action items were established and the decision was made that the project had reached a point where monthly meetings on training issues would be required. The first regular meeting will be held in N OTE representation will be included in these meetings. STAT ACIS (Automated Compensation & Information System) ACIS Functional Requirements Document was forwarded in draft to the Office of Finance for their early informal comments. The final General Functional Requirements Document will be released on 2 Oetnher an d will undergo formal review on 20 October. Software Maintenance Support STAT The software maintenance contract personnel reported on 21 September 1981. The contractors were briefed on their new assignments by B Division personnel and STAT Several tasks were given to the contract manager. During most of the first week the contractors viewed video tapes of basic and intermediate VM. STAT Approved For Release 2005/08/02 : CIA-RDP83T00573R000400060009-6 Approved For'Rdlease 2005/08/02 : CIA-RDP83T0057 000400060009-6 Water Damaged Tape Update Following is an update on the water leak problem that occurred in the Special Center Tape Library on 16 September. ? All wet tapes were dried by hand according to the manufacturers procedures for handling water damaged tapes. ? Dry tapes that were removed from the library and later found not be have suffered water damage were returned to the library after 24 hours. ? Wet tape racks were dried and left vacant for 24 hours. ? Tapes that were in scratch status (no valid data recorded on them) prior to the damage were degaussed and replaced with new tapes. ? A memorandum was sent to the users along with a list of their tapes, asking that the suspected tapes be categorized according to the users' need for the data on the tapes. Two hundred and fifty tapes were replaced with user assistance. ? All the remaining tapes suspected of suffering water damage will continue to be isolated from the library. They are stored in numeric order outside the tape library within the Center. These tapes now number less than 400. ? The list of tapes authorized by users for scratching (reuse) is checked each day. If a suspected tape in hold appears on the list, it is replaced with a new tape, and the new tape is placed in the library. ? Any tape that a user has identified as being needed has been set aside to be certified. If the tape is found to be without error, the user is notified to authorize copying the tape to a new tape before use. No major problems have surfaced since the occurrence of the water problems. Operations Division continues to look into safeguards such as tape rack canopies or plastic covers to circumvent /s/ Bruce T. Joh,.1son Bruce T. Johnson Approved For Release 2005/08/02 : CIA-RDP83T00573R000400060009-6 Type of Training Code ApproveLff;PRel@1siT2'( i01W0j1 COIid~--RDP83T00573R000400060009-6 G= General, Orientation M= Mandatory C= Communication & Interpersonal H= High T= Technical A= Average A= Administrative 9= Elective S= Supervisory R= As Required for Skill M= Management COURSE * Must be on SODP Survey of Intel Info S ste s DESIGNED FOR I T LENGTH *PT ., C~ W W Oa t (ri . m y Applied Analytical Techniques B i n O. Sys. Users & Designers Analysts & Managers 3 Wks 7 Days G T 4 3 E E l E E as c Statistical Concepts Analysts & Managers 2 Wks T 4 System Dynamics Analysts & Managers 2 Wks T 3 E E E Decision Analysis Analysts & Managers 2 Wks T 3 E E E Info. Science for Managers GS-11 & Up Managers/Staff Off. 1 Wk G T 4 E E E E E Leadership Styles & Behavior New & Potential Supervisors 5 Days , C S 6 E E E Performance Appraisal Workshop Anyone Writing PAR's 1 Day , C S A * H A E Fundamentals of Supervision First Year Supervisors 1 Wk , , C S 1 6 H A E Fundamentals of Administration Follow-on to Fund. of Superv. 1 Wk ' S A 1 6 H E Counseling Course Human Relations & Management Anyone Who Counsels Regularly Su ervisor M 5 Days , C,S 1 9 H H E H A Midcareer* p s & anagers GS-13 w/5-15 Yrs in Agency 3 Days 5 Wks C,S,M G 5 3 6 H A A DDS&T Career Develop. Course Midcareer for Math/Science/Engr. 12 Wks G 2 4 2 A H E Advanced Intelligence Seminar* GS-14-15 Intrntl & Dom. Issues 2 Wks G 3 4 A E' H E Management Seminar* GS-13-15 Mgrs. & Supervisors 2 Wks M 3 6 A A A Prog. on Creative Management* Sr. Officer Develop Course* GS-13-15 Mgrs. for 1 Yr or More GS 51/2 Days C,M 6 6 H H A A . Leadership Seminar* -15 Managers Supergrades 12 Wks 51/ Da s G,M C M 2 2 2 E H 2 y , 2 H Appr ved For Release 2005/08/02 : CIA-RDP83T005 3R00040006 009-6 Value of Training (See Code) Type of Training Code A rove Rel 005/08/02 : Cl -RDP83T00573R000400060009-6 9 pp 4rue raining Co e G= General, Orientation M= Mandatory C= Communication & Interpersonal H= High T= Technical A= Average A= Administrative E= Elective Value of S= Supervisory R= As Required for Skill Training M= Management (,See Code) Orientation for New Em lo ees N Cl ic p y ew er als & Technicals 4 Days G 6 M M Introduction to CIA Shorthand Refresher New Professionals Stenos 2 Wks 10 Wks* G C 7 AH R M Secretarial Administration GS-06, GS-06 Secretaries 3 Days C,A S 4 H Office Management Seminar GS-08 & Up Secretaries 4 Days , C A S 2 H Effective Employee Early in Career 4 Days , , C 8 H H A Effective Written English Anyone Who Writes 2 Wks* C 21 R R R writing for CIA GS-07 & Up Report Writers 2 Wks* C 15 R R R Reading Improvement Anyone 3 Wks* C 4 R R R Proofreading Typists, Stenos, Etc. 4 Dys* C 6 H E E Briefing Techniques Course GS-07 & Up Briefers 1 Wk C 9 R R R Basic Safety & Health Course Equipment Operators, Etc. 5 Days G 4 E A E CIA Financial Systems Anyone Working w/Finance Data 3 Days G,A 4 R R R CIA Program & Budget Process GS-12 & Up 2 Days G,A 2 R R R Introduction to Micrographics Info Handlers & Sys Analysts 2 Days G,A 3 R R R DDA Trends & Highlights GS-08 & Up Every 5 Tears 4 Days G 4 E E E Records for Clerical Personnel Anyone Filing Records 1 Day G A 6 A A Records for the Manager Anyone Making Records 2 Days , G,A 4 E E R R Proj. Officer in Contract Cycle Current or Potential COTR's 1 Wk G A 4 R R Instructor Training Instructors 1 Wk , T 3 'R CIA Today & Tomorrow Anyone Every 5 Years 3 Days G 2 E E E Approved For Release 2005/08/02 : CIA-RDP83T00574R000400060909-6 Approved For'!!Ir C~1iA2dP"000060009-6 6 October 1981 Excerpts of ODP Div/Staff Reports for Week Ending 29 September 1981 Management Outstanding Advances. As of 30 September, 50 advances remained outstanding. None are delinquent. (AIUO) I STAT Security Violations. There were two reports of possible security violations on 29 September in the ODP Headquarters area. One was not charged to a CSS/ODP employee although it involved a CFC Fund card that was completed. The cards are stamped CONFIDENTIAL (when filled in). A security violation was charged in the other incident to two employees in SPD. Confidential information was left unsecured by the custodian of the document and was not detected by the secondary security check. (AIUO) STAT Processing MPS. We met with OC and Applications personnel to-review system integrity problems. Several actions are underway, including an end- to-end check from CDS, to get a handle on our problems. STAT TP/ED installed and tested a new switching device on the CAMS (VM backup) printer in on 23 September. This switch- ing device allows the CAMS printer to be used as a hardware backup STAT OD has received approval from OS for the installation of Secure Access Control System (SACS) terminal in the SAFE computer center. In addition, necessary modifications have been made to accommodate the addition of an "S" indicator to the badge. An authorized access list for indicators will be furnished to OS. STAT Applications Su ort to ODP. GRAPHICS STAT from ODP and from OGSR, traveled to Syracuse, N.Y. to meet with G.E. to discuss the Genigraphics to VM Inter- face. There was also some discussion on using the Genigraphics machine as one of the output devices for the Extendable Charting STAT O t. -- p Approved For Re4dlp, Ima -C*U#b T 3 400060009-6 Approved Fo%Release 2005/08/02 : CIA-RDP83T005 000400060009-6 Administrative The Director, OMS advises all employees that in case of medical STAT emergency, dial ext. and provide the following information: name and extension of caller, location, patient's name and badge number, problem and/or condition of patient. OMS will administer flu immunizations from 19-23 October. They will be given in the Headquarters building between the hours of 1300-1600 during this period in room 1D4061. STAT All employees are reminded that CFC Pledge Cards must be returned to their respective keypersons in order that they may be turned in to OP. If you have any questions, contact I I As of 22 September, ODP had 21 delinquent Performance Appraisal reports. They break down as follows: O/DD/P-l, CSS-3, OPSD-1, SPD-11, ED-4, and PROD-1. STAT STAT Approved For Release 2005/08/02 : CIA-RDP83T00573R000400060009-6 Approved FoPelease 2b05/087O2r CIA-F DP83T0057r9R000400060009-6 ODP 81-1333 8 October 1981 25X1 25X1 25X1 25X1 Support to DDA (U) Airline-Ticketing. A meeting was held on 30 September at the Center in McLean. Attending were AT A demonstration of the Apollo is e it apparent that the system did not perform all the work for the user, but that it did greatly reduce the workload for a knowledge- bout i on a able user and make it much easier to retrieve informat flights. Following the demonstration, discussions with computer operations personnel were held to answer questions on downtime, security, and terminal identification. (U) Support to office of Personnel (U) CAPER/OP (Case Processing System) A three ton air-conditioning system and humidifier were installed in room 533 Ames to alleviate the air handling problems in that room. Also, a power upgrade was completed to permit future installation of a power disconnect 25X1 switch. (U) 25X1 MEMORANDUM FOR: Deputy Director for Administration FROM: Bruce T. Johnson Director of Data Processing SUBJECT: ODP Report for Week Ending 7 October 1981 (U) Support to National Intelligence Emergency Planning Staff (NIEPS) (S) attended a meeting of the National , Intelligence Committee for Emergency Planning (NICEP) on 2 October. The meeting, chaired b Admiral Inman, heard reports by the various NICEP subcommittees. gave the data handling portion of the Communications and Data Handling Subcommittee report. (S) Support to Office of Development & Engineering (U) In response to a special request for support to a Meritorious Unit Citation for DDS&T ODP provided programming and SCRIPT MACRO SUPPORT for e r ation of 461 invitations to STAT 25X1 Approved For Release 2005/08/02 : CIA-RDP83 00573R000400060009-6 Approved For?Release 2005/b08'/021:-CiA-I:~DF5~3T005' R000400060009-6 25X1 DDS&T articipants. The Meritorious Unit Citation Award will e r by Admiral Inman on 14 October in the Auditorium. We extracted and converted personality data from OD&E VM data files and merged the extracted names into a standard memorandum. We met an OD&E-desired deadline of two days. (U) Tape Disposal (U) The Building Services Branch, Office of Logistics (BSB/OL), has agreed to incinerate ODP's magnetic tapes as a method of destruction. Currently, tapes that are no longer useable are degaussed and taken to the Fairfax County Landfill. BSB/OL will provide Operations Division with a prearranged weekly schedule for tape pickup and destruction. Operations Division procedures will be revised to reflect this new arrangement. (U) SAFE (U) On 5 October, the contractor responsible for developing the SAFE cryptographic key generator (KG-48) began the teaching of a five week course on the maintenance of this device. Attending the course are three Office of Communications technicians. A representative of the CSPO visited the contractor's facility for the initial session of the course. (U) /s/ Bruce T. Joh:lson 25X1 25X1 25X1 Approved For Release 2005/08/02CIA-RPP 3T00573R000400060009-6 5) Approved Fq.Release 2005/08/02 : CIA-RDP83T005ZJR000400060009-6 14 October 1981 Excerpts of ODP Div/Staff Reports for Week Ending 7 October 1981 Management Outstanding Advances. As of 7 October, there was $12,500 out- standing in 41 non-delinquent advances. (AIUO) I OS/ISSG is conducting the ISSG Information System Security Course this week. There are about 30 participants and in addition to Agency employees, there are personnel from Army, Navy, Air Force, FBI, and State. Operations Division, gave a briefing on the Ruffing Center and with assistance of provided STAT a tour of the Center. In a pilot program to provide ISSG personnel with detailed knowledge about the operation of a computer center, Operations Division, ODP, conducted an overview of the Operator's Training Course for a newly assigned employee of ISSG. The course included a description of the equipment and its function and included "hands- on" operation by the student. The student and the Chief, ISSG, were pleased with the program and have asked the DD/P/ODP to have the same course conducted for other ISSG employees. (AIUO) Processing The IBM 3276 unit for the STAR project has arrived. Initial installation and testing is proceeding. New sysgens were imple- mented on Comtens 1 and 2. These changed 4800 baud terminals back to 2400 baud. This was necessary to allow a full backup capability. Comtens 4, 5, and 9 were IPL'ed with a CNS fix. No problems were encountered. Fifty Delta Data terminals were delivered to the pending installation. A version of the VM/NBI software has been installed on VM for testing. This version provides conversion of NBI files for ETECS and allows unconverted NBI files to be sent to VM. In addition, Mag Effective 5 October, we plan to start testing the warm start capability of GIMS. Warm start will prevent the loss of user's output (to a printer or another user), after a system abend. Initially this will be tested on GIMDEV for 3 months. If no spillage nor other problems arise, we will migrate warm start to STAT STAT STAT Approved For Release 2005/08/02 : CIA-RDP83T00573R000400060009-6 Approved FgrRelease 2005/08/02 : CIA-RDP83T0054;R000400060009-6 Applications Support to OSO. The OSO Megatek Color Graphics Terminal was received and installed. Source code for the Wand 7200 support software was received and is being converted for use on the VM system. The computer-dependent routines in the package were written for a VAX machine, so they must be rewritten. Along with the Wand software, several sample programs were delivered which will be used to test the package when it is converted. STAT FETTLE. A review of the draft documentation and review standards for Applications continued with a third meeting of the Division Chiefs and Productivity Working Group on 5 October. The review has covered requirements and design documentation, and is now addressing manuals and test documentation. STAT Four representatives of the CSPO and 5 representatives of TRW are attending Cooperative Users of Burroughs Equipment (CUBE) conference in New Orleans on 5-8 October. CUBE is a group of Burroughs users who meet semi-annually to discuss common problems and unique uses of Burroughs hardware and software. Administrative STAT STAT Approved For Release 2005/08/02 : CIA-RDP83T00573R000400060009-6 Approved For .Release 2005/08/02 : CIA-RDP83T005 8000400060009-6 On 6 October attended a demonstration of OER's Information Stoarage and Retrieval System for Job Applicants. Upon completion of the demonstration, the determination was made to proceed with the implementation of a similar system for ODP/Personnel. This system will be utilized in maintaining pertinent information on applicants desiring employment within the office. As of 6 October, ODP employees had given or pledged $3,093.00 to the Combined Federal Campaign. We need an additional $7,565.00 to meet our goal of $10,658. The campaign closes on 30 October. Approved For Release 2005/08/02 : CIA-RDP83T00573R000400060009-6