EXCERPTS FROM ODP STAFF MEETING - 07 MAY 1982

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000400170006-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 11
• Document Creation Date: December 16, 2016
• Document Release Date: July 12, 2005
• Sequence Number: 6
• Publication Date: May 12, 1982
• Content Type: MIN

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Excerpts from ODP Staff Meeting - 07 May 1982
1. Admiral Inman will be leaving the Agency on 4 June.
Mr. McMahon's confirmation hearings have not been scheduled yet,
but he has been spending a lot of time on the Hill. (Hearings
were subsequently scheduled for 26 and 27 May.)
2. At a Comptroller's meeting held on 26 April, $450,000
for terminal maintenance, $200,000 for CAMS, and $500,000 for the
Credit Union Building move were released to ODP. The DDA has
ruled that we cannot afford a screen room in the basement of the
Credit Union Building. Alternative plans are being prepared.
The lease has been signed and interior construction work has
begun.
3. The DDA was briefed by NPIC on Xerox's support to
imagery analysis. It was reported that the DDI is to receive a
Xerox "Dolphin" terminal.
4. The DD/OL reported on the meeting held with a local
citizen group regarding the parking problem at 25X1
The group is complaining that commuter cars are blocking t eir
mail boxes and hindering mail delivery.
5. C/AS reported that thel landlord is
considering building another parking lot to house an extra 150
cars. The cost of parking for the Credit Union Building is now
included in the lease.
6. Commo reported that new memory was installed in the CDS
the weekend of 1 May. This has caused a network problem with
linking between CDS and DATEX that has built up queues.
7. On 5 May it was announced that Wang had been selected
as the contractor for the Agency's standard word processor. An
office in ODP's Engineering Division, staffed by four officers,
will be established to be the focal point for this new subset of
the office automation effort. A memorandum is to be sent to the
office directors from the DDA advising them of the selection and
giving them cost information. Delivery should start mid to late
June.
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8. The Audit of ODP has begun with as the 25X1
senior officer in charge. The auditors will spend most of their
time in Management Staff, Administrative Staff, and Applications.
The Audit should be completed by early July.
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9. The DDA has directed the collocation of the ODP and OTE
ADP-related training program in the Chamber of Commerce Building
using OTE classrooms. Discussions on the effects of existing
schedules have begun.
10. The month of May is open season for health insurance
and there has been some misunderstanding by personnel that there
will be increases in health costs because of this open season.
This is not true.
11. The first draft of the Records Control Schedule is
ready and will be sent to ODP managers. It is requested that the
draft be reviewed and any changes or additions be received by the
RMO within one week.
12. I Ireported that the 1D16-1A10 swap with
OSWR for 4C is off. The swap is too expensive and will take too
long to meet 4C IOC.
13. I lexpressed his appreciation to C/AS for
arranging accommodations for the SAFE conference held 27, 28 and
29 April at Skyland near Luray, Virginia.
14. Attached is a copy of ODP's weekly report to the DDA,
excerpts from the Division/Staff weekly reports, and the ODP
Personnel Report.
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Attachment:
As Stated
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ODP-82-621
06 May 1982
MEMORANDUM FOR: Deputy Director for Administration
FROM: Bruce T. Johnson
Director of Data Processing
SUBJECT: ODP Report for Week Ending 05 May 1982
SAFE
On 27, 28, and 29 April, members of the Consolidated SAFE
Project Office attended an off-site conference at Skyland Lodge
on.Skyline Drive near Luray, Virginia. The unclassified
conference was basically an organizational development
sensitivity session and was considered necessary and successful
to encourage teamwork for future activities.
are visiting TRW
on 4, 5, and 6 May in Torrance, California, to assess TRW's
activities in evaluating four alternatives for future direction
of the project.
Management
Federal Information Processing Standards (FIPS). Management
Staff provided comments to the CIA Office of General Counsel
(OGC) on a proposed amendment to the Brooks Act which would
transfer FIPS authority to the General Services Administration
from the Department of Commerce. Since it was difficult to
predict the effect of the proposed amendment (S.2306) on Agency
FIPS activities, we recommended that the Agency remain neutral or
adopt a position that would be designed to support our overall
legislative program. We specifically reminded OGC of our primary
legislative goal: CIA exemption from the Brooks Act. If this
goal is achieved, it appears that the proposed transfer of FIPS
authority would have a minimal effect on Agency ADP programs.
(U/AIUO)
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Applications
Support to OIS. TRIS (The Records Information System). A
meeting was held on Tuesday, 27 April 1982, to discuss the
Mission and Need Document for Project TRIS. The paper will be
produced in final form for approval by OIS and ODP. Two
questions were raised, one concerning OIS's authority to impose
registry standards and the other concernin he location of OIS
personnel during the development of TRIS. the
Chief, Records Management Division, will take action on resolving
these questions.
STAT
Bruce T. Johnson
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10 May 1982
Excerpts of ODP Div/Staff Reports for Week Ending 05 May 1982
Management
As of 5 May, $25,751 was outstanding in 48 advances to ODP
travelers. None were delinquent. (U/AIUO)
Processing
Several MPS datasets were erased by the STOR-CLEAN procedure
in the Special Center. The Duty Officer and CSS responded and
restored the datasets and recovered the system. SPD is trying to
figure out why STOR-CLEAN failed to process correctly. 1 -1
The new IBM 3081-2 (SY-D) Processor began running in the
test/production mode supporting the VMl production system on
Monday, 26 April. The IBM 3033-MP will be in the idle state to
provide a ready backup processor. Problems forced VM to the
backup system on Tuesday, 27 April. IBM installed several
microcode patches and returned VM to the 3081 during non prime
hours, Tuesday, 27 April. No further problems have been
encountered.
Hardware changes are planned by CEMB/ED to move the VM2
System Support from the IBM 370/168-3 to the IBM 3033-MP on
Saturday, 8 May.
Applications
Training During the Past Week. There were two one-day Delta
ts
d
Data 7260T Operator's courses
completing the course.
en
presented with 21 stu
Support to OS. AAMS/SARS (Automated Alarm Monitoring
System/Security Access. A meeting was held between
Office of Security (OS), and
Office of Data Processing, on 30 April to discuss problem areas
in the OS AAMS and SARS. A general overview was presented by
followed by a discussion of proposed resolution. It
was agreed that ODP should immediately modify AAMS MON/ON-OFF
procedures, and develop and install a facility procedure to
monitor/track equipment: within designated secured areas. It was
further agreed that SARS procedures monitoring visitor and badged
personnel access to Agency buildings be modified/upgraded to
include more rigid data validation. I
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Support to ODP. Applications Documentation Standards and
Work Flow. We completed major revisions in Applications
Documentation Standards. Copies of draft Standards are now
available for distribution to Applications personnel. We began
work on the Applications' work flow package. and
will be working with us in this effort. We
met with ADD/A to get this input.
Administrative
Arrivals and Departures: OD'd in
Applications B Division on 5 May 1982.
A 3 May Washington Post Federal Diary article concerning the
Health Insurance Open Season, which began 3 May, mentioned the
Washington Consumer's Checkbook Magazine Guide to Health
Insurance plans. The Guide is available for $2.95 plus 70 cents
postage and handling from: CHECKBOOK - Health Insurance, 1518 K.
Street N.W., Suite 406, Washington, D.C. 20005.
It is also on sale at some branches of the following:
Walden Book Stores
Crown Books
Trover Books
Dart Drug
Drug Fair
Peoples Drug
Safeway
STAT
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30 April 1982
Excerpts from ODP Div/Staff Reports for Week Ending 28 April 1982
Management
As of 28 April, there were 43 outstanding advances totaling
$23,546. One of these in the amount of $43 was delinquent.
STAT (AIUO)
STAT
STAT
STAT
In connection with B&F's RAMIS program, modified STAT
the segment factor in the data base, thereby speeding up the
report execution time from 15 minutes to 18 seconds. (AIUO)
FADPUG. I attended a general meeting of the Federal
ADP Users' Group (FADPUG) on 21 April. A panel consisting of
representatives from GAO, GSA, NBS, and OMB discussed the future
of the Federal Information Processing Standards (FIPS) program in
the current climate of constrained budgets. The FIPS program is
anticipating a budget reduction of over 50% and is currently in
the process of prioritizing the FIPS workload in order to
accommodate the reduced budget level. The OMB representative
stated that ADP standards had not been singled out, but is part of
the overall government reduction planned by the current
administration. Also discussed was an amendment to the Brooks
Bill now under consideration that would move the responsibility
for ADP standards from NBS to GSA. (AIUO)
Administrative
resigning from Operations Division as of 30
EOD'd in Operations Division on 26 April.
s in Management Staff/Security Office on
26 April.
The following note was passed to us by the Coordinator for
Student Trainee Program:
"With the coming of the summer season, the need arises
for short-term, affordable housing for our Student Trainees
and Graduate Fellows. This year the shortage of such housing
is especially acute, and as a result we are asking your
assistance in alleviating this severe problem.
"For your information, most of our new Student Trainees
EOD with us at either the GS-04 or GS-05 level, while our
Graduate Fellows EOD in the GS-07 - GS-09 range. Based on
their salaries, we believe the students will require housing
in the $150 to $225 per month range, depending of course upon
the location and various amenities available.
"As a member of a participating office employing these
students you are aware of the valuable contribution these
students make to the Agency. However, should housing become
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unaffordable or otherwise unavailable, we will find it
increasingly more difficult to attract these people.
Therefore, if there are individuals in your office who might
wish to provide accommodations for one or more of our
students, we would appreciate you calling us on 0 as soon
as possible so that we can match our students with the
accommodations. These students will be arriving in the area
as early as mid-May and be with us until mid-August. We
appreciate your cooperation in this matter."
Applications
ACIS (Automated Compensation and Information System). At the
second quarter DDA MBO session with the Office of Finance on
22 April, Mr. Fitzwater again expressed interest in our search for
existing software and methods. Mr. Fitzwater indicated that he
had reviewed our plan for researching government and industry
systems and was reassured. I
STAT
TAT
TAT
Processing
We have moved the Delta Data repair shop and the Delta Data
contractors, plus one ODP staffer, to the new ODP STAT
Test and Inspection area STAT
The Marcon Mechanical Asbestos Removal Company will begin
removing asbestos insulation from ducts and pipes in the ceiling
located in the back of the Ruffing Center on 26 April. The
asbestos removal meets all NIOSH/OSHA E.P.A. regulations and
Marcon will conduct environmental monitoring while working in the
STAT area.
STAT
Processing switched VM1 operations to a 3081D processor on
23 April. Operations continued there through Monday. On Tuesday
VM1 returned to the 3033MP to resolve various hardware and
software problems found. These problems are expected to be
resolved this week, so that VMl should be permanently on the 3081D
by the weekend.
about 500 tapes a week being retired.
To improve the scratch tape situation in the Ruffing Center,
Output Services has undertaken the task of retiring some 5,000
tapes to an off-site storage facility. These tapes have not been
used in the last six months. This will be an ongoing process with
STAT
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ODP 82-586
29 April 1982
MEMORANDUM FOR: Deputy Director for Administration
FROM: Bruce T. Johnson
Director of Data Processing
SUBJECT: ODP Report for Week Ending 28 April 1982
Members of the Consolidated SAFE Project Office (CSPO) are
attending an off-site conference to discuss SAFE program issues.
The conference is being held 27-29 April at the Skyland Lodge on
STAT Skyline Drive.
ADSTAR
For the last two weeks the major activity has been centered on
the system's performance. The first test when all user stations
were manned caused the system to crash. As of 27 April all
functions were running at acceptable speeds except the camera
!STAT workstations.
Support to Office of Personnel
At the request of System Support Division, the Office of
Personnel (OP) has prioritized 42 outstanding Computer Request
Forms (Form 930) requesting modifications and enhancements to on-
going OP computer applications. Approximately 7,000 ODP man-hours
will be required to complete or close out the referenced requests.
STAT
Support to NPIC
ASAPS (Agency Standard Accountable Property System) We
completed installation of the ASAPS software on an NPIC minidisk.
After a two week familiarization period for NPIC users, we will
return to demonstrate the various reporting capabilities of the
system, and provide consultation on any problems that may have
STAT arisen.
Support to DDI
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Support to Secret Service
GRAPHICS (Graphics Support Group). presented a
TACK GRAPHICS demonstration to David Schenken of the Secret
Service. Mr. Schenken was quite pleased with the capabilities of
TACK GRAPHICS and its possible applications to Secret Service
STAT requirements.
Agency Standard Word Processor
The Agency Contract Review Board for the Standard Word
Processor procurement met and agreed to the recommendation for
offerors in the competitive range. We are still on schedule for
STAT - contract award.
Significant Events During the Coming Week
STAT CSPO managers and I DD/ODP, will be visiting the TRW
SAFE Develo ment Facility in Torrance, California, during the week
STAT of 3 May.
/s/ Bruce T. Johnson
Bruce T. Johnson
STAT
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