REDUCING DAILY OPERATING COSTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000600070013-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 12, 2016
• Document Release Date: November 20, 2001
• Sequence Number: 13
• Publication Date: October 18, 1977
• Content Type: MF

Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
ODP 2055-77
18DOT IM
UM FOR: Chief, Management and Assessment Staff, FDA
Clifford D. May, Jr..
Director of Data Processing
Reducing Daily Operating Costs
R 'E EUCE Memo to Deputy Directors and Heads of
Independent Offices from ADDA, dtd 14 September
1977, Same Subject (DDA 77-5079)
Attached is our report on Reducing Daily Operating
Costs for fiscal year 1977.
Clifford DT May,
Distribution:
Orig & 1 -r Addressee
1 - ODP Registry
2 - O/D/ODP
TL O/D/OD mlc/13Octoberl9l7
STATINTI
Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
 Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily Operating Costs
Report for FY 1977
Description of Activity
Change of Storage Media
from Tape to Disk
Changing from tape to disk for
the Human Resource System (HRS)
reduced elapsed processing time
by 91 hours (62%) per year,
Group I Group II Group III
Savings to Date Projected Annual One Time Savings
In FY 1977 Savings Beyond For FY 1977 Only
FY 1977
giving an annual savings of $864. $864 $864
Changing from tape to disk for
Payroll processing has reduced
the tape setups by 960, reduced
overtime by 104 hours per year,
and provided other processing
efficiencies giving an annual
savings of $2,490. $2,490 $2,490
Conversion of punch card
applications to other
processing media permitted the
release of the following rental
equipment:
4 EAM machines
14 keypunch machines
Eliminated purchase of data
processing cards.
Eliminated need for card storage
cabinets.
$1,376
$5,502
$5,134
$28,560
$850
$1,920
$3,325
Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
 Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily Operating Costs
Report for FY 1977
Description of Activity
Improvement in Computer Processing
for OTS
The TISIPS computer system
was modified which effected an
estimated 31% savings in data
entry processing. This will
yield an estimated annual
savings of $6,048.
The THRUSH system was modified
which effected an estimated 2%
savings in computer elapsed
processing time. This will
yield an estimated annual
savings of $100.
Improvement in Computer Processing
for OGCR
Group I Group II Group III
Savings to Date Projected Annual One Time Savings
In FY 1977 Savings Beyond For FY 1977 Only
FY 1977
$6,048
$6,048
$50
$100
The configuration of World Data Bank
II data sets was modifed which
effected an estimated 85% reduction
in computer elapsed processing time.
This will yield an estimated annual
savings of $38,976. $38,976 $38,976
Approved For Release 2002/01/08 : CIA-RDP83T00573-R000600070013-8
 Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily Operating Costs
Report for FY 1977
Group I
Savings to Date
In FY 1977
Description of Activity
The DATMAP I system was modifed
which effected a reduction of four
days per month for data entry
processing. This will yield an
estimated annual savings of $1,632.
Computer Applications
A combination of retrieval and
information systems for OER,
OGCR, OC, OTS, NPIC and OWI
were discontinued.
Improvement in Extract Time
for Data for Office of
Personnel
The GIMS extract from PERSIGN I
was modified to do separate extracts
on files rather than linking multiple
files together. The smaller, faster
extracts are more reliable and pro-
vide a monthly savings (since July
1977) of $1,500.00 and an annual
savings thereafter of $18,000.00.
Improved Update Program for OMS
The clinical update program was
modified for more efficent processing.
This 80% reduction in CPU time will
save approximately $900 per year.
Group II Group III
Projected Annual One Time Savings
Savings Beyond For FY 1977 Only
FY 1977
$816
$1,632
$53,943
$75,886
$4,500 $18,000
$600 $900
Approved For Release 2002/01/08 : CIA-RDP83T0057aR0006D0070013-8
 Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily Operating Costs
Report for FY 1977
Group I
Savings to Date
In FY 1977
Description of Activity
Improved Documentation Procedure
For Generalized Information
Management System (GIMS) Files
A new computer program was
developed which eliminates
a significant amount of the
clerical and analytical effort
required to document GIMS files.
Savings are accrued from reduced
clerical effort, improved
communication and increased
programmer/analyst productivity.
Reduction in Disk Space Require-
ments for CENBAD Disk Test Data
Base
Reduction in disk space require-
ments for Central Badge test data
base allowed the release of 1 1/2
disk packs that had been allocated
to CENBAD.
Modification of General Accounting
System (GAS) Program
Modification to the Job Control
Language for GAS computer programs
reduced elapsed time for the
preparation of month-end General
Ledger reporting by 50%.
$3,300
$4,320
Group II Group III
Projected Annual One Time Savings
Savings Beyond For FY 1977 Only
FY 1977
$5,000
$500
$9,720
Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
 Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily Operating Costs
Report for FY 1977
Group I
Group II
Group III
Savings to Date
Projected Annual
One Time Savings
In FY 1977 Savings Beyond
For FY-1977 Only
Description of Activity
FY 1977
Discontinued Computer Applications
A combination of eight retrieval
and information systems for OER,
OF, OGCR, OC and OW'I were discontinued.
- $43,887
$65,830
Totals
$167,654
$261,928
$3,325
Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
 UICLASSI FI ED
MPPIUM10 F-01 15-0
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Reducing Daily Operating Costs
FROMActing Deputy Director for
Ad
i
i
EXTENSION
NO. DDA 77-5079
_S7AIQT~J
m
n
stration
ATE
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
i. Director of Data
Processing
Please forward your copy of
the report to M&AS/DDA no
2?
69
later than 31 Oct 77.
3. D.hz .e _
4.
5.
6.
a7zz-
7.
8.
9.
10.
11.
12.
13.
14.
15.
FORM 610 USE EDITIONS e easQ-~o0 fflE IAL USE ONLY NCLASSIFIED
ILJI LJ
INT T.ERNAL
ONLY F-1 CONF"`ENTIAL ^ SECRET
IR
 Approved Fo lease 2002/01/08: CIA-RDP83T00573M00600 79AVf
14 SEP 1977
MEMORANDUM FOR: Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science & Technology
General Counsel
Legislative Counsel
Inspector General
Comptroller
Director, Equal Employment Opportunity
Administrative Officer, DCI
FROM: Michael J. Malanick
Acting Deputy Director for Administration
SUBJECT: Reducing Daily Operating Costs
REFERENCE: Memo dated 19 November 1976 to Deputy
Directors and Heads of Independent Offices
from DDA, Same Subject (DDA 76-5788)
The semiannual report on the Agency program for
fighting inflation and reducing daily operating costs is
scheduled for submission to the Director in November 1977.
This report, covering the last 6 months of FY 1977 -- 1 April
through 30 September 1977 --- should be submitted in accord-
ance with instructions in the referent memorandum. Please
forward your report to the Management and Assessment Staff,
DDA, no later than 31 October 1977.
STATINTL
Attachment:
Reference
Approved For Relga5e 2002/01/08 f CIA7-RDP83T00&73F000600070013-8
 MEMORANDUM FOR: Deputy -Director for Intelligence
Approved ForQelease 2002/01/08 : CIA-RDP83T0057Wb00600070013-8
DDA 76-5788
Administrative Officer, DCI
Deputy Director for Operations
Deputy Director for Science F Technology
General Counsel
Legislative Counsel
Inspector General
Comptroller
Director, Equal Employment Opportunity
FROM John F. Blake
Deputy Director for Administration
SUBJECT
Reducing Daily Operating Costs
Memo dated 28 February 1975 to Deputy
Directors and Heads of Independent
Offices from DCI, Subject: Fighting
Inflation and Reducing Daily Operating
Costs
1. It is the desire of the Director of Central
Intelligence to continue with the program initiated in the
referent. The first semi-annual reporting period for Fis-
cal Year 1977 ends 31 March 1977. The consolidated report
is due in the Director's office in May. Your report should
be received by Management and Assessment Staff, DDA by
15 April 1977.
actual dollar savings quantified in the following categories:
2. Measures taken to effect a reduction in operating
costs or to combat inflation should be described and the
Group I . Savings to date for the current fiscal,
year.
Group II : Annual'savings projected in future
fiscal years.
Group III: One-time savings for the current or
future fiscal years (This group
should not include savings reported
in Group I or Si.)
Approved For Release 2002/01/08: CIA-ROP$~T0073yR0006000700138
} _ ,
 =SUBJECTA:ppr 1P6Iegs-iei 2i1M84 ti" 83'(~6057 00600070013-8
3. The attached page, extracted from a previous re-
porting, is suggested as a convenient format for presenting
the requested information.
4. Savings reported should be those growing out of
measures which were instituted during Fiscal Year 1977. Sav-
ings reported in the Fiscal Year 1976 report should be ex-
cluded, unless they are a recurrence of a Group III item or
result from an activity which impacts on previously reported _
savings.. STATINTL
Attachment:
Extract from Previous Report As Stated
Distribution:
1 - Each Addressee w/att.
I - !!JM MR-ONO w/att.
I - l!fA Suhi ect Watt.
1 STl~ ~I-ror ti att.
_--22- I)DI /J?.!/S w/a ?f tt.
STATINTL DriA/'LA sh/ (19 `,ove;fiber 1076)
STATOTHR M 0
Approved ForWeleas 2002/01/0$ :?CI'A-RDP83T005J'31 A00600070013-8
 Approved For 192~0 08 :AcIlF~8Ta~5 8W400600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily'Operating Costs
Report for FY 1976
Description of Activity
Consolidation of Production
Division Software
Group I
Savings to Date
In FY 1976
Consolidating computer utility pro-
grams and subroutines to one disk
file will save 120 man haurs this
fiscal year and 240 man hours in
future years, 2,000 4,000
Improved Report Program for OMS
A computer report program was
modified for more efficient pro-
cessing and it is estimated that
this will save $5,000. per year.
Implementation of Program Library
Software
A software package for maintaining
a library of computer programs will
reduce magnetic disk and tape stor-
requirements grid require less man-
Group
II
Group III
Projected
Annual
One Time Savins
Savings
Beyond
for FY 1976 on:
FY
1976
-^
5,000
1,000 5,040
e x '
Approved For r" 21b1l' 18 C AY R PB?3 7
3p6000700?3-8
 Gl 1
elease 2002/01/08 : CIA-RDP83T00573R000600070013-8.
14 SEP 1977
MEMORANDUM-FOR: Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science ~ Technology
General Counsel
Legislative Counsel
Inspector General
Comptroller
Director, Equal Employment Opportunity
Administrative Officer, DCI
FROM: Michael J. Malanick
Acting Deputy Director for Administration
SUBJECT: Reducing Daily Operating Costs
REFERENCE: Memo dated 19 November 1976 to Deputy
Directors and Heads of Independent Offices
from DDA, Same Subject (DDA 76-5788)
The semiannual report on the Agency program for
fighting inflation and reducing daily operating costs is
scheduled for submission to the Director in November 1977.
This report, covering the last 6 months of FY 1977 -- 1 April
through 30 September 1977 -- should be submitted in accord-
ance with instructions in the referent memorandum. Please
forward your report to the Management and Assessment Staff,
DDA, no later than 31. October 1977. STATINTL
Michael P. MIalanick
Attachment:
Reference
Approved For Release 2002/O1/08 f: -CIA-RbP83T0C57' 3 000600070013-8
1 . ~?__.. --_J
 Approved For re lease 2002/01/08 : CIA-RDP83T0057 RM
0akh;:?
MEMORANDU?MM FOR: Deputy-Director for Intelligence
Deputy Director for Operations
Deputy Director for Science F Technology
General Counsel
'Legislative Counsel
Inspector General
Comptroller
Director, Equal Employment Opportunity
Administrative Officer, DCI
.John F. Blake
Deputy Director for Administration
SUBJECT . Reducing Daily Operating Costs
REFERENCE Memo dated 28 February 1975 to Deputy
Directors and Heads of Independent
Offices from DCI, Subject: Fighting
Inflation and Reducing Daily Operating
Costs
1. It is the desire of the Director of Central
Intelligence to continue with the program initiated in the
referent. The first semi-annual reporting period for Fis-
cal Year 1977 ends 31 March .1977. The consolidated report
is due in the Director's office in May. Your report should
be received by Management and Assessment. Staff, DDA by
15 April 1977.
2. Measures taken to effect a reduction in operating
costs or to combat inflation should be described and the.
actual dollar savings quantified in-the following categories:
Savings to date for the current fiscal
year.
Annual' savings projected in future
fiscal years.
One-time savings for the current or
future fiscal years (This group
should not include savings reported
in ;roues I nr :CI.)
Approved Fpr Release. 2002/01/08.: CIA-RDP83T0O573R000600070O13-8
 -SUBJECT: Reduci Daily Operating Costs
Approved For Release 2002/01/08 : CIA-RDP83T00573R000600070013-8
3. The attached page, extracted from a previous re-
porting, is suggested as a convenient format for presenting
the requested information.
4. Savings reported should be those growing out of
measures which were instituted during Fiscal Year 1977. Sav-
ings reported in the Fiscal Year 1976 report should be ex-
cluded, unless they are a recurrence of a Group III item or
result from an activity. which impacts on previously reported .
savings. STATINTL
Attachment:
Extract from Previous Report As Stated
Distribution:.
I - Each Addressee w/att.
l - 1!..T:'_ MR-ONO w/att.
~. - )i',A Subject w/att.
1 e'~1s 5:~:3'ono tti/at;.
STATINTL w/att.
STATOTHR rJAf'A S:~sh/~ (1?'.'j t,ove-lber 1076)
Approved Fo~.Fde1eaae*2002/61/08 J CIA-RDP83T0b573,R 00600070013-8
 ~y i?1 rei ~ 011
Approved For-lltbi"s~"iab /d1/b8 E61A
DP8 7 0 7~ 1 000600070013-8
OFFICE OF DATA PROCESSING
Fighting Inflation and Reducing Daily Operating Costs
Report for FY 1976
Description of Activity .
Group I Group Ii Group IIT
Savings to Date Projected Annual One Time Savinc
In FY 1976 Savings Beyond for FY 1976 On]
FY 1976 ?--~
Consolidation of Production
Division Software
Consolidating computer utility pro-
grams and subroutines to one disk
file will save 120 man hours this
=iscal year and 240 man hours in
future years. 2,000 4,000
Improved Report Program for OMS
A computer report program was
modified for more efficient pro-
cessing and it is estimated that
this will save $5,000 per year,
Implementation of Program Library
Software `
5,000
A software package for maintaining
a library of computer programs will ,..
reduce magnetic disk and tape stor-
requirements and require less man
power. - 1,000 5,000
Approved For 2e1? , 002 O J08 : CIA-E DP83TgO5 0100600070013-8