LIST OF OFFICE OF THE COMPTROLLER 'TEMPORARY FILES' OF APPARENT HISTORICAL VALUE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00161R000100050027-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 12, 2016
• Document Release Date: December 17, 2001
• Sequence Number: 27
• Publication Date: November 14, 1956
• Content Type: LIST

Approved For Release 2002/01/SEORE-FDP84-00161R000100050027-6
List of Office of the Comptro13.er "Temporary Files" of Apparent
?11rEc7rica1 Value
low refer to RM Staff's "Records Control Schedule*"
25X1A of 114 Nov. 1956 and comments are based on RM's description of
es
25
1A
iA
1A
flff1c of the roller
as of 31L Nov. 1956)
25X1A
Office Comptroller Records Inventory Schedule 25X1A
9. "Weekly Activity and Production Reports,* July ]9-Dec. 1955.
1 ft. Reports submitted by each Division and Staff. Used for personnel
and management purposes. Filed by type of report and chrcnos Destroy
after 5 years.
17. ',Summary Table of Organization Analyses Ledger," FY 51.554 .1 ft.
Randposted summary of Tio changes by fiscal year and organization
component. Destroyed when no longer used.
26. "Regulation Case Files," 1953-1956. 5 ft. Proposed regulations,
and correspondence pertaining to comments and concurrences. Destroy 6
months to 2 years- after issuance of regulation.
27. "Procedure Case Files,* 1953-1956. 1.5 ft.
No. 26, above.
ors
as in
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Approved For,Release 20M . CIA-RDP84-00161B000100050027-6
List of Office of Security "Temporary Files" of Apparent Historical
Value
rs below refer to RM Staff's *Records Control. Schedule,"
25X1 A of 24 June 1954 and comments are based on RM's description of
the files.
25X1A
25X1A
Office of Security
Cfteffield Edwards, as of 24 June 1954)
3. "Convenience File (Reading)," no dates. 0.2 feet. Filed chrono.
Tempo. Destroy when 1 year old.
(The Administrative Staff files include such subjects as% revolving funds,
confidential accounting file on deep covert expenditures, field office file, etc.
Security Control Staff
33. "Convenience File (Reading)," 1948-1954. .2 ft. Filed chrono.
Tempo. Destroy when 1 year old. Cut off each year; destroy 1 year there-
after. (Not destroyed at tine that schedule was eigned off.)
(This Staff has files on: liaison contacts ffndividuals cleared for contacts
with the Agenc7, case control file)
Inspection Division
42. "Convenience File (Reading)," 1950-1954, 0.6 foot. Tempo. Destroy
when 1 year old.
Security Division
48. "Convenience File (Reading)pn 1947-1954. 6.6 linear ft. Tempo.
Destroy when 1 year old.
Physical Security Branch
5 "Branch Subject Files," 1947-1954. 26.5 linear ft. Material per-
taining to safeguarding classified information and material from loss or
compromise; safeguarding Agency installations; security control of visitors;
issue and use of identification badges; and operation of a guard organization.
Filed alphabetically by subject. Tempo. 1-3 formula.
Personnel Security Branch
74. "Branch Subject Files," 1945-1954, 14.6 linear ft. Papers on
issuing security clearances, including the determination of the scope of overt
security investigations, and appraisal of the resultant
investigative reports. Filed alphabetically by subject. Tempo. 1-3 formula.
(Security case: files. Disposal not authorized. The main file consists of
1584.1 linear ft. zeOzmiTu
and,the Inne 113AL
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Special Security Division
Support Branch
934Bra1ICb.S-ub.act.e1953.95i.4O.5*Fillinearfeet.Paers on
development and other:
activities. Piled: alphabetically by subject. Tempo. 1-3.
Operations Branch
95. "Branch Subject File," 1949-1954. 5.0 linear ft. Papers on
personnel security investigations, covert personnel security guidance. Tempo.
Destroy when 3 years old.
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List of Medical Staff "Temporary Files" of Apparent Historical Value
Note: Numbers below refer to RM Staff's "Records Control Schedule," 25X1A
of 17 August 1956 and comments are based on RM's description of the
Medical Staff
Administrative Support Division
S. "Division Subject Files," 1955-1956. 4.4 cubic feet. Records
collected for administrative and planning purposes. Memos, studies, reports,
and other documents pertaining to recruitment, rotation and termination of
medical personnel, space, security, career service, minutes of meetings.
Files according to Agency File Manual. Tempo. Destroy after 3 years.
Supply Branch
13. "Branch Subject File," 1954-1956 2.0 feet. Papers pertaining
to requisitions, forecasts of medical supplies, copies of contracts, security
reports of field trips, property tura in reports. Filed according to Agency
File Manual. Tempo. Destroy after 3 years.
Technical Services Division
32. "Division Subject Files," 1952-1956. 2.3 cubic feet. Papers: on
preventive health program, conducting pthysical examinations, rendering
emergency treatment, and developing standards for evaluation of physical
fitness reports and to maintain a program of consultative services. Filed
according to Agency File Manual. Tempo. Destroy after 5 years.
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List of Logistics "Temporary Files" of Apparent Historical Value
Note; Numbers below refer to RM Staff's "Records Control Schedule,"
11111111110f 18 Dec.1956 and comments are based on RM's description
of the files.
Office of Logistics
(James A. Garrison, Director of L., as of 20 Dec. 1956)
Administrative Staff
74. "Planning Staff Subject File," 1953-1957. 6.4 cubic feet. Papers
re providing logistical annexes to operational elements; logistical planning;
conducting continuing coordination with operational elements of the Agency to
furnish advice and assistance on logistical matters liaison with Department of
Defense and other government agencies. Mem % letters, reports, charts, and
forms. Prior to 1953 each action was assigned a numerical project number for
filing and cross referencing. Filed according to Agency File Manual. Temporary.
Cut off each year; retain in current file one year; transfer to Records Center,
destroy 5 years thereafter.
Printing Services Division
2. "Subject Correspondence Files,* 2953-1956. 2.0 cubic feet. Memos:,
letters, reports, studies, charts, and various forms used in administering the
personnel and operations of the Division. Filed according to Agency Subject
File Manual. Temporary. Destroy after 5 years.
Procurement Division
1. "Subject File," 1953-1956. 3.8. Temporary. Destroy after 5 years.
U. "Convenience File., Fr 1956 Filed chrono. Temporary. 0.1 Cu. ft.
Destroy after one year.
Real Estate and Construction Division
Construction Engineering, Acquisition & Utilities Engineering Branches
1. "Subject," 1952-195$. 2.0 Cu' ft. Papers on design and construction
of Agency owned property and facilities; installation of utilities; acquisition
of real estate; space planning procurement; and building maintenance and service.
Memos, letters, reports, travel documents, minutes, etc. Filed according to
Agency subject filing system. Temporary. Destroy after 5. years.
2* "Chronological File," 1953-1956. 1.0 foot. Used as cross reference
when the name of place or project cannot be used in telephone conversation.
Chrono. by PI1 Temporary. Destroy after 3 years.
12 "Subject Files," 1952-1956. 0.8 cubic foot. Contains memos, letters,
procedures, directives* etc. Filed by subject. Temporary. Destroy after
5 years. Cut-off every 2 years.
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Spaces Maintenance and Facilities Branch
14. "Subject Files," 1952.4956. 3.6 cubic feet. Memos, letterss reports,.
scheduless pwoceduress OSA documents assigning space to the Agency, etc.. Filed
by Agency subject filtng system for IT 54 and 55. Temporary.. Destroy after
5 years. Cut-off at end, of Fr; retain 1 year and retire to Records Center.
Supply Division
sins files on such s liatigal
is ution records, stock identification records,
+ g
1. "Subject Files," no dates. 5.0 cubic feet. Temporary. Destroy
after 5 years. Cut-off each cal. year; retain 1 year and retire to Records Center.
25X1A
19. "Correspondence Files," nolldatee. 2.5 cubic feet. Filed by subjects
selected by the Branch. Temporary. Cut off at end cal. year; retain I year,
retire to Records Center and destroy 2 years thereafter.
45. "Branch Correspondence," no dates. 0.0 cubic foot. Temporary.
242 formula*
IIS/IIC- 1_3
Supply Operations Branch
49. "Subject Files," no dates. 5.0 cubic feet. Temporary. 1,..5 formula.
Transportation Division
Planning and Control Staff
2. "Subject Files," 1953-1956. 2.0 cubic feet. Temporary. 1-3 formula.
Notes by 11141
- 2 - 7 Aug. 1958
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ecurity Division
s on
d ot
eV?.
153
Operations Branch
nramich Subject File," 1949-1954. 5.0 linear ft. Papers on
sec7sTiV investigations, covert personnel security guidance. Tempo.
n 3 years old
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List of Medical Staff "Temporary Files" of Apparent Historical Value
Notes Numbers below refer to RN Staff's "Records Control Schedule," No. 35-56
of 17 August 1956 and comments are based on EM'S description of the. files.
Medical Staff
Administrative Support Division
5. "Division Subject Files," 1955-1956. 4.4 cubic feet. Records
collected for administrative and planning purposes. &woes studies, reports,
and other documents pertaining to recruitment, rotation andtermination of
medical personnel, space, security, career service, minutes of meetings.
Files according to Agency File Manuel. Tempo. Destroy after 3 years.
Supply Branch
13. "Branch Subject File," 1954-1956. 2.0 feet. Papers pertaining
to requisitions, forecasts of medical supplies, copies of contracts, security
reports of field tripe, property turn in reports. Filed according to Agency
File Manual Tempo. Destroy after 3 years*
Technical Services Division
32. "Division Subject Mee," 1952-1956. 2.3 cubic feet. Papers on
preventive health program, conducting physical examinations, rendering
emergency treatment, and developing standards for evaluation of physical
fitness reports and to maintain a program of consultative services. Filed
according to Agency File Manual. Tempo. Destroy after 5 years*
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Aug. 1958
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SITE
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List of Logistics "Temporary Mee" of Apparent Historical Value
Note: Numbers below refer to RH: Staff's "Records Control Schedule,"
of 18 Dec 1956 and comments are based on RMIs description
of the files.
Office of Logistics
(James A. Garrison, Director of L., as of 20 Dec. 19
Administrative Staff
74. "Planning Staff Subject File," 1953?1957. 6.4 cubic feet. Papers
re providing logistical annexes to operational elements; logistical planning;
conducting continuing coordination with operational elements of the Agency to
furnish advice and assistance on logistical matters liaison with Department of
Defense and other government agencies. Menai letters, report*, charts, and
forms. Prior to 1953 each action was assigned a numerical project number- for
filing and cross referencing. Filed according to Agency File Manual. Temporary
Cut off each year; retain in current file one year; transfer to Records Center,
destroy 5 years thereafter.
Printing Services Division
2. "Subject Correspondence Files," 1953-1956. 2.0 cubic feet. Memos,
letters, reports, studies, charts, and various forms used in administering the
personnel and operations; of the Division. Filed according to Agency Subject
Pile Manual. Temporary. Deptroy after 5 years.
Procurement Division
1. "Subject File," 1953-1956. 3.8. Temporary. Destroy after 5 years.
U. "Convenience File," rf 19564 Filed chrono. Temporary. 0.1 cu. ft
Destroy after one year.
Real Estate and Construction Division
Construction Engineering, Acquisition & Utilities Engineering Branches
1. "Subject," 1952-1954. 2.0 Cu. ft. Papers on design and construction
of Agency owned property and facilities; installation of utilities; acquisition
of real estate; space planning procurement; and building maintenance and service*
Memos, letters, reports, travel documents, minutes, etc. Filed according to
Agency subject filing system. Temporary. Destroy after 5 years.
2. "Chronological File," 1953-1956. 1.0 foot. Used as cross reference
when the nano of place or project cannot be used in telephone conversation.
Chrono. by PT. Temporary. Destroy after 3 years.
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Space, Maintenance and Facilities Branch
14. "Subject Files " 1952-1956. 3.6 cubic feet. Memos, letters, reports,
schedules, procedures, GAA documents assigning spate to the Agency,. etc. Filed
by Agency subject filing system for IT 54 and 55. Temporary. Destroy after
5 years. Cut-off at end of IT; retain 1 year and retire to Records Center.
Supply Division
.(This diviein maintains files on such subjecte ear catla entory-lietiflesPDX1
property tranatinn registers, distribution-records, stock identification records,
"Subject Files," no dates. 5.0 cubic feet. Temporary. Destroy
ars Gut-off each cal. year; retain 1 year and retire to Records Center.
25X1
19. *correspondence Files,' no dates. 2.5 cubic feet. Filed by subjects
selected by the Branch. Temporary. Cut off at end cal. year; retain I year,
retire to Records Center and destroy 2 years: thereafter.
45. 'Branch Correspondence, no dates. 0.0 cubic foot Temporary.
2.2 formula.
49.
Supply Operations Branch
Files," no dates. 5.0 cubic feet, Temporary. 14 formula.
Transportation Division
Planning and Control Staff
'Subject Files,' 1953..1956. 2.0 cubic feet. Temporary. 1-3 formula
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List of General Counsel *Temporary Files" of Apparent Historical Value
Office of the General Counsel
25X1A Admin. Officer as of 24 Sept. 1957)
4. "Convenience File (Reading)," 1954 to date. 1.8 cubic feet. Tempo.
but disposal not authorized at this time. Filed chrono ?
16. "Convenience, File," 1951 to date. 3.0 cubic feet. Tempo. but
disposal not authorized. Cut off at end of each year; transfer to Records
Center when 3 years old.
ra a
251A
HS/HC-
refer to RM Staff's "Records Control
of 24 Sept. 1957 and comments are based on BlIgs
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