FEDERAL ENERGY EFFICIENCY AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000100180004-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 9, 2016
• Document Release Date: August 21, 2001
• Sequence Number: 4
• Publication Date: July 1, 1980
• Content Type: MF

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MEMMRANDIM FOR: Director of Logistics
FROM Harry E. Fitzwater
Director of Personnel Policy, Planning, and Management
SUBJECT : Federal Energy Efficiency Awards
REFERENCE : Memo from Dept. of Energy, same subject, dated
June 13, 1980 (copy attached)
Referent requests Agency Heads submit nominations for Energy
Efficiency Awards to the Department of Energy by 10 July 1980.
Referent also provides detailed information on awards criteria
and submission procedures. In view of the short deadline and the
fact that this particular submission specifically concerns trans-
portation energy efficiency, I am forwarding this information
directly to you rat'her.than using our usual method of Agency-wide
distribution. Please give me any nominations you feel are deserving
of this award no later than 7 July 1980. In addition, if you mow of
any transportation energy efficiency accomplishments outside the
Office of Logistics, I would appreciate your advising me of them.
Etzwat_
Harry E. Fitzwater
Attachment
As stated
Distribution:
Orig - Addressee
1 - D/PersPPEM
C/BSD
1 - DD/SP
jsm (27 June 1980) BSD
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OFFICE OF PERSONNEL MANAGEMENT
Incentive Awards Branch
Washington, D.C. 20415
JUN 2 3 1980
No. SPECIAL SUPPLEMENT TO NOTES 1980
Thus 4uppeement is distributed to headquah te, o j6,Lce4 on,Qy.
P.tease citcweate to o.theius in yours ohgan.Lza Lon who have
incentive awarits pnogxam nespovu6 bZ&:t,Les.
ITEM # 1 - Fedenae. Eneltgy EjLcLency Awandis
Attached is a copy of a memorandum from Under Secretary Bateman, Department
of Energy, to Heads of Federal Departments and Agencies requesting nominations
for Energy Efficiency Awards to be submitted by July 10, 1980. In view of
the short deadline, you may wish to select nominees by reviewing cases at
Headquarters and field levels that have received incentive awards for energy-
related contributions during the time frame mentioned in the announcement.
We also suggest that you coordinate the nomination process with the individual
in your agency responsible for energy conservation. If you have questions,
please contact: Jeffrey W. Wisoff, Phone [phone].
Attachment
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Department of Energy
l ashington, D.C. 20585
June 13, 1980
MEMORAN X}1 FOR: Heads of all Federal Departments and Agencies
SUBJECT: Federal Energy Efficiency Awards
As indicated in the letter of May 21, 1980, from Mr. R. G. Freenan, III, the
Vice Chairman of the "656" Qcxnnittee, the White House has established goals
for greater national productivity through the more efficient use of energy
by both citizens and all levels of their Government. One of the Primary areas
gf kern is the transportation sector.
We recognize that scene agencies have made significant progress during this
last quarter in meeting autanotive fuel goals established in the President's
marorandum of April 10, 1979. Secretary Duncan has reported this to the
President. Appropriate recognition of both organizations and people now
is in order. You are in the best position to detezmine who are the real
performers. On the other hand, perhaps your agency just missed the 10
,cent goal, but, in fact, had a significant increase in mission. You
management chain may want to acknowledge the Herculean effort of
a particular unit, organization, installation, or facility within the agency
falling into this category. Please provide the Deft of Energy with your recamnendations for trans-
portation energy efficiency awards by July 10, 1980. Attached is a guide
for your use in selecting organizations and individuals you want to naninate
for awards. Please try to limit your organizational awards to five entities.
If you are unable to complete your nomination by Julv_10, 1980, please sub-
mit than as soon as possible. They will be considered for future award
ceremonies. Although this initial effort focuses on transportation, award
Programs for outstanding performance in other areas of energy efficiency are
being developed. In these areas we will be able to give you more time for
the selection and nomination process.
Additionally, I want to thank you for all your support in response to the
Vice Chairman's call for help in his letter of May 21, 1980.
I52you67have any questions, please do not hesitate "tact. Paul Bnnlby at
Worth Bateman
Under Secretary and
Chairman, "656" Cartinittee
Attachment
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TRANSPORTATION ENERGY EFFICIENCY AWARDS FOR THE FEDERAL SECTOR
The following areas of transportation energy efficiency are
the focus of this program:
o Improved performance, i.e., increased MPG and/or
reduced consumption of motor gasoline/diesel fuel,
o New ideas for techniques, devices, equipment, or
procedures,
o Effective training programs for drivers or mainten-
ance personnel, and
o Ridesharing/mass transit use.
There may be other associated areas in transportation energy
efficiency which merit recognition. The above should not be
considered all-inclusive.
II. PERIOD OF ELIGIBILITY
Generally, the period of eligibility for awards to be presented
in late July 1980, will coincide with the 5/10 percent energy
reduction program, directed by the President's April 10, 1979,
memorandum: April 1, 1979, to March 31, 1980. A person or
organization could have either performed exceptionally or
been recognized during this period for previous achievement.
Waivers will be considered for exceptionally meritorious
achievements which took place or were recognized outside the
one-year period. _
Subsequent awards will be given for ensuing periods and for
a broader area of energy conservation. Transportation activ-
ity nominations not received in time for this current effort
will be considered for future award ceremonies.
III. SELECTION CRITERIA
A. Statistics alone are inadequate to justify recognition.
For instance, the following items may have influenced
motor vehicle fuel consumption savings, but have little
to do with individual efforts:
o Weather,
o Previous energy efficiency (e.g., those individ-
uals and organizations who took early measures
to ensure energy efficiency find it difficult to
achieve high percentage gains in later years,
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o Programmed replacement of old inefficient
vehicles with new high MPG vehicles, and
o Change of an organization's mission or responsi-
bilities.
Further, it is most difficult to compare achievements in
one organization with another which has a different mission.
Therefore, there will be no specific selection criteria.
Since public perception of significant achievement is of
primary importance, however, for awards associated with
automotive fuel savings (in contrast to new ideas, train-
ing programs, and ridesharing), the unit, organization,
installation, etc., at a minimum, must have achieved a 10
percent reduction of automotive fuel in the period April 1,
1979 - March 31, 1980, as compared with the previous year.
The entire Federal department or agency of the nominated
unit, however, need not have made the 10 percent goal.
B. Federal departments and agencies may establish selection
criteria which are appropriate for their mission.
IV. ELIGIBILITY - All civilian and military personnel and organi-
zations are eligible.
Awards will be granted in three categories:
1. Individuals who
o Were directly responsible for the conduct of a sig-
nificant transportation energy savings or program,
e.g., a trainer. Such effort may be in the per-
formance of duties or outside the.scope of job re-
sponsibility, e.g., dirvers who dramatically
improved MPG are eligible,
o Provided outstanding effective leadership in
support of established energy conservation measured
to a degree that significantly improved the trans-
portation energy conservation program, or
o Established or suggested new techniques, devices,
equipment, or modifications to existing procedure
which will/has improved energy efficiency.
2. organizations which
o Significantly improved transportation efficiency
by some appropriate measure such as reduced fuel
consumption or improved MPG,
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0 Significantly improved or maintained an excep-
tional level of ridesharing as measured by the
percentage of employees who commute by public
transportation, car, and van pooling, or
o Initiated, developed, and implemented a partic-
ularly effective driver training program.
3. Federal agencies/departments which
o Achieved the President's 10 percent gasoline
reduction goal, or
o Exceeded 30 percent ridesharing for the entire
agency, or
o Exceeded 50 percent in agency driver training.
V. DESCRIPTIONS OF AWARDS
A. Individuals
1. The President's Award. The highest level will be a
Presidential Award presented either by the President
in a White House ceremony of other senior Federal
official. This will be for the most impressive achieve-
ments and will be limited in number.
2. The President's Energy Efficiency Council Award. The
next lower level will be for significant achievements,
but not of the calibre meriting the President's per-
sonal recognition. These people will receive certifi-
cates, presented at either a regional or local ceremony.
3. Department Awards. For achievements not submitted to
the national level, Federal departments and agencies
are encouraged to present certificates or other
appropriate recognition.
B. Organizations
Emphasis is on organizations with fewer than 2,000 people.
1. The President's Award. Similar to the above, individ-
ual award with the organization head at the White House
ceremony. A "double E" (Energy Efficiency) flag will
be available for display by the receiving organization.
These awards are limited in number.
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2. The President's Energy Efficiency Council Award
and Departmental Awards similar to the descriptions
of individual awards. Organizations are encouraged
to issue certificates of appreciation for participa-
tion in successful group efforts.
C. Agencies will be recognized in a manner similar to A and B.
D. Contributions which result in tangible benefits, and
otherwise meet the criteria, may also be recognized by
cash.awards within the framework of the Federal Incentive
Awards Program.
E. Contributions and achievements should be made a part of
an-individual's official personnel record. An achieve-
ment which is critical job element in the regular senior
executive service review process, can also be recognized
in this program.
A. Initiator. Any civilian or military member may nominate
an individual or an organization for a transportation
energy efficiency award. The nomination should be made
to the person's immediate supervisor or the head of the
organization's next hierarchal level.
B. Nominations for awards should contain information in
sufficient detail to permit evaluation of the achievement
(e.g., motor gasoline usage figures reflecting a 15 percent
drop from previous year's consumption), and. will include
the following:
1. Name, grade, classification, organizational titie of
nominee(s) location, and a brief statement of offi-
cially assigned duties for individuals. For groups,
the name, grade, and title of the head of the organ-
ization nominated as well as the organization name,
location, and parent department or agency.
2. A description of the achievement (normally limited
to two pages) on which the nomination was based.
Reports, staff papers, or studies, however, may be
included.
3. Statement as to whether or not nominee(s) has/have
received any other award for this achievement.
4. A proposed unclassified summary of--the nomination,
75 to 100 words, highlighting the significance of
the achievement, suitable for use in the awards
presentation.
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C. Nominations may be processed N.thin a department or
agency by the Incentive Awards '.eview Board or its
equivalent in organizations wit-out this formal body.
Ad hoc panels consisting of qualified individuals in-
volved in transportation energy conservation. may be
used for evaluation of nominations. These individuals
also may be included in deliberations of,Incentive
Awards Boards if transportation energy efficiency
expertise is not represented. Heads of Federal agencies
or departments will forward the most deserving nomina-
tions to the President's Award for Energy Efficiency
Program for final screening.
D. Nominations to the President's Award for Energy Efficiency
Program are limited to 3/50,000 employees or fraction
thereof, aggregating both individual and organizational
submissions.
All nominations must be received no later than July 10, 1980,
by:
President's Award for Energy Efficiency Program
U.S. Department of Energy
Room 6A-087
Forrestal Building
1000 Independence Avenue, SW
Washington, DC 20585
IF YOU ARE UNABLE TO COMPLETE YOUR NOMINATIONS BY JULY 10,
1980, PLEASE SUBMIT THEM AS SOON AS POSSIBLE. THEY WILL BE
CONSIDERED FOR FUTURE AWARD CEREMONIES.
VIII.ANNOUNCEMENT OF PROGRAM
Announcement of this program will be by "656" Committee
memorandum to be printed subsequently in regular Federal
communications media.
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