PROCEDURE FOR NOMINATING AGENCY EMPLOYEES FOR PUBLIC SERVICE AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000300130001-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 19
• Document Creation Date: December 14, 2016
• Document Release Date: November 12, 2002
• Sequence Number: 1
• Publication Date: January 1, 1969
• Content Type: MF

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MEMORANDUM FOR: Deputy Director for Support
SUBJECT : Procedure for Nominating Agency Employees
for Public Service Awards
REFERENCE : DDS Memo for the File, Subject: Nominations
for Awards, dtd 8 January 1969
1. This memorandum suggests action on your part; this action
is suggested in paragraph 4.
2. You have asked us to organize a procedure relating to the
nomination of Agency employees for the several Public Service Awards
which would produce the best possible presentation.
3. Several years ago we developed a system whereby each
Deputy Director and the Executive Director-Comptroller is asked to
nominate candidates for all of the Public Service Awards at one time.
Transmitted with our call for nominations has been a pamphlet which
summarizes the type of award and related information. This practice
should continue since it has avoided the last minute rush in obtaining
the necessary reviews leading to the nomination of candidates and the
eventual selection by the Director of the nominee.
4. Our recent experience in submitting the Agency's nominee
for the National Civil Service League Career Service Award suggests
a means to improve our presentation of nominating documents. Con-
sequently, we propose that a panel of Agency employees be constituted
from which the Office of Personnel can enlist support in the preparation
of nominating papers. They should have demonstrated writing talent
and be able to contribute to an imaginative and expressive description
of the nominee's background, experience, and talents. We envision a
panel of six to twelve; how many are actually asked to help would vary
from one award to another.
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SUBJECT: Procedure for Nominating Agency Employees for Public
Service Awards
5. Henceforth, we will attach to the nominating document
forwarded to the Director the names of the judges who will select the
winners, if this information is currently available. Whether or not
endorsements should be solicited from prominent Government officials
should be decided at the time the nomination is being submitted. A
follow up on the progress of the Agency's nominee through the review
and selection phases can be instituted although we will have to do this
in a delicate, non-pressure fashion.
6. If you approve the panel concept discussed in paragraph 4
above, I will identify a list of Agency employees who might serve in
this capacity and will submit those names to you for review.
7. I would be happy to discuss this with you before proceeding.
25X1A
Robert Wattle-s-
44
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SECRET
DD/S 69-0210
8 January 1969
E-X-T-R-A-C-T
"2. Nominations for Awards: In several discussions concerning the
procedure of the Agency in nominating its senior officers for public awards
such as the Flemming, Jump and National Civil Service League, it was
agreed that we should approach this in a more organized fashion. In order
for us to properly follow the procedure we should present our nominating
papers in the most expressive and dramatic way possible, avoiding the
bureaucratic approach. We should enlist endorsements from prominent
Government officials as may be appropriate after the nominations have
been sent to the awarding group. Additionally it would be of interest to
know the names of committees or judges who review the nominations and
select the winners and determine the timing that this action takes place.
I am asking the Office of Personnel to organize this procedure so that we
can more appropriately follow the award procedure. "
E-X-T-R-A-C-T
Distribution:
Orig - D/Pers
1 - DD/S Subject
1 - DD/S Chrono
SECRET
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MEMORANDUM FOR: Executive Director-Comptroller
THROUGH : Deputy Director for Support
SUBJECT : Nominations of Candidates for 1969-70
Public Service Awards
1. This memorandum submits the nominations of candidates for
this Agency's 1969-70 Public Service Awards program.
2. Each Directorate was solicited. by memorandum dated. 4 April
1969 to obtain nominations for the 1969-70 Public Service Awards pro-
gram. A copy of our memorandum requesting nominations and. descrip-
tive literature on the seven award's are attached..
3. Listed, below are the names of Agency candidates nominated, for
Public Service Awards. A Biographic Profile for each nominee is attached,.
Award.
Arthur S. Flemming
Award.
Federal Woman's
Award.
Office
Nominated.
by
OCS Directorate of
Science and
Technology
OCS Directorate of
Science and.
Technology
CRS Directorate of
Intelligence
CI Clandestine
Staff Service
4. There were A:? nominations received. for the following award.s:
William A. Jump Memorial Award
b. National Civil Service League Career Service Award.
&.,,... Federal Government Accountants Award,
National Capital Award.
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5. As you know, the preparation and, processing of the nominating
documents is always time consuming. We will appreciate early command,
action on these nominations.
25X1A
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4 APR 1969
MEMORANDUM FOR: Executive Director - Comptroller
Deputy Director for Intelligence
Deputy Director for Plans
Deputy Director for Support
Deputy Director for Science and Technology
SUBJECT : Nominations of Candidates to be Recommended
for:
(1) Arthur S. Flemming Awards
(2) William A. Jump Memorial Awards
(3) National Civil Service League Career
Service Award
(4) Federal Woman's Award
(5) Federal Government Accountants
Awards
(6) National Capital Award
(7) Paperwork Management Award
1. This memorandum invites you to nominate candidates for
the Public Service Awards listed above. A pamphlet, describing the
purpose and criteria for each award with a list of the latest winners,
is attached to assist you in your selection.
2. Asking you to make all your selections at one time has proven
to be more effective and time saving than asking you to consider each
award when the invitation is received. This system provides sufficient
time for careful consideration of candidates and to work up the basic
nominating documents before the Agency receives the formal invitation
for nominations.
3. It is requested that employees under your jurisdiction be
screened for potential candidates. You may submit more than one name
for an award. Please send me your list of nominations on or before
15 May 1969. This Office will then compile a list of all nominees sub-
mitted and forward it to the Director for final decision.
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4. Last year the Agency did not submit nominations for the
following awards: William A. Jump Memorial Award, Federal
Government Accountants Awards, National Capital Award, or the
Paperwork Management Award, We would not ask the Director to
endorse a candidate who is not fully qualified and deserving of these
awards. I urge you, however, to consider carefully and screen em-
ployees in your area so that no qualified nominee is overlooked. A
review of Honor and Merit Award recipients under your jurisdiction
may well be a useful source of nominees for the Public Service
Awards listed above.
5. We will be happy to give you any further information or
assistance you may require to identify eligible nominees.
STATINTL
'Robert S. Wattles
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PUBLIC SERVICE AWARDS
OFFICE OF PERSONNEL
March 1969
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