REPORT OF CABLE SECRETARIAT OPERATIONS 1 - 31 MARCH 1969

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000600020038-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 9, 2016
• Document Release Date: July 16, 2001
• Sequence Number: 38
• Publication Date: April 8, 1969
• Content Type: MF

ed For~r eajV'/08/01 : CIA-RDP84- 0099f~@bQ M~dJt8-8 [:1 SECRET
^ '~Ne~AS~~are~
25X1A
TO: (Officer designation, room number, and
building)
EX/DIR-COMPT
Attn:
25X1A
Cable Secretary
1A-53 Hqs.
ROUTING AND RECORD SHEET
OFFICER'S
INITIALS
April 1969
MMENTS (Number each comment to show from whom
whom. Draw a line across column after each comment.)
Please feel free to call me if you
have any questions before giving
to Col. White.
25X1A
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M 610 USE EDITIONS ^ SECRET ^ CONFIDE INTERNAL ^ UNCLASSIFIED
PREVIOUS I SAL USE ONLY
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f icecutive Registry
8 April 1969
25X1A
25X1A
MEMORANDUM FOR: Executive Director- Comptroller
SUBJECT : Report of Cable Secretariat Operations
1 - 31 March 1969
1. The workload for March 1969 was over 70, 000 items, 6% greater
than March of last year. This is the second highest month of total traffic in
the history of the Cable Secretariat. For the nine months of FY 69 we are
running 6% over the same period in FY 68.
2. As of 31 March 1969 we are six persons short of our T/O. Perhaps
this statement alone fails to express our true situation. Except for the
authorization to hire 10% over T/O, our T/O of- actuall is approximately
eight positions short of a T/O to meet our needs - i. e. , Add to this a 25X1A
shortage of six persons assigned and an average of 13 persons per day not
available for duty for all causes and it can be seen that we are operating 27
persons short of our T/Qnppda. The authorization to hire 10% over-strength
has not yet proved effective. The present staff is operating under a strain
doing a job at lees than rla i,uu3 4tan[~(]rg,
3. The Cable Secretariat Message Center is averaging 237 official
telephone calls per day. Approximately 80% or 190 calls require the retrieval
of at least one reference. The balance of the calls require a check of at least
one of the logs for information concerning a cable. The total time required
for servicing these telephone requests occupies 9 1/2 man hours per day.
4. On 12 March brought a group of NPIC persons to tour the
Cable Secretariat. This is perhaps the third NPIC group to tour the Cable
Secretariat.
5. Attached Inclosure 1 is a copy of a chart showing our actual and
projected T/O positions, production per T/O position, workload, cost per
cable, and percentage of change in production over previous year.
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6. Attached as Inclosure 2 is our compilation of data comparing
workload for the portion of the current FY with past FY's, and of workload
for the current month with past months. While we will have these data
available for future periods, it will not, after this month, be forwarded
as a part of our monthly report.
25X1A
Attachments
a/s
a e Secretary
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 Approved For Release 2001/08/01 : CIA-RDP84-00499R000600020038-8
Cables
1,000,000
800 856
500,000
25X1A
260 2-
303 37
375 362 360
-452-489
53 54 55 56 57 58 59 60 .61 62 63 64 65 66 67 68 69 70 .71 72 73 74 75
 Approved For Release 2001/08/01 : CIA-RDP84-00499R000600020038-8
Cable Secretariat Workload
1. The workload* for the Cable Secretariat for March FY 69 is shown in column seven.
In columns two through six is shown the workload for March in each of the immediately
preceding five years. The figures in parentheses indicate the percentage of change of
the March FY 69 workload compared with the month/year shown. Where the March
FY 69 workload is less than a preceding month, a minus sign is used; all other percent-
ages reflect an increase compared with prior months.
1
2
3
4
5
6
7
Category
March
March
March
March
March
March
64
65
66
67
68
69
IN
21,500
(3)
22, 800
(-3)
22, 900
(-4)
24, 000
(-8)
20, 600
(7)
22, 100
OUT
6, 800
(35)
8, 800
(5)
8,800
(5)
9,600
(-4)
8,600
(7)
9, 200
TOTAL
28, 300
(11)
31,600
(-1)
31,700
(-1)
33,600
(-7)
29, 200
(7)
31, 300
MISC --
4,000
(30)
4, 600
(13)
6,300
(-21)
5, 800
(-12)
5, 100
(2)
5, 200
TOTAL
32, 300
(13)
36,200
(1)
38, 000
(-4)
39, 400
(-8)
34, 300
(6)
36, 500
NON-CIA
16, 100
(111)
19,400
(75)
27, 200
(25)
28,300
(20)
32, 100
(6)
34, 000
TOTAL
48,400
(46)
55,600
(27)
65, 200
(8)
67, 700
(4)
66, 400
(6)
70,500
2. The workload* for the Cable Secretariat for the ninth month of FY 69 is shown in
column seven. In columns two through six is shown the workload for the first nine
months of each of the immediately preceding five years. The figures in parentheses
indicate the percentage of change of the workload for the first nine months of FY 69
compared with the workload of the same period in the previous FY's. Where the work-
load for the nine months of FY 69 is less than the period with which it is compared, a
minus sign is used; all other percentages reflect an increase in FY 69 data compared
with previous periods.
1
Category
2
March
64
3
March
65
4
March
66
5
March
67
6
March
68
7
March
69
IN
179,300
(3)
184,900
(0)
183, 800
(1)
186,100
(0)
180, 000
(6)
185,400
OUT
60, 800
(25)
65,300
(17)
68, 800
(11)
72, 000
(6)
71, 700
(6)
76, 200
TOTAL
240, 100
(9)
250, 200
(4)
252, 600
(4)
258, 100
(1)
251, 700
(4)
261,600
MISC -
41, 400
(4)
38, 000
(13)
47, 300
(-10)
44, 100
(-3)
43, 400
(-1) 42, 900
TOTAL
281, 500
(8)
288, 200
(6)
299, 900
(2)
302, 200
(1)
295, 100
(3) 304, 500
NON-CIA
130,400
(118)
154,000
(85)
195,300
(46)
223, 600
(27)
261, 700
(9) 284, 800
TOTAL
411,900
(43)
442, 200
(33)
495, 200
(19)
5Z5,800
(12)
556,800
(6) 589,300
*All figures are rounded to the nearest hundred and nearest whole percentage.
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 Approved For Release 2QQ,1/08/01 : CIA-RDP84-0 499R0006000 38-8
6 March 1969
25X1A
MEMORANDUM FOR: Executive Director-Comptroller
SUBJECT : Report of Cable Secretariat Operations
1 - 28 February 1969
1. The workload for February 1969 was 62, 000 items, 2% greater
than February of last year. For the eight months of FY 69 we are running
6% over the same period in FY 68.
2. Since 31 October 1968, the date upon which we were authorized
three additional slots and at which time we were four people short of our
authorized strength, we have gained six and lost six persons. We now
stand seven persons short of our authorized strength.
3. Based on the first two months on which control numbers have been
assigned to CIA action sets, the monthly average for the three units with
the greatest number of action sets is: WH 2, 650, FE 2, 400, and NE 1, 950
per month. For the complete accounting, see Inclosure.
4. With reference to your memorandum of 11 September 1968, cable
dissemination requirements have been reviewed by all units and approved
by representatives of the Deputy Directors concerned. As a result of this
review, the number of units to which we make dissemination was reduced
from 137 to 115, including DCI. The number of requirements remained,
for all practical purposes, the same, though there was actually a very
small increase. DDI did reduce the number of units by 18, and achieved
a significant reduction in the number of copies required. The other
Directorates - DDS, DDP, and DDS&T, were unable to achieve any signif-
icant reduction in the units requiring dissemination, the number of require-
ments, or the number of copies needed.
5. On 3 March 1969, and I attended a meeting with
25X1A
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6. We met with Mr. Fuller, Eastern Regional Sales Manager of
Universal Business Machines, makers of the Keytronic on 10 March 1969.
The purpose of the meeting was to discuss how some of the problems that
we are having with the Keytronic could be eliminated. Mr. Fuller said
that he will look into the problem and take steps to correct them.
7. I attended the Financial and Estate Planning Seminar. The
seminar was very well presented and the information very useful. We
intend to encourage our personnel to attend future seminars.
8. During the month was briefed on the missions and
functions of the Cable Secretariat and toured the shop. He was quite
knowledgeable of our role and I look forward to working with him.
25X1A
Cable Secretary
I.nclosure
a/s
25X1A
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 Approved For Release 201108/01 : CIA- -- 499R00060002 88-8
2 January to 2 March 1969
WH 5, 300 2,650 per month
FE 4, 800 2, 400 per month
NE 3, 900 1, 950 per month
EUR 3, 800 1, 900 per month
AF 3, 700 1,850 per month
SB 3, 000 1,500 per month
25X1A COMMO 2,400 1, 200 per month
1,800 900 per month
TSD 1,800 900 per month
LOGS 1,700 850 per month
25X1A 1, 700 850 per month
OF 1, 369 684 per month
25X1A 900 450 per month
CA 880 440 per month
25X1A 623 311 per month
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 Approved For Release 2W/08/01 : CIA-RD$84-00499R0006000;W38-8
1. The workload* for the Cable Secretariat for February FY 69 is shown in column
seven. In columns two through six is shown the workload for February in each of the
immediately preceding five years. The figures in parentheses indicate the percent-
age of change of the February FY 69 workload compared with the month/year shown.
Where the February FY 69 workload is less than a preceding month, a minus sign is
used; all other percentages reflect an increase compared with prior months.
1
Category
2
February
3
February
4
February
5
February
6
February
7
February
64
65
66
67
68
69
IN
19,500
(2)
18,900
(5)
19,500 (2)
20, 200 (-2)
19,700
(1)
19,800
OUT
6, 200
(32)
7,000
(17)
7,300 (12)
7, 700 (6)
7, 900
(4)
8, 200
TOTAL
25, 700
(9)
25,900
(8)
26,800 (4)
27, 900 (0)
27,600
(1)
28, 000
MISC
3,300
(36)
4, 100
(10)
5,100(-13)
4, 800 (-7)
4,900
(-7)
4,500
TOTAL
29, 000
(12)
30, 000
(8)
31,900 (2)
32, 700 (-1)
32, 500
(0)
32, 500
NON-CIA
14,000
(111)
16,800
(75)
21, 500 (37)
23, 400 (26)
28,000
(5)
29,500
TOTAL
43, 000
(44)
46, 800
(32)
53,400 (16)
56, 100 (10)
60, 500
(2)
62, 000
2. The workload* for the Cable Secretariat for the eighth month of FY 69 is shown in
column seven. In columns two through six is shown the workload for the first eight
months of each of the immediately preceding five years. The figures in parentheses
indicate the percentage of change of the workload for the first eight months of FY 69
compared with the workload of the same period in the previous FY's. Where the work-
load for the eight months of FY 69 is less than the period with which it is compared, a
minus sign is used; all other percentages reflect an increase in FY 69 data compared
with previous periods.
1
Category
2
February
3
February
4
February
5
February
6 7
February February
64
65
66
67
68
69
IN
157, 800
(3)
162,
100
(1)
160,900
(1)
162,
100
(1)
159,400
(2) 163,
300
OUT
54, 000
(24)
56,
500
(18)
60, 000
(12)
62,
400
(7)
63, 100
(6) 67,
000
TOTAL
211, 800
(9)
218,
600
(5)
220, 900
(4)
224,
500
(3)
222, 500
(3) 230,
300
MISC
37,400
(1)
33,
400
(13)
41, 000
(-9)
38,
300
(-2)
38, 300
(-2) 37,
700
TOTAL
249, 200
(8)
252,
000
(6)
261, 900
(2)
262,
800
(3)
260, 800
(3) 268,
000
NON-CIA
114, 300
(119)
134,
600
(86)
168, 100
(49)
195,
300
(28)
229, 600
(9) 250,
800
TOTAL
363, 500
(43)
386,
600
(34)
430, 000
(21)
458,
100
(13)
490,400
(6) 518,
800
All figures are rounded to the nearest hundred and nearest whole percentage.
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 ATTACHMENT A
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1. The sorkloa.d* for the Cable Secretariat for nu rZ)C6, is shown in column
seven. In columns two though six is shown the workload for January in each of the
immediately preceding five years. The figures in parentheses indicate the percent-
age of change of the January FY 69 workload compared with the month/year shown.
Where the January FY 69 workload is less than a preceding month, a minus sign is
used; all other percentages reflect an increase compared with prior months.
1
Category
2
January
3
January
4
January
5
January
6 7
January January
64
65
66
67
68
69
IN
20, 100
(3)
18,600
(12)
20,400
(2)
21, 100
(-1)
19, 900
(4) 20, 800
OUT
6,700
(33)
7, 100
(25)
7,500
(19)
7,900
(13)
7, 900
(13) 8, 900
TOTAL
26, 800
(11)
25, 700
(16)
27, 900
(6)
29, 000
(2)
27, 800
(7) 29, 700
MISC
5,300
(-8)
4,400
(11)
5,200
(-6)
5, 000
(-2)
4, 800
(2) 4,900
TOTAL
32, 100
(7)
30, 100
(15)
33, 100
(4)
34, 000
(2)
32,600
(6)
MN-CIA
15,100
(101)
16,400
(85)
22, 700
,(33)
24, 300
(25)
29, 100
(4) 30,300
TOTAL
47,200
(38)
46,500
(39)
55, 800
(16)
58, 300
(11)
61, 700
(5) A 6~R 4, 9QO
2. The workload* for the Cable Secretariat f6r F is
shown,n column seven. In columns two through six is shown the workload for the
first saw months of each of the immediately preceding five years. The figures in
parentheses indicate the percentage of change of the workload fGr the first six- 'J
months of FY 69 compared with the worklFd of the same period in the previous
FY's. Where the workload for the fist a months of FY 69 is less than the period
with which it is compared, a minus sign is used; all other percentages reflect an
increase in FY 69 data compared with previous periods.
1
Category
2
January
3
January
4
January
5
January
6
January
7
January
64
65
66
67
68
69
IN
138,300
(4)
143, 200
(0)
141,400
(1)
141,900
(1)
139, 700 (3)
143,500
OUT
47, 800
(23)
49,500
(19)
52,700
(12)
54,700
(7)
55,200 (1)
58,800
TOTAL
186, 100
(9)
192, 700
(5)
194, 100
(4)
196,600
(3)
194,900 (4)
202,300
MISC
34, 100
(-3)
29, 300
(13)
35, 900
(-8)
33,500
(-1)
33, 400 (-1)
33,200
TOTAL
220, 200
(7)
222, 000
(6)
230, 000
(2)
230, 100
(2)
228, 300 (3)
235, 500
NON-CIA
100,300
(121)
117,800
(88)
146,600
(51)
171,900
(29)
201,600 (10)
221, 300
TOTAL
320,500
(42)
339,800
(34)
376,600
(21)
402, 000
(14)
422000,(6)
456,820
*All figures are rounded to the nearest hundred and nearest whole percentage.
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 Approved For Rele a 2001/08/01 : CIA-0,DP84 0499R00Q 0020038
5 February 1969
MEMORANDUM FOR: Executive Director -Comptroller
SUBJECT : Report of Cable Secretariat Operations
1 - 31 January 1969
1. The workload for January 1969 was 64, 900 items, 5% greater
than January of last year. For the seven months of FY 69 we are running
6% over the same period in FY 68.
2. As of 31 January 1969 we are seven persons short of our author-
ized strength.
3. During the period 1 January - 31 December 1968, we requested
from other agencies a total of 1, 712 cables, involving approximately
3, 500 telephone calls. A breakdown of these figures is shown in Attach-
ment B.
25X1A 4. On 15 January 1969 Mr. of PPB;
f CRS, and I were
among those attending a meeting concerning the results of Phase II of the
stud of Automatic Dissemination of Teletype Materials.
25X1A and I will be meeting again to discuss the feasi-
bility of using Content Control Codes in the Cable Secretariat.
5. As stated in our November 1968 report, the doubleheader offset
press turned out to be unsuited for our operation. We traded in the
doubleheader machine on three 2650s. The 2650 is a single-header
machine with automatic master ejection, automatic master insertion
and a number of other automated features. The operators like and have
accepted this machine and as a result our rate of production has increased.
25X1A Jr 6) On 30 January 1969, a meeting was held and chaired by-
Logistics Services Division, with all offices interested or having
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leciassiit ato
25X1A
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25X1A
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25X1A
25X1A
to do with emergency power. The group reached a conclusion that the
present system was not adequate, workable, or modern enough to do
the job, and should be replaced with a more up-to-date system.
task force will be formed to determine which Off .ces should l own
this emergency power and then provisions wil ] p,,;,c,rall a new
syste
7.
Assistant Message Center Chief, attended
the Brandon's Course on Systems Analysis. This was a two week course
held at the found the course
to be excellent. He thought all the instructors were completely knowl-
edgeable and were capable of expressing themselves at the mean level
of class understanding.
8. This month we ran a total 682, 529 copies on the Keytronic
Sorter machine. The machine was inoperable 112 hours. The Keytronic
serviceman tells us that our problem could be caused by the grade of
paper we are using in our reproduction of cables. Paper which is porous
causes the Keytronic to pick up more copies than are required. We are
looking into the problem to determine a more suitable paper that will
facilitate sorting.
9. During January, we reviewed with representatives.:of each of the
four Directorates their requirements for Cable Secretariat Cable Refer-
ence Service. We also obtained from each a recommendation as to the
retention period for the file. DDS, DDI, and DDS&T components indicated
only a marginal interest in service from our file within a time span of
from 1 to 15 years. fox ]';,cpQne~? pe,cts
their rgrqments forApp ,xYgrvcg,o onini about the
same level (600 900 per month) and stateshattrt~b4Scetariat`s
reference file serves as "a -W. R c.o b~ lCtp y fox t1 e C~a.nde,stine
Services. He recommends that the file be retained for at least 60 ears.
In eview of such a time span, microfilming of the entire file appears
25X1A necessary and economically feasible. 25X1A
25X1A
10. in consultation with DDS&T, and
f PSD have completed a cost estimate for reestab-
lishing a microfilm program for cables. The cost of filming approximately
1. 8 million paper copies of cables now stored at the Record Center is
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.
1. 4. J
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estimated to be $26_ 000 for material and labor. This would reduce
storage volume for cables at the Record Center by approximately 700
cubic feet. At current traffic levels, the cost of the microfilm program
is estimated to be approximately $5, 000 er year. Since microfilming
efforts by the Cable Secretariat are not now possible with present money/
manpower, I have asked Mr. Reynolds to explore with the
extent to which the DDP might assist us in reestablishing a microfilm
program for cables.
11. We also reviewed with DDI, DDS, DDP, and DDS&T the require-
ment to deposit copies of non-CIA cables with the Record Center as Vital
25X1A Records. As a result of the review, of DDI stated
that the file which was originally established for primary use of OCI, has
outlasted its usefulness and deposits may be discontinued. With concur-
rences of the other Directorates, we have ceased to deposit this material
and have instructed the Records Center to destr~G,pies. This will
release ap r"8' e1-"TW"l ru""ic"e t of space at the Center and will save
us two hours a day in labor previously spent in invoicing and packaging
the material.
25X1A
Cable Secretary
25X1A
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State Outs
335
EXDIS
39
State Ins
915
ROGER CHANNEL
70
Army
6
DIA
33
AID
73
NSA
10
USIA
13
JCS
105
Navy
14
DA O
90
Air Force
9
Total
1,365 +
347 =
1,
712
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 25X1
SECRET
?
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
EXTENSION
NO.
Cable Secretary
5838
DATE
6 March 1969
TO: (Officer designation, ro numbr and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
Executive Director-
Comptroller
Q S?~t~/~
2.
dvTXAilY se
3.
LLQ/e ~E~
~V
y ov,~
5.
_.*VA
6.
ME to
7.
25X1A
8.
Cable Secretary
1A-53 Hqs.
9.
10.
11.
12.
13.
14.
15.
USE PREVIOUS
FORM 610 EDITIONS
3-62
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