REPORT OF CABLE SECRETARIAT OPERATIONS FOR THE YEAR 1961

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000600020123-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: July 17, 2001
• Sequence Number: 123
• Publication Date: January 3, 1962
• Content Type: MF

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25X1 A 8 January 1962
MEMORANDUM FOR :
SUBJ :CT
"''c 611)
Report of Cable Secretariat Operations for
the Year 1961
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CABLES PROCESSED
a. During the calendar year 1961 the Cable Secretariat reproduced and
disseminated 192, 146 CIA IN cables, 71.927 CIA OUT cables and 14, 414 TD's
for a total of 278, 867 items. This is an average of 16.012 IN cables, 5, 993
OUT cables and 1.234 TD's per mouth. In addition, the Cable Secretariat
processed 10, 732 work units in the category of requests for additional dissem-
ination, action changes. etc., making a total workload of 289, 619 work items.
This is 51, 903 or 22% more than the calendar year 1960. The Director was
furnished 19, 632 cables or 16% more than 1960.
b. Nom-CIA cables totaled 184.466; an increase *('1 7. 919 or 10% more
than in 1960. This is an average of 15, 372 items per month.
c. The combined work units of CIA and man-CIA cables, including mis-
cullaneous and service requests, totaled 474,085 for the year.
NEL
a. At the close of 1961 the Cable Secretariat had an on duty strength of
.persons against a ceiling af?persons. On the basis of our ceiling
strength of .persons we are 4 persons short. Four persons short is too
many to order to still do oar jab well and without undue strain, and we are
building our strength up to ceiling to most the workload.
b. During the year we lost 8 persons: one cable analyst, 2 clerk typists,
I secretary-steno and 4 mail and file clerks. One cable analyst, I secretary-
steno, 2 mail and file clerks and 2 clerk typists transferred to other compo-
nents of the agency. Two mail and file clerks were returned to military duty.
Offsetting our losses we gained 11 persons: one secretary-steno, 5 clerk
typists and 5 mail and file clerks. This year we lost 3 persons loss than last
year and gained 11 which is 2 more than in 1960. All of our lasses except one
were in clerical positions.
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TRAINING PROGRAM
a. Agency training facilities appropriate for our personnel accounted
for 14 Cable Secretariat personnel having attended one or more training
courses during the year. Six persons (3 from Office of Communications)
have completed internal Cable Secretariat training courses developed by
the Cable Secretary and approved by the Office of Training. Our courses
are designed to qualify the individuals for positions of higher responsibility
in the Cable Secretariat. Normal on-the-job training given to now personnel
is not Included in the above figures.
b. The Cable Secretariat plans to send approximately the same number
of persons to training as it did last year. We are continually looking for
courses appropriate for our personnel.
4. G NERA L
a. On Z2 January 1961 the Cable Secretariat assumed responsibility
for the dissemination of non-CIA cables. This was the result of the
Managements Staffs study which concluded that the Cable Secretariat could
disseminate non-CIA cables to the DDP faster than the present system.
b. In April 1961 arrangements were made to transfer the Department
of State Dispatch WCEKAS and Biweekly Economic Reviews to its Documents
Division, Office of Central Reference. The non-CIA Cable Branch will handle
only the electrically transmitted WEEKAS. We proposed in a memorandum:
to Mr. Paul Sorel, AD/CR that OCR assume responsibility for processing
State Airgrams (ago-electrical messages) on the basis that our mission
provided for our processing messages seat by electrical means as distin-
guished from correspondence soot by dispatch or pouch. The details of this
proposal were agreed to late in December. The transfer is to become
effective the second week of January 1962.
c. The reproduction of non-CIA cables is now being done by a multilith
operator. The reproduction was previously done by Thermofax. This was
costly and we believe that by using the multilith to reproduce cables we have
reduced cost substantially.
d. In July 1961 the non-CIA Cable Branch started a new procedure for
handling S!S cables. The OCI and DDP distribution now appears on a single
file copy. By this and other means we have reduced the work on the part of
the OCI Registry by an average of 69 man hours per month.
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s. We began to prepare and furnish to the Director, 13/DCI. DDP and
COP books of cables together with summary pages of the tabled contents.
Similar books of non-CIA cables are prepared and furnished to these same
officials and also to Mr. Amory.
f. We have started a midnight shift for the processing of non-CIA
cables in order to expedite thorn.
X. In view of the current increase in both types of cables. (non-CIA up
10% and CIA up 22%) it is not inconceivable that we may need to augment our
staff. I shall certainly strive to prevent .bat, but clearly we cannot continue
to process more and still more cables without at some stagy reaching the
saturation point. W. are continuing to seek more economical ways to do the
job and when we do got together in the new building we hope the job will be
easier. We will then have available the entire resources of the office in one,
locati n, a situation which has not yet existed.
h. The son-CIA Cable Branch of the Cable Secretariat moved to Langley
in September 1961 and is now operating Monday through Friday from 0001 to
1700 hours and from 0730 to 1400 hours on Saturday.
CABLE SECRETARIAT CAREERl SERVICE
.Y.. r.rli.iilYYl. YY
The CSC.P met 12 times during the year for the transaction of personnel
career business involving 112 persons. Individual career programs were
drafted for all personnel on duty six months or more. A statistical summary
of Panel operations follows:
1.
Promotions recommended: J&
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2.
Promotions denied: ?
3.
Fitness reports reviewed:
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4.
Transfers and resignations reviewed:
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5.
Career considerations other than promotions: ^
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Cable Secretary
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