ANNEX 7 [CIA AUTOMATIC DATA PROCESSING STAFF, DD/S]

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000200120037-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 14, 2016
• Document Release Date: August 20, 2002
• Sequence Number: 37
• Publication Date: September 21, 1962
• Content Type: REQ

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Annex 7
21, E:ptember 1962
? Ii: CIA Automatic Data Processing Staff, DD /S
To provide Agency-wide 1aa=?:.rshin and staff assistance in the
,:velo nt and coordination of rs.utoT:?.tic data processing activities.
iccifically, the ADPS is char-cd with:
1. Giving direction ar-A guidance to Agency officials in
the application of ADP erui',rcent.
2. Conducting Agtiney-,ride studies to determine the feasi-
bility of a -plying ADP r :3thods and desir.;-ning the necessary pro-
cedures andfor systems for operations where ADP has been deter-
mined to be advantageous.
3. Approving all rooquest for the purchase or lease of ADP
equipment.
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GENERAL OR=NI7ATION:
y l.':.lL'vt~+
or,
rt,x LLIGENCE sup RaT
DLDIVISION DIVISION
In FY 1961, the Agency si ynt a:~, sroximately $I.00, 000 in cc uter
rentals and $600, 000 in electric accounting machines rental. In
PY 1963 approximately $1,000,000 will b'x spent for rental of computer,
and $500, 000 for rental of EAM ec. ip;s: ynt . The EAM rental bill will
be $CO, 000 a year less in 1963 c? ~e to t'sho shift of workload from this
type of equipment to con-outer, 3. he annual salaries of personnel direct-
ly connected with the planning arjl c j ---r Lion: 1 phases of ADP equipment
throughout the Money will h. ; ?oT rox .:~to1 $1,650,000, ? There will
be about
The need for ecr uters in the .,ency is steadily increasing.
All offices in the DDS arr into st_:d in computers and the majority
of them have justifiable cc:-:77>uter air::alic -.tions . Studies M aide. of -the
uircments in the DD/I Arc,,, irxdic + ; he need to establish a DD/I
.,c? u is hcs b can r:.co`. ized by the DD/I who has approved
a 0 ?or such a canter.
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Co:zputers are noes
used in tatree jor areas:
1. Scientific cap.- a:ion - used extensively by the Air
Force during World War E.
2. Buziness data proccnaing - ta; ?cd extensively for clerical
operations in both industry and govern nt, particularly in
accounting operations.
3. Information and retrieval - u:,ed for handling
nonnumeri e l d to . The Ap;ency tuts use for all three kinds of
computation. Because c " the potential need for computers by
the Agency, ADPS was t bushed on 1 June 1961 as a staff
under the DD/S.
STATE ENT BY CHIEF, ADPS :
1. The Chief, ADPS c. --Ars an Autc=Vatic Data Processing Committee
ccmposed of one member frc ~. C: c-.ch directorate. It reviews all requests
and proposals for the punch _.= _ or le w 3e of, ADP equipment and syaterils
and makes re-co endations for action to be taken thereon.
2. The All.? Staff is orgaa.nized into two divisions; the Intelli-
gence Division, s.'nich serves the DD/I Area, and the S ort Division
u rich serves the Office of the Cc t ^oller and the DD/rS Area. DD/P
r quire nts are handled by the Chief and Deputy Chief with the assis-
tance of members of the DD/-7 and DD/3 Divisions as required.
3. Current programs of the Support Division and the Intelligence
Division can be briefly dF:scribed as follows:
a. T n- Sup;-sort Tv ision serves the components of the DD/S
Area, that is Pleclzcl, .G__iunic :tuns, Logistics, Personnel,
Security and Training, and the Office of the Comptroller; DCI.
(1) Present 0?~ zectiv^
Au-tc atio Data Processing methods have been applied
to sc= but not a.: x of the on-a-rating require ents of the Offices
of the Cc=-)troller, Porao iL l and Logistics through the use
of an RCA. 501 Electronic Cc_ puter. These computer procedures
were for several Arm.:sons e .'ablished in part by a direct
conversion frc: punched-carte; procedures and do not make full
use of the cancbilities of the 501 Computer. The Support
Division is now rev-sewing these procoduro: in con.lunction
with a study of the total requirsiiients of each of these com-
pon nts . As a result of this work, the present procedures
will be up-c cted and extended to meet the total require snts
of each co monent . Fu them ore, the procedures &,--eloped
for one corconent will be integrated with those of the other
cv moments wa never feasible.
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(2) In the Of f:. u-i of Co--au nica.tion, Medica.'1
o.nd TTrti ininr, ADP ---.'re :-::,t been avalied to thv ext nt
that th y ha x in DD/S cor -or,::,nt; discussed above. A pre-
lim inaiy review of the over tin? i : tires :nts of those offices
has be--n mrado and it is evic?:s~.i~ f~ -a this review that ADP
L:3thod.3 can be ardv ,njca %ou 1y F-tnlied. The Support Division
is now in the nrce ss of P-akinr detailed studies of those
requixti:.w. nts and based on t _o fi-an?s of the stu-lies, -
will d~vel6p and dcsi~;n ADP syct :as ifhieh will more effi-
ciently and eeononically r:-jct the n---,s of each office.
(a) Serc s.re_.s for ADP dov:lo font in the DD/S are:
Cc~ tix r_ic-.tio s: Auto =tic I essage Switchin 7,
IL~sc:.;e "'torw.-,e, Retrieval, and Distribution
,or,-i-t.c : Real Estate Records, Inventory Con-
= Acco. stability, Budget Control,
.a~tc_rtic Cc:-:-position for Printing Services
Division.
Ail- lysis of analog data such
ao hKG' s, A1ex.ical Records, Storage and Retrie-'
v .. , Po,rcholo?ical Test Evaluations.
Cc: introlier: Improved Accounting and Cost
Ccn ol.
,- ;e 'rity: Au o:i .tic Ncme Checks, File Control
r,:zc -1-:1.aT' .on 5 .oz a ;e and Retrieval.
Y : = ^? -personnel Qualifications Index,
Con: it t t:t' s Conflict of Interest Review
prr ccd r s.
T iris r : T: ai_ning Records and Statistics,
Pro e yi n of Training Requirements.
L Counsel: Storage and Retrieval of Legal
TS- .
(3) In addition to its responsibilities for developing
ADP systems, the Support Division also has the responsibility
for:
(a) Keepin ; abreLst of all new ADP equipment which
comes on the rarke:;, evaluating those equipments for
use in the Agency and disseminating the infor n tion to
the proper agency com3onenta.
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(b) N~.aintircir.;; inventory and utilization records
of all ADP eq'iip:_:ent installed in the Agency.
(c) Actin-; as the Agency contact point for all
equipment manuf&.eture ~;zho wish to do business with the
Agency.
(d), Reviewing all requisitions for the purchase
or lease of ADP equipment and other. office business
machines.
b. The Intelligence Division is responsible for the inves-
tigation, analysis, cc::i' f;rs --.nd imp1e~..entation of automatic
data processing systems, in collaboration with appropriate
operating elements in the DD/I Area.
problczrz in the DD/I Area are concerned with:
Intelligence Analy:,is
Docunz nt Inde.:in' and Storage
Inforn tion Fc trig v 3.
Analo f Da .a Aa alysis
P'_noto~;r :ie tric Calculations
Mechanical Translation of language
(2) The application of ADP methods to the problems
listed above are much n ore difficult to solve than those
found in the DD/S Area. The reason for this is that
administrative tyy problems have been mechanized in vary-
Ing degrees for so,;.ae The intelligence problems, with
the exception of straight f or-mard mathematical computation,
have not been fully mechanized and there is little, if any,
prior experience on which to draw.
(3) While the Agency has v cla more progress than any
other Agency in the intelligence field in applying machine
s,thods to the indexin and retrieval of docents , no
ADP system for the indexing and retrieval of the infor .-
tional content of cocu,~nts has as yet been developed.
This is also true of omen problems in the field of intelli-
gence analysis.
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(4+) To t athe:.^ an & stu_"_;.r all the p :rtinont facts, and
on the basis of those .'act:;. to d-:avelo a.nC,_4D?
information ~ystc,u r.hich will ri t the reauirements
of intelligence ret.eareeh ax?"lysis, will require keen ingenuity
and imagination and a sub2t~::ntial number of man years to
tevuiop and deesi n. To irr)1emmnt such a system my require:
research and devolo_7 : ent effoirt on the part of equi ; .ent
manufacturers to produce unique types of machines for the
system.
(5) It is, therefore, evident that the major effort of
the Intelligence Divis.on for the next .few years will
be to bring into bein{?'; a neehanized Information Retrieval
System which will mcct the needs of our Research Intelli-
gence Analysts.
(6) There are, however, other problems in the Intelli-
gence Area which cc.n be more easily sold than the infor-
i ..ation Retrieval nrcislcm. These problems are not too diffi-
cult to define ar O are, in the twain, concerned with compu-
tation of data, v.-ri yE3es, statistics, updating of tables
and the like. Tip Irt~lli:~'nce Division has identified
a?rproximately 15 of these -irobieus which are called
"Special Projects." Scme of these have been fully developed
and are being processed by corr.. juters on a regular schedule.
The other pro.lects are in v ryingg stages of completion of
m .chine pros; ssing.
(7) In addition to the above established pros of
-vork, the Intelligence Division is always on call to serve
the DD/I offices or, any matter pertaining to ADP methods.
It. In the DDT Area, the "Wa1r ut" system for automatic storage
and retrieval of documents throe.' h the use of micr hotographic
techniques is far advanced. Special, equil,.eZnt designed for this pur-
pose will be delivered in Janu?.ry 1963. These machines will be com-
plemented later by a unique r Agnetic tee-" index r.,nchine which will
be used to automatically pwrforn nay, -; trace ornerations. Studies are
also being made to apply cum-,
techniques to operational problems.
5. The DD/R may require some t -,e of electronic equipment for
the FLINT program.
6. NPIC now has two Arras Cor`:_autors for photogrametrio compu-
tations..- These machines will be replaced by a more sophosticated com-
puter in January 1963.
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We believe that the str__-nkg',:a of the Automatic Data Processing
Staff is about right. The Task i orce Oesires to call attention to
the fact that the developm.cn?t of automatic data processing systems
within the Agency over the next few years is going to result in
heavy demands for personnel cud stoney. The Task Force believes
that these systems stoul d be continually reviewed to assure the
Agency the maximum benefits