MINUTES OF 26 MARCH 1963 MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000200120053-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: August 20, 2002
• Sequence Number: 53
• Publication Date: March 28, 1963
• Content Type: MF

CONFIDENTIAL
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RANDUM FOR: All Members of the Mail and Courier
Task Force
SUBJECT
Minutes of 26 March 1963 Meeting
1. Attached hereto is a draft of the minutes of the 26 March
1963 meeting for your information and review.
2. The minutes will be discussed, amended, or changed as
necessary and adopted at our next meeting on 2 April 1963.
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Attachment:
As Stated
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Minutes of Mall and Courier Task Force Meeting
of 26 March 1963
2. The meeting was devoted to discussion of the Agency External
Courier System. Major points discussed and actions taken were:
a. The Agency external courier system (OL) has developed
from an initial personnel complement of about ten to sixty at the
present time. The increase has been gradual over the years an
has been based on an increased number of points served and fre-
quency of required service. There are currently fifty-nine (59)
rues serving approximately 170 points throughout
area, including the Agency, other U.S. Government
departments, several foreign embassies, and one or two commercial
establishments. The service includes both delivery and pick-up. In
ry rare Instances are deliveries made to CIA by outside
originators of material. It was the consensus of Task Force that
delivery and pick-up by Agency couriers is probably the most efficient
and economical means of handling the material.
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b. Upon exats ination of the question of duplication of drier
service between various Agency components, it was determined
that any apparent duplication is based on requirements for special
handling of various types of material, i.e., point-too-point delivery
by certain designated, identified couriers, special clearances for
handlers of this material, etc. It was concluded that the further
review would be made with the objective of including as much as
possible of the special handling material within the regular Agency
courier service. U present
further information on this subject at a subsequent meeting.
c. It was determined that a published listing of all regularly
scheduled courier runs, including the estimated time for point-to-
point delivery, would be furnished Agency originators of material
on a ';seed-to-know i basis. It was felt that such a tinting should
result in a reduction of requests for special deliveries and would
be the basis for a periodic review leading to consolidation of service,
ion of duplication, and reduction in operating costs. The
Off Ice of Logistics is preparing the list for early release.
d. As a positive control measure, it was determined that
designated officers within each major component should be authorized
to place requests for additional regular or special delivery courier
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e . The Chief, Mail and Courier Branch, would be de
to receive such requests with authority to determine the validity of
the request and the best means of providing the service. This item
considered for incorporation in an appropriate Agency
issuance.
e. Upon consideration of the possibility of establishing inter-
Agency relay points for delivery/pick-up of material, it was deter-
mined to be unfeasible. Of the 170 outside delivery points, only
three, e.g.. Pentagon (34), mate (11), and Arlington Hall (9) have
multiple delivery points. (All points are not serviced every delivery.)
The bulk of Agency material is considered in the expedite category;
and, because of the time element involved, should reach the recipient
promptly. Establishment of Agency permanently assigned courier
service within these buildings would be uneconomical. An attempt
was made to consolidate the seven stops within l without success.
f. One significant accomplishment was reported. Heretofore
three couriers, two records cater and one administrative, have
provided service from and t4
I This
service has now been consolidated in the headquarters system uti-
lining only two couriers--a savings of one courier and one vehicle.
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