SUGGESTION NO. 63-80, 15 DECEMBER 1962

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP84-00780R000200120077-5
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
9
Document Creation Date: 
December 14, 2016
Document Release Date: 
August 20, 2002
Sequence Number: 
77
Case Number: 
Publication Date: 
January 4, 1963
Content Type: 
MF
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PDF icon CIA-RDP84-00780R000200120077-5.pdf426.63 KB
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Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120077-5. f 4 (JA. Al I 9R,R IlLha-rRA cretar,, St# award Committee r. 63.80, 15 % at ' esrt# in do" at kd tt It o avalust.10a 'I orI&IW ctez or sUtcr?s mmc-r*ndvm -of 20 1962 an area **Mch a ltar ct s to a weabow 25X1 SA -DD,/S;JU?. $nf (4 Jan 63) Distribution; Orig & 1 - Adse w/att 1-DD/S Chrono , -DD/S Subject w/Cc of DD/S,62-53"14- Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120077-5 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 20 November 1962 MII;I ORAL I FM: 1 -1 SUBJ= : .eenental Information on kll iloyee I stion "Management Regulations" 3-8d: 1. In proposing this suggestion, I had in mind the desirability of some general management regulations which would give (1) guidance for the sake of order and uniformity and (2) control and direction to the varying levels of management within the Agency. 2. 1 dan't know the answers. I do know some of the questions that bother me. I think if answers to these questions were in a Management section of the Randbooks I'd gent a good portion of the Agency's guidance I'm seeking through my own reading and assimilation. I'd probably need more guidance, an would other persons similarly situated, but we could got that from our respective supervisors. 3. You've asked me whether my particular concern In this instance vas with 0 & M, or personnel went or supply z aganent. It definitely isn't the batter, but more in line with whatever is meant by Mumma ant", "administrative y pr question,, how does the ~+etat." As first ~ Agency view thecae?-- %at do wef mean in the icy by "top menagetmeeat"? Who in the Agency are "Federal Executives"? What is the Agency's position on the nature of administration? fiat are Agency concepts relating to organization and administration ILLEGI What is our meaningful ul Lepan of control )ink aormai crgex izatisn al. stru circeamst ce i Are we, or are we ni1"t, required or er; pected to be currently informed f o neew developments affecting the manegeement Job? If not, who is? Is innovation encouraged.? To hat degree are professionals' ttitudes ILLEGIB Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 &ployeee Suggestion #63-80 Are there Agcy guidelines for the bulk of our managerial echelons on identifying, developing, and organizing talent for the accomplish- ment of our mission? What re &tory guides should we have 04--U* ..Pat ,...q Au man, be v1or ,_. In orgsui iat an ~... Do we, or do we not, as an Agency encourage operations research? To what extent? Wait do we mean, by "policy" and at mat levels may it be made, or should not be made? 4. The answers to acme:, or of the above may be obvious to a few. But cannot our concepts at varying managerial levels be more uniform with a little more regulatory control and direction? 5, If answers to none of these questions seem necessary nor appropriate under '3QM* ggeneral heading such as went Regulatic , please consider me way Off base and I shall willingly accede to withdrawal, of the suggestion, Chi , s rar Staff, Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 STATINT STAT Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 TITLE OR SUBJECT OF SUGGESTION ~ement Regulations ST,~l1 NTL PRESENT METHOD CLASSIFICATION Unclassified SUGGESTION NO. f 3~ Our handy three-volume red-bound sets of Agency regulations sets aside on the Never of volume I a separate section E:] entitled "Management." The supervisor who wants assistance or. guidance on this important topic will find three pages under Section ^ dealing only with "Office Business Machines . " The index will suggest looking in ST 4I I N fume II where in II offers two pages on "Management of Staff Personnel . " only subparagraph b(6) addresses itself to supervisors--5 lines. Prepare a meaningful set of regulatory items under the appropriate section in Volume I. 'Then encourage or direct or cajole the managerial-supervisory chain to seek assistance from this source at every opportunity. ADVANTAGES Increased emphasis an helping our people to handle people. This seems so much more important than dissuading those who may seek regulatory aid in personnel management and give up on the attempt because their initial efforts are rewarded with guidance on how to justify need for an electric typewriter. `44 USE PREVIOUS EDITIONS SUGGESTION NO. EVALUATION OF EMPLOYEE SUGGESTION (Submit in duplicate) TO: Executive Secretary FROM: Suggestion Awards Committee INSTRUCTIONS IN ORDER TO GUIDE THE SUGGESTION AWARDS COMMITTEE IN MAKING FINAL DETERMINATION, YOUR EXPLICIT COMMENTS ARE NECES- SARY. "ACTION RECOMMENDED" SHOULD BE COMPLETED. IF TANGIBLE BENEFITS ARE INVOLVED, AN ANALYSIS OF THE ANTICIPATED FIRST YEAR'S SAVINGS SHOULD BE SHOWN. IF//]TANGIBLE BENEFITS ARE DERIVED. PLEASE INDICATE THE EXTENT OF BENEFIT AND DEGREE OF APPLICATION AS DEFINED IN THE GUIDE ON THE REVERSE SIDE. ACTION RECOMMENDED ADOPT FOR USE (Date adopted or to be adopted) FURTHER STUDY REQUIRED (Expected date of completion) ALREADY IN EFFECT BUT THIS SUGGESTION MAKES REFER SUGGESTION TO (Component) ADDED CONTRIBUTION DISAPPROVED FOR ADOPTION ACTION TAKEN AS A DIRECT RESULT OF THIS SUGGESTION (Specify below) ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION MAKES OTHER (Specify below) ADDED CONTRIBUTION ALTHOUGH NOT ADOPTED, STIMULATES AN IMPROVEMENT (Specify below) REASON FOR RECOMMENDATION DATE SIGNATURE OF EVALUATION OFFICIAL (Type name and title) Appro ved For Release 2003/04/29 : CIA-RDP84-00780R000200120077-5 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 FORM 244b 7. 6I USE PREVIOUS EDITIONS. (43) GUIDE FOR DETERMINING AWARDse 2o0 R /RWYEEA ~ 4T~8~~0 6 2ffi% BENEFITS Approved INTANGIBLES MAY ALSO BE CONSIDERED WHEN TANGIBLE SAVINGS ARE PRESENT. BECAUSE OF THE NATURE OF INTANGIBLE BENEFITS, NO GUIDE CAN BE SO CONCLUSIVE AS TO MAKE THE DETERMINATION OF APPROPRIATE AWARDS AN AUTOMATIC AND SIMPLE PROCESS. YOUR' RECOMMENDATION MUST STILL BE_ARRIVED AT BY THE APPLICATION OF YOUR INFORMED JUDGEMENT, WHICH SHOULD CONSIDER OF THE PROGRAMS DEGREE OF BENEFIT AFFECTED. EXTENT OF APPLICATION LOCAL I, EXTENDED SLIGHT IS-25"? MODERATE 50- 100 HIGH 150.250 EXCEPTIONAL 300- 500 SLIGHT MODERATE HIGH LIMITED LOCAL EXTENDED BROAD GENERAL 250-350 350-450 500-700 I 700-1000 DEGREE OF BENEFIT 75- 1 50 200- 300 450-600 INITIATION OF A NEW PRINCIPLE OR MAJOR PROCEDURE. SUCH A CONTRIBUTION WHICH SUBSTANTIALLY ADVANCES AN IMPORTANT ACTIVITY OF THE AGENCY OR MAKES A SIGNIFICANT CONTRIBUTION TO SCIENTIFIC KNOWLEDGE. EXTENT OF APPLICATION AFFECTS MORE THAN THI IMMEDIATE WORK AREA OR ASSOCIATES BUT IS WITHIN AN INSTALLATION, A FACILITY, A TECHNICAL OFFICE, A BRANCH. A DIVISION OR IS IN THE PUBLIC INTEREST ONLY IN THE LOCALITY. (26 to 1000 employees.) APPLICABLE TO SEVFRAI INSTALLATIONS OR FACILITIES. OR IS IN THE PUBLIC INTEREST IN SEVERAL LOCALITIES DR IS WITHIN A MAJOR ORGANIZATIONAL ELEMENT SUCH AS A DEPUTY DIRECTOR'S COMPONENT. (1000 to 4000 employees.) APPLICABLE TO MANY INSTALLATIONS OR FACILITIES. TO TWO OR MORE DEPUTY DIRECTOR'S COMPONENTS, IS OF AGENCY-WIDE APPLICATION, OR IS IN THE PIIBLIC INTEREST IN SEVERAL AREAS. (4000 or more employees.) APPLICABLE THROUGHOUT SEVERAL LARGE AGENCIES OR A LARGE DEPARTMENT, OR IS IN THE PUBLIC INTEREST THROUGHOUT THE NATION OR BEYOND. "THE MINIMUM CASH AWARD OF $15.00 FOP INTANGIBLE BENEFITS WILL NOT BE GRANTED UNLESS THE CONTRIBUTION COMPARES FAVORABLY WITH IDEAS WHICH PRODUCE AT LEAST $50.00 WORTH OF MEASURABLE BENEFITS. APPROPRIATE NONFINANCIAL RECOGNITION IS AVAILABLE FOR SUGGESTIONS WHICH DO NOT MEET THE STANDARDS FOR CASH AWARDS. SUPERVISORS ARE THE KEY TO THE SUCCESS OF THE SUGGESTION PROGRAM. WE NEED YOUR WHOLEHEARTED COOPERATION IN GIVING SUGGESTIONS A PROMPT, COMPLETE AND FAIR-MINDED EVALUATION. GOOD FVALUATIJrJS MEAN MORE AND BETTER SUGGESTIONS, WHICH IN TURN MEAN MORE SAVINGS-- IN MONEY IN TIME. IN INCREASED EFFICIENCY OF OPERATION. Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 SUGGESTION NO. EVALUATION OF EMPLOYEE SUGGESTION (Submit in duplicate) TO: Executive Secretary FROM: Suggestion Awards Committee INSTRUCTIONS IN ORDER TO GUIDE THE SUGGESTION AWARDS COMMITTEE IN MAKING FINAL DETERMINATION. YOUR EXPLICIT COMMENTS ARE NECES- SARY. "ACTION RECOMMENDED" SHOULD BE COMPLETED. IF TANGIBLE BENEFITS ARE INVOLVED, AN ANALYSIS OFTHE AN TICIPATED __ _ FIRST YEAR'S SAVINGS SHOULD BE SHOWN. IFINITANGIBLE BENEFITS ARE DERIVED, PLEASE INDICATE THE EXTENT OF BENEFIT AND DEGREE OF APPLICATION AS DEFINED IN THE GUIDE ON THE REVERSE SIDE. ACTION RECOMMENDED ADOPT FOR USE (Date adopted or to be adopted) FURTHER STUDY REQUIRED (Expected date of completion) ALREADY IN EFFECT BUT THIS SUGGESTION MAKES REFER SUGGESTION TO (Component) ADDED CONTRIBUTION DISAPPROVED FOR ADOPTION ACTION TAKEN AS A DIRECT RESULT OF THIS SUGGESTION (Specify below) ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION MAKES ADDED CONTRIBUTION OTHER (Specify below) ALTHOUGH NOT ADOPTED, STIMULATES AN IMPROVEMENT (Specify below) REASON FOR RECOMMENDATION DATE SIGNATURE OF EVALUATION OFFICIAL (Type name and title) Appr ved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 FORM 244b 7_61 L U USE PREVIOUS EDITIONS. (43) GUIDE FOR IWFp qb~IPOr BR?eFA:16RAYEEUA BRT418bf 8dk boitTII~bg+ES BENEFITS INTANGIBLES MAY ALSO BE CONSIDERED WHEN TANGIBLE SAVINGS ARE PRESENT. BECAUSE OF THE NATURE OF INTANGIBLE BENEFITS. NO GUIDE CAN BE SO CONCLUSIVE AS TO MAKE THE DETERMINATION OF APPROPRIATE AWARDS AN AUTOMATIC AND SIMPLE PROCESS. YOUR RECOMMENDATION MUST STILL BE ARRIVED AT BY THE APPLICATION OF YOUR INFORMED JUDGEMENT, WHICH SHOULD CONSIDER ALL INFLUENCING FACTORS, SUCH AS THE EXTENT AND SCOPE OF APPLICATION, SIGNIFICANCE OF THE CONTRIBUTION AND IMPORTANCE OF THE PROGRAMS AFFECTED. BENEFIT LIMITED EXTENT OF APPLICATION LOCAL EXTENDED 25-50 100- 150 Z50- 350 500-700 DEGREE OF BENEFIT INITIATION OF A NEW PRINCIPLE OR MAJOR PROCEDURE, SUCH A CONTRIBUTION WHICH SUBSTANTIALLY ADVANCES AN IMPORTANT ACTIVITY OF THE AGENCY OR MAKES A SIGNIFICANT CONTRIBUTION TO SCIENTIFIC KNOWLEDGE. AFFECTS MORE THAN THE IMMEDIATE WORK AREA OR ASSOCIATES BUT IS WITHIN AN INSTALLATION, A FACILITY. A TECHNICAL OFFICE, A BRANCH. A DIVISION OR IS IN THE PUBLIC INTEREST ONLY IN THE LOCALITY. (26 to 1000 employees.) APPLICABLE TO SEVERAL INSTALLATIONS OR FACILITIES. OR IS IN THE PUBLIC INTEREST IN SEVERAL LOCALITIES OR IS WITHIN A MAJOR ORGANIZATIONAL ELEMENT SUCH AS A DEPUTY DIRECTOR'S COMPONENT. (1000 to 4000 employees.) APPLICABLE TO MANY INSTALLATIONS OR FACILITIES, TO TWO OR MORE DEPUTY DIRECTOR'S COMPONENTS, IS OF AGENCY-WIDE APPLICATION. OR IS IN THE PUBLIC INTEREST IN SEVERAL AREAS. (4000 or more employees.) APPLICABLE THROUGHOUT SEVERAL LARGE AGENCIES OR A LARGE DEPARTMENT. OR IS IN THE PUBLIC INTEREST THROUGHOUT THE NATION OR BEYOND. ""THE MINIMUM CASH AWARD OF $15.00 FOR INTANGIBLE BENEFITS WILL NOT BE GRANTED UNLESS THE CONTRIBUTION COMPARES FAVORABLY WITH IDEAS WHICH PRODUCE AT LEAST $50.00 WORTH OF MEASURABLE BENEFITS. APPROPRIATE NONFINANCIAL RECOGNITION IS AVAILABLE FOR SUGGESTIONS WHICH DO NOT MEET THE STANDARDS FOR CASH AWARDS. SUPERVISORS ARE THE KEY TO THE SUCCESS OF THE SUGGESTION PROGRAM. WE NEED YOUR WHOLEHEARTED COOPERATION IN GIVING SUGGESTIONS A PROMPT. COMPLETE AND FAIR-MINDED EVALUATION. GOOD EVALUATIONS MEAN MORE AND BETTER SUGGESTIONS, WHICH IN TURN MEAN MORE SAVINGS- IN MONEY. IN TIME. IN INCREASED EFFICIENCY OF OPERATION. Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5 Aftw