SUGGESTION NO. 63-80, 15 DECEMBER 1962

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000200120077-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 14, 2016
• Document Release Date: August 20, 2002
• Sequence Number: 77
• Publication Date: January 4, 1963
• Content Type: MF

Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120077-5.
f
4 (JA. Al I 9R,R
IlLha-rRA
cretar,, St# award Committee
r. 63.80, 15 % at '
esrt# in do" at kd tt It o avalust.10a
'I orI&IW ctez or
sUtcr?s mmc-r*ndvm -of 20 1962
an area **Mch a ltar ct s to a weabow
25X1
SA -DD,/S;JU?. $nf (4 Jan 63)
Distribution;
Orig & 1 - Adse w/att 1-DD/S Chrono , -DD/S Subject w/Cc of DD/S,62-53"14-
Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120077-5
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
20 November 1962
MII;I ORAL I FM:
1 -1
SUBJ= : .eenental Information on kll iloyee I stion
"Management Regulations" 3-8d:
1. In proposing this suggestion, I had in mind the desirability of
some general management regulations which would give (1) guidance for
the sake of order and uniformity and (2) control and direction to the
varying levels of management within the Agency.
2. 1 dan't know the answers. I do know some of the questions that
bother me. I think if answers to these questions were in a Management
section of the Randbooks I'd gent a good portion of the Agency's guidance
I'm seeking through my own reading and assimilation. I'd probably need
more guidance, an would other persons similarly situated, but we could
got that from our respective supervisors.
3. You've asked me whether my particular concern In this instance
vas with 0 & M, or personnel went or supply z aganent. It definitely
isn't the batter, but more in line with whatever is meant by Mumma ant", "administrative y pr
question,, how does the ~+etat." As first
~ Agency view thecae?--
%at do wef mean in the icy by "top menagetmeeat"?
Who in the Agency are "Federal Executives"?
What is the Agency's position on the nature of administration?
fiat are Agency concepts relating to organization and administration ILLEGI
What is our meaningful ul Lepan of control )ink aormai crgex izatisn al.
stru circeamst ce i
Are we, or are we ni1"t, required or er; pected to be currently informed
f
o
neew developments affecting the manegeement Job? If not, who is?
Is innovation encouraged.? To hat degree are professionals' ttitudes
ILLEGIB
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
&ployeee Suggestion #63-80
Are there Agcy guidelines for the bulk of our managerial echelons
on identifying, developing, and organizing talent for the accomplish-
ment of our mission?
What re &tory guides should we have 04--U* ..Pat ,...q Au man, be v1or ,_.
In orgsui iat an ~...
Do we, or do we not, as an Agency encourage operations research? To
what extent?
Wait do we mean, by "policy" and at mat levels may it be made, or
should not be made?
4. The answers to acme:, or of the above may be obvious to a
few. But cannot our concepts at varying managerial levels be more uniform
with a little more regulatory control and direction?
5, If answers to none of these questions seem necessary nor appropriate
under '3QM* ggeneral heading such as went Regulatic , please consider
me way Off base and I shall willingly accede to withdrawal, of the suggestion,
Chi , s rar Staff,
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
STATINT
 STAT Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
TITLE OR SUBJECT OF SUGGESTION
~ement Regulations
ST,~l1 NTL
PRESENT METHOD
CLASSIFICATION
Unclassified
SUGGESTION NO.
f 3~
Our handy three-volume red-bound sets of Agency regulations sets aside on the
Never of volume I a separate section E:] entitled "Management." The supervisor who
wants assistance or. guidance on this important topic will find three pages under Section
^ dealing only with "Office Business Machines . " The index will suggest looking in
ST 4I I N fume II where in II offers two pages on "Management of Staff Personnel . " only
subparagraph b(6) addresses itself to supervisors--5 lines.
Prepare a meaningful set of regulatory items under the appropriate section in
Volume I. 'Then encourage or direct or cajole the managerial-supervisory chain to
seek assistance from this source at every opportunity.
ADVANTAGES
Increased emphasis an helping our people to handle people. This seems so much
more important than dissuading those who may seek regulatory aid in personnel
management and give up on the attempt because their initial efforts are rewarded with
guidance on how to justify need for an electric typewriter.
`44 USE PREVIOUS
EDITIONS
 SUGGESTION NO.
EVALUATION OF EMPLOYEE SUGGESTION
(Submit in duplicate)
TO: Executive Secretary FROM:
Suggestion Awards Committee
INSTRUCTIONS
IN ORDER TO GUIDE THE SUGGESTION AWARDS COMMITTEE IN MAKING FINAL DETERMINATION, YOUR EXPLICIT COMMENTS ARE NECES-
SARY. "ACTION RECOMMENDED" SHOULD BE COMPLETED. IF TANGIBLE BENEFITS ARE INVOLVED, AN ANALYSIS OF THE ANTICIPATED
FIRST YEAR'S SAVINGS SHOULD BE SHOWN. IF//]TANGIBLE BENEFITS ARE DERIVED. PLEASE INDICATE THE EXTENT OF BENEFIT AND
DEGREE OF APPLICATION AS DEFINED IN THE GUIDE ON THE REVERSE SIDE.
ACTION RECOMMENDED
ADOPT FOR USE (Date adopted or to be adopted)
FURTHER STUDY REQUIRED (Expected date of completion)
ALREADY IN EFFECT BUT THIS SUGGESTION MAKES
REFER SUGGESTION TO (Component)
ADDED CONTRIBUTION
DISAPPROVED FOR ADOPTION
ACTION TAKEN AS A DIRECT RESULT OF THIS
SUGGESTION (Specify below)
ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION
MAKES
OTHER (Specify below)
ADDED CONTRIBUTION
ALTHOUGH NOT ADOPTED, STIMULATES AN IMPROVEMENT
(Specify below)
REASON FOR RECOMMENDATION
DATE
SIGNATURE OF EVALUATION OFFICIAL (Type name and title)
Appro
ved For Release 2003/04/29 : CIA-RDP84-00780R000200120077-5
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
FORM 244b
7. 6I USE PREVIOUS EDITIONS. (43)
 GUIDE FOR DETERMINING AWARDse 2o0
R /RWYEEA ~ 4T~8~~0 6 2ffi% BENEFITS
Approved
INTANGIBLES MAY ALSO BE CONSIDERED WHEN TANGIBLE SAVINGS ARE PRESENT. BECAUSE OF THE NATURE OF INTANGIBLE BENEFITS,
NO GUIDE CAN BE SO CONCLUSIVE AS TO MAKE THE DETERMINATION OF APPROPRIATE AWARDS AN AUTOMATIC AND SIMPLE PROCESS.
YOUR' RECOMMENDATION MUST STILL BE_ARRIVED AT BY THE APPLICATION OF YOUR INFORMED JUDGEMENT, WHICH SHOULD CONSIDER
OF THE PROGRAMS
DEGREE OF
BENEFIT
AFFECTED.
EXTENT OF APPLICATION
LOCAL I, EXTENDED
SLIGHT
IS-25"?
MODERATE
50- 100
HIGH
150.250
EXCEPTIONAL
300- 500
SLIGHT
MODERATE
HIGH
LIMITED
LOCAL
EXTENDED
BROAD
GENERAL
250-350 350-450
500-700 I 700-1000
DEGREE OF BENEFIT
75- 1 50
200- 300
450-600
INITIATION OF A NEW PRINCIPLE OR MAJOR PROCEDURE. SUCH A CONTRIBUTION WHICH SUBSTANTIALLY ADVANCES
AN IMPORTANT ACTIVITY OF THE AGENCY OR MAKES A SIGNIFICANT CONTRIBUTION TO SCIENTIFIC KNOWLEDGE.
EXTENT OF APPLICATION
AFFECTS MORE THAN THI IMMEDIATE WORK AREA OR ASSOCIATES BUT IS WITHIN AN INSTALLATION, A FACILITY, A
TECHNICAL OFFICE, A BRANCH. A DIVISION OR IS IN THE PUBLIC INTEREST ONLY IN THE LOCALITY. (26 to 1000
employees.)
APPLICABLE TO SEVFRAI INSTALLATIONS OR FACILITIES. OR IS IN THE PUBLIC INTEREST IN SEVERAL LOCALITIES
DR IS WITHIN A MAJOR ORGANIZATIONAL ELEMENT SUCH AS A DEPUTY DIRECTOR'S COMPONENT. (1000 to 4000
employees.)
APPLICABLE TO MANY INSTALLATIONS OR FACILITIES. TO TWO OR MORE DEPUTY DIRECTOR'S COMPONENTS, IS OF
AGENCY-WIDE APPLICATION, OR IS IN THE PIIBLIC INTEREST IN SEVERAL AREAS. (4000 or more employees.)
APPLICABLE THROUGHOUT SEVERAL LARGE AGENCIES OR A LARGE DEPARTMENT, OR IS IN THE PUBLIC INTEREST
THROUGHOUT THE NATION OR BEYOND.
"THE MINIMUM CASH AWARD OF $15.00 FOP INTANGIBLE BENEFITS WILL NOT BE GRANTED UNLESS THE CONTRIBUTION COMPARES
FAVORABLY WITH IDEAS WHICH PRODUCE AT LEAST $50.00 WORTH OF MEASURABLE BENEFITS.
APPROPRIATE NONFINANCIAL RECOGNITION IS AVAILABLE FOR SUGGESTIONS WHICH DO NOT MEET THE
STANDARDS FOR CASH AWARDS.
SUPERVISORS ARE THE KEY TO THE SUCCESS OF THE SUGGESTION PROGRAM. WE NEED YOUR WHOLEHEARTED COOPERATION IN GIVING
SUGGESTIONS A PROMPT, COMPLETE AND FAIR-MINDED EVALUATION. GOOD FVALUATIJrJS MEAN MORE AND BETTER SUGGESTIONS, WHICH
IN TURN MEAN MORE SAVINGS-- IN MONEY IN TIME. IN INCREASED EFFICIENCY OF OPERATION.
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
 SUGGESTION NO.
EVALUATION OF EMPLOYEE SUGGESTION
(Submit in duplicate)
TO: Executive Secretary
FROM:
Suggestion Awards Committee
INSTRUCTIONS
IN ORDER TO GUIDE THE SUGGESTION AWARDS COMMITTEE IN MAKING FINAL DETERMINATION. YOUR EXPLICIT COMMENTS ARE NECES-
SARY. "ACTION RECOMMENDED" SHOULD BE COMPLETED. IF TANGIBLE BENEFITS ARE INVOLVED, AN ANALYSIS OFTHE
AN
TICIPATED
__
_
FIRST YEAR'S SAVINGS SHOULD BE SHOWN. IFINITANGIBLE BENEFITS ARE DERIVED, PLEASE INDICATE THE EXTENT OF BENEFIT AND
DEGREE OF APPLICATION AS DEFINED IN THE GUIDE ON THE REVERSE SIDE.
ACTION RECOMMENDED
ADOPT FOR USE (Date adopted or to be adopted)
FURTHER STUDY REQUIRED (Expected date of completion)
ALREADY IN EFFECT BUT THIS SUGGESTION MAKES
REFER SUGGESTION TO (Component)
ADDED CONTRIBUTION
DISAPPROVED FOR ADOPTION
ACTION TAKEN AS A DIRECT RESULT OF THIS
SUGGESTION (Specify below)
ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION
MAKES ADDED CONTRIBUTION
OTHER (Specify below)
ALTHOUGH NOT ADOPTED, STIMULATES AN IMPROVEMENT
(Specify below)
REASON FOR RECOMMENDATION
DATE SIGNATURE OF EVALUATION OFFICIAL (Type name and title)
Appr ved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
FORM 244b
7_61 L U USE PREVIOUS EDITIONS. (43)
 GUIDE FOR IWFp qb~IPOr BR?eFA:16RAYEEUA BRT418bf 8dk boitTII~bg+ES BENEFITS
INTANGIBLES MAY ALSO BE CONSIDERED WHEN TANGIBLE SAVINGS ARE PRESENT. BECAUSE OF THE NATURE OF INTANGIBLE BENEFITS.
NO GUIDE CAN BE SO CONCLUSIVE AS TO MAKE THE DETERMINATION OF APPROPRIATE AWARDS AN AUTOMATIC AND SIMPLE PROCESS.
YOUR RECOMMENDATION MUST STILL BE ARRIVED AT BY THE APPLICATION OF YOUR INFORMED JUDGEMENT, WHICH SHOULD CONSIDER
ALL INFLUENCING FACTORS, SUCH AS THE EXTENT AND SCOPE OF APPLICATION, SIGNIFICANCE OF THE CONTRIBUTION AND IMPORTANCE
OF THE PROGRAMS AFFECTED.
BENEFIT LIMITED
EXTENT OF APPLICATION
LOCAL EXTENDED
25-50
100- 150
Z50- 350
500-700
DEGREE OF BENEFIT
INITIATION OF A NEW PRINCIPLE OR MAJOR PROCEDURE, SUCH A CONTRIBUTION WHICH SUBSTANTIALLY ADVANCES
AN IMPORTANT ACTIVITY OF THE AGENCY OR MAKES A SIGNIFICANT CONTRIBUTION TO SCIENTIFIC KNOWLEDGE.
AFFECTS MORE THAN THE IMMEDIATE WORK AREA OR ASSOCIATES BUT IS WITHIN AN INSTALLATION, A FACILITY. A
TECHNICAL OFFICE, A BRANCH. A DIVISION OR IS IN THE PUBLIC INTEREST ONLY IN THE LOCALITY. (26 to 1000
employees.)
APPLICABLE TO SEVERAL INSTALLATIONS OR FACILITIES. OR IS IN THE PUBLIC INTEREST IN SEVERAL LOCALITIES
OR IS WITHIN A MAJOR ORGANIZATIONAL ELEMENT SUCH AS A DEPUTY DIRECTOR'S COMPONENT. (1000 to 4000
employees.)
APPLICABLE TO MANY INSTALLATIONS OR FACILITIES, TO TWO OR MORE DEPUTY DIRECTOR'S COMPONENTS, IS OF
AGENCY-WIDE APPLICATION. OR IS IN THE PUBLIC INTEREST IN SEVERAL AREAS. (4000 or more employees.)
APPLICABLE THROUGHOUT SEVERAL LARGE AGENCIES OR A LARGE DEPARTMENT. OR IS IN THE PUBLIC INTEREST
THROUGHOUT THE NATION OR BEYOND.
""THE MINIMUM CASH AWARD OF $15.00 FOR INTANGIBLE BENEFITS WILL NOT BE GRANTED UNLESS THE CONTRIBUTION COMPARES
FAVORABLY WITH IDEAS WHICH PRODUCE AT LEAST $50.00 WORTH OF MEASURABLE BENEFITS.
APPROPRIATE NONFINANCIAL RECOGNITION IS AVAILABLE FOR SUGGESTIONS WHICH DO NOT MEET THE
STANDARDS FOR CASH AWARDS.
SUPERVISORS ARE THE KEY TO THE SUCCESS OF THE SUGGESTION PROGRAM. WE NEED YOUR WHOLEHEARTED COOPERATION IN GIVING
SUGGESTIONS A PROMPT. COMPLETE AND FAIR-MINDED EVALUATION. GOOD EVALUATIONS MEAN MORE AND BETTER SUGGESTIONS, WHICH
IN TURN MEAN MORE SAVINGS- IN MONEY. IN TIME. IN INCREASED EFFICIENCY OF OPERATION.
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120077-5
Aftw