OFFICE OF FINANCE ACTIONS TAKEN IN THE INTEREST OF INCREASED EFFICIENCY OR ECONOMY - DURING LAST QUARTER OF FISCAL YEAR 1964

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000400100042-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: March 28, 2003
• Sequence Number: 42
• Publication Date: June 19, 1964
• Content Type: MF

Approved For Release 24'3/03727 : CIA-RDP84-00780R000400100042-3
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MEMORANDUM FOR: Deputy Director for Support
SUBJECT : Office of Finance Actions Taken in the
Interest of Increased Efficiency or
Economy - During Last Quarter of
Fiscal Year 1964
Per request, this memorandum contains information regarding
items of interest in connection with the above subject,
a. Completed procedures and instructions providing for a
system of centralized processing of travel accounts to be made
effective 1 July 1964, in order to eliminate the duplication in
processing which now exists.
b. Completed procedures and instructions for the
implementation, as of 1 July 1964, a system for the certification
on a decentralized basis of certain types of accounts and vouchers
in order to eliminate duplicate handling in the processing of such
documents.
d. Transferred to U. S. Treasury Disbursing Office function
of preparing Government salary checks previously performed by
this Agency, with resulting estimated savings of $20, 000 per year
in equipment rental costs and one-half man-year in manpower.
This transfer should not require any offsetting increase in
equipment requirements in the Treasury Department Disbursing
Office.
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Approved For Release 2003/05/27 : CIA-RDP84-0078OR000400100042-3
e. In the Fiscal Division the use of general ledger account
coding by fiscal year designation was eliminated within certain
asset and liability accounts. The elimination of this requirement
has improved the accuracy and speed of the voucher preparation
and payment system, the recording of disbursements, receipts,
and other items effecting assets and liabilities. Man-hours
formerly needed for the recording of accounting transactions
are now utilized in the analysis and review of current activity.
f. Improved methods for controlling and facilitating
subsequent reconciliation of payroll accounting data have been
initiated regarding the activity between the ADP Division and
Fiscal Division/Payroll Branch and Accounting Branch. Such
improved methods will provide for the saving of many man-hours
each year and expedite reporting activities relating thereto.
g. Clerical responsibilities and certain procedural techniques
have been realigned within the operating units of the Fiscal Division/
Payroll Branch. Such changes have increased the operating
efficiency of the units in that the utilization of man-power is more
flexible and more direct supervision has been achieved.
h. New procedures for processing the Confidential Funds
payrolls were developed and conversion made in May to a computer
system. This transfer from EAM equipment to the computer
permits additional progress in the overall program of "capturing''
data on tape as a by-product in the preparation of an original
required document for staff employees.
i. Participated with BPAM in the implementation of a
Financial Analysis Number System (FAN) designed to utilize
computer methods to produce data required in the programming,
budgeting, accounting and reporting processes. This System to
become operative effective 1 July 1964.
j. The Industrial Contract Audit Division eliminated the use
of certain forms in cases in which we felt that they could be
dispensed with; consolidated records which were previously
segregated; simplified report forms and prepared and arranged
to have certain reports submitted at less frequent intervals.
Approved For Release 2003/T -RDP84-00780R000400100042 3 declas~