MEMORANDUM FOR ASSISTANT DEPUTY DIRECTOR FOR PLANS FROM L. K. WHITE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000500060001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 12, 2016
• Document Release Date: June 20, 2002
• Sequence Number: 1
• Publication Date: September 21, 1964
• Content Type: MF

DD/S RGISTRY
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FILE
E
DD/S 64-4707
2 1 SEP 1964
MEMORANDUM FOR: Assistant Deputy Director for Plans
Tom:
You will recall suggesting just before I went on leave
that we explore the feasibility of publishing regulations in batches semiannually.
In looking Into this, 1 find that during 1963 we sent 960 typewritten pages to
the printer for letterpress reproduction and there were 66 pages of Instruc-
tions to explain the changes being processed. This would meat that we would
have 33 pays of instructions alone every six months to explain the changes in
480 peps of regulatory material. 1 think you can see the problems that we
would encounter if we were to hold everything and submit it for coordivation
In a package of this size. Even if it were feasible for the editorial staff to
review this much material at one time and ensure that all of the most recent
changes had been accurately incorporated, the people whom we must ask to
coordinate would literally have to drop everything else and devote full time for
several days to reviewing regulations. Some of the changes would almost W-
arts* be out of date before the coordination process could be completed.
Most of the regulations we issue should not be held
le) and many of theta cannot be delayed for a period of months. Examples
of Mai of these we have processed recently are the regulations changing the
policy on vehicles and transportation allowances, the housing regulations,
and the travel regulaticas . If we issued policy and procedure only twice a
year. we would never have a current set of regulations and, worse, we would
never know which regulations might be current and which might not.
I would lik.e to consider this question closed, but if
you feel it Is worth trying we might run an experiment with the cooperation of
your publications control people during the next several months.
SA-DD/S:RHW:nft (1 Sept 64)
Distribution:
Orig - Adse
- DD/S Subject
1 - DD/S Chrono
s/vds
SECRET
Excluded front aueonia
downgrading and
dealassifieation
Sted
L. K. White
Deputy Director
for Support
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CONIEFNTIAL
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Colonel White:
16:111'
-1964
You asked that we have re (iv for von when vnil returned a summary of
the pros and cons relating to
be processed in batches semiannually.
suggestion that regulations
25X1
I have not been able
off the record, has
says he thinks this
to come up with anything to support this idea nor,
from whom I solicited arguments. Joe
must have been something entioned to
'm
25X1
quite some time ago which was noted by Mr. K at that
with you until several months later. He believes now
tine DUI not raisea
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that
as since been persuaded that the idea is not practical.
Unfoitunateiy, I
don't see how we can use this background in discussing
25X1
the question with
Some of the cons are:
a. During 1963 we sent 960 typewritten pages to the printer for
letter press reproduction. This would mean processing 480 pages
twice a year. If we were to hold a package for six months and submit
it for coordination in this volume, we would have to expect coordinators
to drop everything else they are doing for several weeks in order to
get them processed; and it seems doubtful that we would ever get any-
thing coordinated. If, on the other hand, we coordinate as we go and
only hold the printing for release twice a year, the burden on the printers
would be intolerable. It would also impose an intolerable burden upon
the editorial staff to check and cross check and ensure that everything is
current as well as fully coordinated before release to the printer.
b. During 1963 there were 66 instruction sheets to explain the
changes being processed. This would mean that we would process 33
pages of instructions alone every six months.
c. Using this system we would never have a current set of regulations
and, worse, there would be no way of telling whether or not they are current
at any given time.
d. Most of the regulations we issue cannot or should not be held up.
Examples of some of these we have processed recently are the regulations
changing the policy on vehicles and transportation allowances; the housing
regulations; and the travel regulations.
There are other arguments having to do with mechanics and details which
would refute the idea of semiannual production, but I haven't made any attempt to
marshall them because it seems to me the arguments quoted above should be
sufficiently persuasive. Attached is a memo to Tom for your signature in case you
want to deal with this matter separately without waiting to discus with him the
other questions he raised at the same time. /7341?
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1
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OUP
RHW
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FILE
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FOlt:
2 DEC 1964
Director of awratimlocietala
-"Itroaoir of
,,t4e-lor of tnce
'fhrti,-..-tor ogiatt.:
-.Iiraztor uf
Are..tor e. Itchy
'fraining
wt at,16
tasks aro tt,3319pcil to nviividual Stpport *Xficos,It L, Aistoreary
ow!.o ,3to,..:riatz, to estabiieh a to, *tains ,Ieadline. %K.Ik deadline -
earPIZIa tiMety atk d to ;41..A.401 iatiAgat allocation a pr..:e.,t44 acti or
ionaL,? Paiho-e to -meet on establis1 1Une or tho last =Mot.: -umeAirdon of
inaktrretately Drejaml responoe t tnJkttve of dometergaliZfItiutigi
=Jeiir requiling
oraor etiliormly to meet we ria4,4Dasibilittes- with ;7'71 : 7. V- 4Cait"-
C6101 :.;tiA-on Office Head will inatitate and inaintain k..ro,.401ureo
are, ae,;eziTery tocasare that iiewline-_,; eAradialied Lythe iiTtiTL,r; f thDiro,.. -tor
at ea!, -tiffice of the Deputy Diratior tor :=,'irk:,xtrt us motion r,fther
orally or in writ, are strictly afibereti to. An extension it, to cto
only far dtht! tx.tuat cetrilelling reaeovo . Aar* no deadline 4,3 :loft 4,y- the Office
of the -Dtrier or the Uffit. cif the ;:-ea;aity atrector for 5.;14. dee
Elena will e,stailizh a realistic 1aiIk, **tee die Office of tW Directo,-
fortl:ort an euaurz that des, (Maine ta mat.
.
It i, roy aim that toy hormaitaw Aid should i. of miti? Izthn
to you. DJ elta Mid, they will it-23stifor to he available at any tit= for AN:113atia-
donnovtoe ouiJ iiltitutiOCO,
ft Ls ao.aential dant oomph:P=1 .4:aff work ri=ireatisidog thobe.itelltat
of the offke otocerneu. normally lozhallng a rihriew by the Cfrt.Ilea% be
re,..;eived in the refine...dug office for dae indkated
SA -DD/S:RJP: RHW: nfa (1 Dec 64)
Distribution:
Orig - D/CO
1 - ea following addressee
DD/S Subject w/background
1 - DD/S Chrono
=
St. 14, 4, vviute
L-. T.
YI04171451.7 Thr9.71TYr
ftir
;717-7 ?
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Approved
:DTIRANfilbil213111fiasE1151PCIAiRigg&laggi8q1Nq
DATE
0501
To:
Colonel
White via Mr. Barwe-cman
ROOM NO.
BUILDING
REMARKS:
Recommend
seven signatures.
?
i:007,11
RHW
FROM:
ROOM NO.
BUILDING
EXTENSION
FORM NO
1 FEB 55 L:1"
REPLACES FORM 36-8
WHICH MAY BE USED.
GPO 1957-0-439445
(47)
060001-2
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ILLEGIB Approved For Release 2002/08/15 : CIA-RDP84-00780R000500060001-2
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Apr
?
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rov44(Kagiialgim 4TR/:08/'&:nqa-pent00780R0005000600
For your information. This was handed
to each DD/S Office Head at my staff meeting at
0830 this morning.
V),11
L. K. White
( DATE )
FORM NO.
'VI REPLACES FORM 10-101
I AUG 54 WHICH MAY BE USED.
I 47 /
1-2
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COPY USN ONLY
Approved For ReiedgEW2Ont5lit -?CTEFE1-'84-00780R00
MEMORANDUM FOR: Director of Communications
Director of Logistics
Director of Personnel
Director of Security
Director of Training
Chief, Medical Staff
DD/S 63-5008
25 November 196
SUBJECT : Actions of Interest to the Office of the Director
1. Each DD/S Office Head will furnish DD/S as soon as possible but in
no case later than 1000 hours, Tuesday, 26 November 1963, a memorandum
listing all actions for which his Office has any responsibility and in which the
O-DCI or O-DD/S either has or should have a particular or special interest.
The memorandum will contain a brief status or progress report on each item
listed with an estimated date of completion where appropriate and an indication
of any action which needs to be taken by anyone outside of the Office, including
O-DD/S and/or O-DCI, to ensure completion in a minimum of time.
2. Effective immediately any action in which the O-DCI has a particular
or special interest, as distinguished from day-to-day routine, will be given
the highest priority attention by DD/S components. Office Heads will establish
procedures to ensure that they are personally aware of any such interest com-
municated to their Offices and, insofar as it is within the competence of their
respective offices to do so, that action including appropriate coordination is
completed in a minimum of time. They will also ensure that 0-DD/S is aware
of any such O-DCI interest and that O-DD/S is kept fully informed of all com-
munications with the O-DCI, either oral or written.
3. Deadlines established by O-DCI or O-DD/S on action requested, either
orally or in writing, will be strictly adhered to with extension requested only
for the most compelling reasons. Where no deadline has been established by
O-DCI or O-DD/S, the Office Head will establish a realistic deadline consistent
with these principles of speed of action, advise O-DD/S and ensure that the
deadline is met.
4. It is my aim and that of my immediate staff to be of maximum assistance
to DD/S Office Heads and to this end we will endeavor to be available for maxi-
mum consultation, advice, and assistance to include, in the interest of speed or
?11INISTRATIVE INTERNAL USE ONLY
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ADMINISTRATIVE s INTERNAr USE ONLY
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economy of time, the review of draft papers. However, such drafts when
submitted for preliminary consideration should represent the best efforts of
the Office concerned which normally should include a review by the Office
Head. I am aware of the heavy and increasing workload which Support services
are carrying with restricted budgets and personnel ceilings. However I cannot
accept this as an excuse for any failures to comply with the intent and spirit
of this memorandum. We are all here to serve the Director who is in the final
analysis responsible for all that we do. If our staffs are not now organized to
provide this kind of service and completed staff work, reorganization is already
overdue.
DD/S:LKW:maq(24 Nov 63)
Dist:
0- D/CO
1 - Ea following addressee
1 - DD/S Subject
1 - DD/S Chrono
34
Z--)(:5 4
- -
/s/
L. K. White
Deputy Director
for Support
4_DMINISTRATIVE INTERNAL USE ONLY
-2-
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Approved For Release 2002/08/15 : CIA-RDP84-00780R00050006
MEMORANDUM FOR: Deputy Director of Central Intelligence
DD/S 63-5044
27 NOV '1963),
SUBJECT : Inventory of Actions of Interest to the Office of
the Director
1. The attached list represents the major action items for which
DD/S offices have a responsibility and in which the Office of the Director
has a particular interest. It includes some items in which O-DCI has not
formally expressed an interest but of which we think you should be aware.
I have not listed actions or activities of a routine or recurring nature which
are current and the status of which is known in the Director's office.
2. Steps have been taken to have appropriate action on the items
in the attached list concluded as soon as possible.
Atta,chment
A Enli'itiftl!
"or
Deputy Director
for Support
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Action Item
VrnPr
ta)21,L?:IC
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Status
Action Required
25X1
Reduction in Workload or Increase in Funds At the present rate of production PSD is
short approximately $350,000 of funds
required in the current fiscal year. A
committee has been appointed to review
printing requirements to determine if the
printing workload can be reduced.
for Printing Services Division/OL
Need for Additional Funds for Logistics
in Addition to Printing Services Division
Requirements
Air Conditioning - Headquarters
Building
Logistics submitted a report on the need
for $743,000 in additional funds in FY 64
to the Comptroller on 10 September 1963.
OL must plan curtailment in services and
support to the extent that these funds are
not made available.
GSA has identified four general problem
areas. Definitive studies of corrective
action required have been completed on
two of these general areas.
2
To the extent the printing workload
cannot be reduced by the equivalent
of $350,000 in costs it will be
necessary to obtain funds from the
Comptroller or arbitrary reduction
in the workload must be accom-
plished by 31 December 1963.
FP&BC to determine what funds
can be made available to Logistics
in order that OL can plan the
proper course of action.
GSA to conduct definitive studies
of the two additional general
problem areas and contract for
the necessary corrective action.
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Action Item
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Status
Proposed Building for Printing Services
Division at Langley
Downtown Office Space
Incentive Contracting
Early Retirement Legislation
A building at Langley centralizing printing
services would greatly improve efficiency
in this field. We believe that such a
building could be constructed using the
$1,730,000 left over from the construction
of the headquarters building if these funds
are approved by the Bureau of the Budget
and our committees for this purpose.
We have pressed the GSA to locate
approximately 500,000 square feet of
office space in Washington in order to
provide space required by expansion and
in order to vacate the several buildings in
the metropolitan area now occupied by the
Agency. GSA does not wish to take this
matter before their Appropriations Com-
mittee and has asked instead that the
Agency pay the rent during the term of
the lease.
Policy approval has been obtained from
O-DCI to negotiate where possible?
incentive contracts for procurement of
services, materiel and possibly Research
and Development.
Passed by the House. Awaiting action by
the Senate Armed Services Committee.
77'7
3
Action Required
DCI to determine whether step's
should be taken to seek Bureau
of the Budget and Congressional
committee approval to use the
funds left over from the construc-
tion of the headquarters building
to construct a printing services
building.
We are ready to discuss with the
Comptroller and Bureau of the
Budget the financing of this under-
taking and this must be completed
before further action can be
taken.
Logistics will initiate a program
of incentive contracting in the
negotiation of new contracts which
are susceptible to the incentive
method.
Coordination of cost estimates with
the CSC. One meeting has been
held. Meetings scheduled for 22
and 25 November canceled; to be
rescheduled.
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Action Item
YS'it!
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Integration of Personnel information
Evaluation Form for Supervisors
Lecture(s) on Supervision
Accessibility of Personnel Regulations
Contract Employment in the United States
Salaries of Summer Employees
Employee Association
Phase I completed. Phase II scheduled
for completion by 1 December.
A special form to be used in recording
evaluations of the performance of
supervisory responsibilities is being
drafted.
The Executive Director has requested
a list of topics be compiled for inclusion
in a lecture or series of lectures for
headquarters' supervisors.
Arrangements are near completion for
placing manuals of selected personnel
regulations in the various branch libraries
and announcing to employees that they may
consult these regulations when they desire.
A survey is being made of the contract
employees at headquarters
to determine the current
ircumstances of their use.
A study is being made of the salaries to
be paid to summer employees in 1964.
Proposed by-laws have been coordinated
and are being prepared for discussion with
the leaders of the present employees'
recreation group.
4
Action Required
Follow-up as necessary to ensure
timely completion.
Scheduled for completion by
11 December.
The first rough listing is being
refined and revised. Completion
scheduled for mid-December.
Follow through to completion.
Completion scheduled for
16 December. 25X1
Recommendations to be ready
by 15 December.
It is expected that a Board of
Directors for the new association
can be elected by mid-December.
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Action Item
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Action Required
2)(1
Use of Negro Employees
Personnel Security Review
As a follow-up to a statistical report on
the use of negro employees, a small group
of cases who apparently have not been
assigned to positions commensurate with
their education and training are being
reviewed with the Career Service concerned.
In addition, a study is being made of white
employees who hold four-year degrees and
have been in grade for four years or more
to determine whether their use is consistent
with their apparent qualifications.
The Office of Security and the IG have
completed a review of personnel security
procedures in CIA.
CRET
5
It is expected that this project
will be completed during
February 1964.
Modification of regulatory issuances
to itc rease emphasis on supervisory
responsibilities, to standardize
procedures ha reporting employee
absences, to improve communica-
tions with?persons returning from
overseas assignment. Security
indoctrination programs will be
revised to ensure adequate coverage
of the supervisory role in security.
While proceeding with this action,
we await from O-DCI assignment of
the responsibility to implement IG
recommendations.
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Action Item
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Status
Action Required
Personnel Security Reviews --
Community
Involuntary Separations
25X1 Damage Assessment of
Case
Top Secret and Codeword
Control
All military and civilian employees
of the Department of Defense assigned
to NPIC are now being security investi-
gated and processed in the same manner
as CIA personnel.
A draft revision Involun-
tary Separations, was submitted on
26 November 1963 for coordination by
the major components of the Agency.
Each Agency component ori inating docu-
ments possibly seen 1 Ihas been
sent a list of such documents together
with damage assessment forms and the
review is now proceeding throughout
the Agency. A preliminary damage
assessment was reported on 20 Nov-
ember.
The Office of Security is coordinating
an Agency-wide review of the pro-
cedures used for the handling and
accountability of top secret and code-
word materials. Questionnaires have
been prepared and circulated to people
having document control responsibili-
ties and to selected users of the infor-
mation involved.
?????r