SUPERVISION AND SECURITY ORIENTATION FOR NEW EMPLOYEES AT HEADQUARTERS AND OVERSEAS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000500090019-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 12, 2016
• Document Release Date: June 26, 2002
• Sequence Number: 19
• Publication Date: March 2, 1964
• Content Type: MF

ROUTING AND RECORD SHEET
SUBJECT: (Optional)
'D -Ovl
FROM: EXTENSION NO. S -q : 0
Director of Security DATE -
2 MAR 1964
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1 Deputy Director for Suppo
Room 7D-18
rt
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?`~ SECRET ^ CONFIDENTIAL ^ USE ONLY ^ UNCLASSIFIED
wn rIUIIU UML L?-J a ?IRU1
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2 MAR 1964
MEMORANDUM FOR: Deputy Director for Support
SUBJECT . Supervision and Security Orientation for
New Employees at Headquarters and
Overseas
REFERENCE . I. G. Report dated 10 October 1963 --
Recommendation 15. b. Therein
1. This memorandum is furnished for information only.
2. Your attention is invited to Recommendation 15. b. of refer-
enced I. G. Report, which reads: "That heads of offices and chiefs of
stations and bases be reminded of the need for particular attention to
the problems and close supervision of employees new to the Agency.
3. In analyzing Recommendation 15. b. and considering possible
methods by which additional emphasis could be given in providing ad-
ditional supervision and security orientation to new employees, prior
to departing on overseas assignment and after arriving overseas, the
following action has been taken:
a. A program entitled "Supervisory Responsibility
in Maintaining Personnel Security" has been proposed
and forwarded to the Deputy Director of Central Intel-
ligence for approval which, if approved, will place ad-
ditional and specific responsibility on supervisors at all
levels to periodically brief employees under their super-
vision on basic security fundamentals as set forth in cur-
rent Agency regulatory issuances. The program emphasizes
the supervisor's responsibility to the new employee. It
I Ireminds Chiefs of Stations
and Bases of their responsibility in providing briefings
and close supervision, particularly to the new employee,
who has recently arrived overseas.
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b. A detailed study has been completed by the Office
of Security on current briefing procedures afforded new
employees at Headquarters. The study was conducted for
the purpose of determining the feasibility of providing
specialized briefings for new employees prior to departing
on an overseas assignment. During the study, it was
disclosed that for the years 1961 and 1962, employees
entered-on-duty with the Agency. Of this group, 374 de-
parted for overseas assignment after having been with the
Agency less than twelve months. Therefore, the percentage
of new employees departing on overseas assignments with
less than twelve months service in the Agency is small in-
deed. These figures do not include Office of Communications
personnel.
4. The study, referred to in subparagraph 3. b. , above, revealed
that Agency employees receive the following security briefings at Head-
quarters commencing with their entrance-on-duty:
a. Security Education Program -- consists of nine
hours of security briefings conducted in three, three-hour
sessions.
b. Reindoctrination Program -- as authorized and
directed.
c. Counteraudio Briefing -- provided all employees
prior to departure on overseas assignment.
d. EAB (Employee Activity Branch) Individual Briefings --
mandatory briefings provided on an individual basis prior to
departure on overseas assignment. (See Attachment -- "Travel
Data Sheet, " Form 1987, utilized as a guide by the EAB repre-
sentative when conducting a briefing).
5. The EAB Individual Briefing is specialized in that it is conducted
on an individual basis and the EAB representative, prior to conducting the
briefing, has reviewed the employee's security file and noted areas of
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specific interest where additional emphasis is required. For instance,
a new employee would receive a more detailed briefing than a more
senior employee who had a history of several overseas assignments plus
TDY travel experience. Likewise, an employee with a background of
creditor or other problems would receive a more concentrated briefing
in those areas than possibly elsewhere.
6. As a result of the study referred to in subparagraph 3. b. , above,
instructions have been issued to place additional emphasis on basic security
matters with which new employees should be familiar during the Security
Education Program and EAB Individual Briefings. With the added emphasis
on briefings for new employees in the above programs and the implementa-
tion of the program referred to in subparagraph 3. a. , above, plus the
briefing all employees receive, particularly new employees, on arriving
at an overseas post, it is felt that compliance with Recommendation 15. b.
of referenced I. G. Report is complete.
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nannerinan
Director of Security
Attachment:
Travel Briefing Data Sheet,
Form 1987.
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9 January 1964
Attached is the IG Report on Survey of
Personnel Security and Mel's memo dated
12 December 1963. Will you please have the memo
brought up to date with respect to the five recom-
mendations on page 9.
I think we should meet with someone in
Personnel on Recommendation (a). I know they
are doing something in this regard but I am not
sure what it is and if it is going to satisfy Mr.
Kirkpatrick who is awaiting a comprehensive briefing
of supervisors on their total responsibilities.
Before being submitted to Mr. Kirkpatrick such a
briefing outline is to be approved by Colonel White.
At
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MEMORANDUM FOR: escutive Officer
o4
SUBJECT status of Recommendation by the
Inspector General
1. In accordance with your request of 20 January 1964. the status
of recommendations contained in the Inspector General's report of 10
October 1963, relative to the survey of personnel security, is set forth
""hat the Agency initiate a formal program for indoctrination
and periodic raindactrira-tlon of supervisory personnel in their
responsibility as supervisors a. particularly as regard* personnel
security. "
itus : Iarxa le entation of Recommendation 15. a. was
assigned to the Chief, A&T! by OS Action Memorandum
No. 29 an 18 November 1963, The Cbief, A TS responded
her 1963 with a written narrative which to to
ncluded in the W M Office of security a r*indontrination
program with additional emphasis on the supervisory
role in support of personnel security. The implementation
of 1:ecomme ndation 38. a. has been compleated as described
above.
Recc~-zn*nesnd$ie n I3. b.
"That heads of offices and chiefs of stations and bases be re-
minded, of the need for part lar attention to the problems and close
supervision of employees now to the Agency. "
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Mr. A0aa ra -. in ea nt an Recommendation
15. b., suggested that peerbapo the above r"ammeadatton
could be accomplished through (1) the preparation of a
Headquarters - t c: with a limited distribution
tL%g out supervisory responsibility to
the Agency and requesting Chiefs of ]Samoa and eta,
oveerseas to assure that an LOf? briefing preaedure for
newly arriving er ploy..s to in eft; whereby, the
eempllo .. I. fully indoctrinated into local security rele'
gquirextxenta by it thorough briefing an the, realities on that
particular post of assignment; and (2) that mot* control
and care be asserted by PSD in the approval of new
eunployoes prior to assignment overseas;
The 1. Recommendation 15. b, and Mr. Dan an's
suggestion (1), as set forth above,. axe being implemented
by the eut ve Staff, -wee of Security, In the propwra.
er mom and n with attachments to the
re c ding that the
Deputy Mars provide a verbal briefing at staff
conferences for supervisors from the Deputy Airsctor
level down to the divtsion and branch lee 1s relative to
the supervisors rggsp eibility in mai taming personnel
security. The verbal briefing, referred to above, will
be se lemeara