MEMORANDUM FOR MR. KIRKPATRICK FROM L. K. WHITE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000600110011-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 25
• Document Creation Date: December 14, 2016
• Document Release Date: November 18, 2002
• Sequence Number: 11
• Publication Date: July 1, 1964
• Content Type: MF

CO HD TIA . DD/S
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MEMORANDUM FOR: W. Kirkpatri
")D'/S I xIY,
L
I U L -196
OGC Has Reviewed
The attached proposed agenda for our University
Associates Annual Conference this year has been prepared by the Office
of Personnel, bearing in mind your Action Memorandum No. A-307 dated
24 October 1963 and your oral discussion of 18 June 1964 with
Request your approval in principle,
work out the details.
S
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DD/S:LKW :jrf
Distribution:
0 - Adse w/O of att (att: DD/S 64-3594)
1 - D/Pers w/O of DD/S 64-3594, T of att, & orig agenda
X- DD/S subject w/cc of DD/S 64-3594 w/att & background
1 - DD/S chrono
DD/S 64-3594 - Memo dtd 22 June 64 to D/Pers fr C/PRD/OP,
subj: "University Associates Annual Conference, "
w/att (proposed agenda)
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T Excluded from auto iatte
CUV1 IDEN IAL down Itug a1
def"ir AifPCetlal
 CON IDENTIAL 1~1
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4 Ott Director of Persmial
Personnel uitnent Division
Z University Associat Annual Conference
se Colonel dIhi.te that d wing discussion firs,
rkpatrick concerning certain am-cticas of the now
he raised t question of both the "100 Univer*ities
Pa ?am4' dinners this year and the LA iversity Associates Annual Cmftrence.
As to the latter, he told, me he had se m et ru g feelings about the ate
for the cc of reee . I reminded his he had re seed his views to wr itimi
and that y and l had taken th? into dataaile i co ideration. : id ntally,
duling the Annual Oonferenc a for 2-3 Nov* r is in general momi Y> ith
t h e desires o f the Associates who h re +1i ed to your letter on this
sect and is tied in also to Mr. Kirkttrick's Plans to leaves the
an TDY the fol.lcwi ng week,
2. 1 generally outlined for him what we were corsideri and he
seenad to be in agrees t with the arpnda attached hereto. T stressed the
of the Associates to participate the e l a in sow part of
p;t ru,, and he felt that the abed Penal of senior Agency officials a
University Associates with rraderator j after a t year
running of "2' 100 Universities Prot ran, would Wierate a rid discu ion.
3.
to the
icern of Cb1mr-1 White, yourself, and nil f as
ible GC7t7 1:114:7 t" my do and te necessity for
a frank discussion of this topic with t Associates. said "red
i in this rid, but felt that, could handle it in two wars,
specifically, (1) by mailing man Kent's 30-page critique on the book
to each of the Associates for their reading before they core to phi. ,
and (2) by i nfom l discussions at his how where he would Like to be this
year's dinner host to the Associates and another 25 or 30 Arm gjast-s.
4. The new agenda item he introdt . is the TrajniLj~ film. I
if that you and I should one the one-hour which TrairtiM
him of the "flak" we drew from shaing the filet last ear,
turned out from the beat of a ver ythii it has doe in this field and
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SUBTW1': tbiversity . ciat es
which he ideas a very professjou&l film ice. I hmm ddeterrained
that the title of this film is " ," MR) am :e
ne that Qalcml White has seen it, so I ma arranging a screening f
you and s elf and any others y m may wish to invite.
5, in connection with this yew's "100 Universities" dinnerst
t. Kirkpatrick agreed to assist us ire the local area whom we had planned
to feature him as the speaker at I , Gmergetamp J'dvas J 1 Ci IS ,
Catholic# gland, and West Virginia t tiversities. With otw having cut
b a c k our P r o f e s s i o n a l rit ce n t staff r I p o i n t e d o u t we will be muting 15 - t h i s year as a g a i n s t 22 Last y e a r and t h a t we m i l d be spretling
the dinners over the 4 weeks of Octo as against running the +entirs
pia daring a single week as we did last year. By spreading the din-
ners over an entire ninth., we will rrxt nab a standby Pasermm this year.
He *iq est d acme new speakers for this year's per? but I told hiss that
with " Invisible (bverr nt" in the bw*q .and I tmm4ht it would be
bent to use our speakers f; last year as against having to
brief any now speaJars who might have s fear of facing a faculty audience
for than first time and have *The Invisible anent" suridesnly dictate the
whole tzend of our presentation. Tie se"d to agras with my reman3n3 in
this regard and to a tic n that we keep a 4.4--3-3 balance of senior
official speakers as between the 4 Deputy fiar rat s r with Paul (,hratien
and hivaelf as representatives of the Office of the DCI. I an preparing
the sugc ted pairings of senior officials and professional recruiter: to
form the team I will re d for your and Colonel Atite's approval.
Distribution:
Original & 1 - Addressee
1 - Univ. Assoc. File
1 - PRD Chrono
OP/PRD (22 June 1964)
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PROPOSED,AGEi611A
University Associates
Araual. CoT ergaee
M .d*Z& 2 k'vamber
Boor
0900
- 0910
Opening Remarks
Emmett D. Echols
Director of Personnel
0910
- 0930
Welcoming Remarks
John A. McCaee
Director of Central
Intelligence
0930
- 1030
The U. S. Intelligence Community
and Counterinsurgency
Lyman B. Kirkpatrick, Jr.
Executive Director-
C.ttrol le r
1100 - 1213 The World Situation Ray S. Cline
or
Jack Snith
1330 - 1440 The Scientist in intelligence Dr. Albert U. Wbeelon
Deputy Director
for
Science and Techiology
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First Rqz (CO4t.)
1500 - 1515 Remarks Matthew Baird
Director of Training
1515 1600 The Career Officer ~'taiznirig Progra 25X1
Chief, C0'"P
1600 1700 Traintng Film
1700 Dinner Lyman H. Kirkpatrick, Jr.
Host
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Tuesday, 2 L*Xe -ber
LIME
0900 0950 Administrative Processing of Travel
Vouchers and Per Diem
0950 - 1000 Remarks
1000 - 1130 "The 100 Universities Programer"
---A Critique
1130 Depart Headquarters for tench at IC
1300 -- 1600 Remarks and Tour of Facilit
1600 Departure NPIC for Airports, Trains, and
Hotels
Chief, Persdnel
Recruitment Division
Panel
iii a cuss in
Arthur C. Zu.lahl
Director, NPTC
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UUMIJI
 . _ .A1?N?TN~S,2`~A' i Tk~ _t~k AAA IJSE?ONLY__y,_ .~,. .
DDJS 64-2123
10 APR 1964
MEMORANDUM FORt Director of Pere4snel
g the personal interest of Mr.
rlcpa trick and Colonel White in the annul meeting of the university
associates I believe it would be advisable to prtso this year's prop*600
program prior to va c tion time. 2'tease rarer to Action Memorandum
No. A-307 dated 24 October 1963 and Colonel Whitt's ments on the
routing sheet which forwarded the action memo .t m to )vu on
28 October 1963.
May we have y
nod-Juno?
STA1
EO-DD/S:VRT:maq (10 Apr 64)
Distribution:
OTig - D/Pers
L 1 - DD/S Subject w/background
1 - DD/S Chrono
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DD/S 63-3202
MEMORANDUM POR. Direr to
SUBJECT
Report on "100 Uaiversitles Program"
Colonel White has received the rei its of
"100 Universities Program". Messrs.
expressed a preference to receive one :import covering
and which he may forward to the Office of the Director.
cipants in the
STAT
e Program
STAT
utive Officer to t ie
ctor for Sup aiort
EO-DD/S:VRT:maq (5 Dec 63)
Distribution:
O- Adse
V1 - DD/S Subject
1 - DD/S Chrono
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 UNCLASSIFIED Approved kase 2002/11/22: CIAf!TP1[4}pPT0@RgQA@00110011C ], SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Annual :Meeting of the University A?sochit; sn" ' the Agency Recruiters
FROM: EXTENSION NO.
DATE
Deputy Director (Support)
TO: (Officer designation, room number, and
building
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.(
Eck:
L-trectur of Personnel
2.
When we prepare our program
next yeaL, ova -will want to clear it
with Kirk before putttxtg it in final
3.
loi: ca. 1d on't know how you feel about
it. but we might want to question some
4.
of the things he suggeets. The big
glaeastion to how to use best the very
limited time that we have these People
s.
in captivity. Also, it seems to me
that most of these .tipple are coming
ear and that we Wafxt
eax after
k
b
y
y
ac
b.
to avoid repetition. To other words, I
thick or objective of trta . ay ttremmz
7.
feel that they are real 'associates
may well have to be accomplished over
a period of several years.
8.
In any case. give all this some
thought. and submit your program for
v.
neat year early enough for us to con
eider it carefully with Kirk.
10.
11.
LKW
12.
Att: Action Memo No. A-307 dtd
24 Oct 63 to DD/S fr Ex. Dir.,
13.
same subj (DD/S 63-4507)
DD/S:LKW : jrf
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15.
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FORM 610 USE PREVIOUS SECRET CONFIDENTIAL INTERNAL UNCLASSIFIED
3-62 EDITIONS ? ~ ^ USE ONLY ^
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(CLASSIFICATION)
OFFICE OF THE DIRECTOR
Action Memorandum No. A-307
Date 24 October 1963
TO Deputy Director /Support
SUBJECT . Annual Meeting of the University Associates
and the Agency Recruiters
1. I thought that the annual meeting of the
University Associates and the Agency Recruiters, together with the
senior Agency officers working on the 100 Universities Program, was
a successful event, and certainly an improvement over previous meet-
iags. However, I feel that certain improvements can be made.
2. In future years I believe that the first day of the meeting
of the University Associates should be held here in Headquarters and
should be devoted exclusively to a reorientation ofl the changes that have
taken place in the Agency during the preceding year. I would envisage
that such a day would include a welcoming speech by either the Director
or Deputy Director, an hour devoted to major developments in the U. S.
intelligence community, an hour devoted to major changes in the Agency,
and perhaps the final hour of the morning devoted to a comprehensive
analysis of the world situation. The afternoon could be devoted more
to some of our major efforts, such as Wheelon on scientific and tech-
nical intelligence, Lundahl on photographic intelligence, and perhaps a
concluding period on such subjects as counterinsurgency.
3. By this vehicle I think we can do a lot better than we did
this year in making the University Associates feel that they are some-
thing more than recruiting tools; that they are indeed ''associates'' of
the CIA; and that they have been taken into our confidence in some of our
SUSPENSE DATE:
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mportant work. I feel further that we need periodically to engage in a
ittle salesmanship with these people in order to keep up their esprit de
,;orps and continue them as enthusiastic supporters.
4. After the first day I believe that the balance can be worked
,)ut in close association with the recruiters and the Office of Personnel.
5. Would you please see that this is implemented for next year.
25X1
LIman it Rpa ric
xecutive Director
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?THE 100 UNIVERSITIES PROGRAM
A new dimension to Agency college and public relations is being added
during the week of 4 November when twenty senior officials, drawn from the
four Deputy Directorates, will participate in a nationwide series of informal,
off-the-record, luncheon or dinner meeting discussions with some Z, 000 key
faculty and staff members of over 100 colleges and universities. Aiming at
making a straightforward presentation of the Agency's role in national security
and the career challenge we can offer the college graduate, we believe this can
be done securely and that the program can be extended in succeeding years t,]
many more institutions of higher learning.
We are seeking both the short- and long-range recruitment value inherent
in filtering down to the college senior and graduate student (through the profes-
sor, dean, or department chairman in whose judgment and career counsel he
has high confidence in today*s hectic bidding for his services) a more accurate
image of the Agency as a prospective employer--as reflected in the words and
professional demeanor of its own successful careerists.
In sponsoring this program, the Agency has responded to the best advice
of its University Associates, a consultant panel of thirty deans, department
heads, professors, and placement directors who have been serving the Agency
for several years, but primarily in the area of JOT recruitment until their
advisory base was broadened in recent months. Our Associates told us our
employer image would be greatly enhanced by exposing our senior officers to
selective "small faculty groups with whom they would sit around and talk.
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19 September 1963
ATTENTION : Mr
Pursuant to your request I have examined the
proposed recruitment brochure and attach some minor comments. I
have also shown it to Mr. Kirkpatrick and his comments are also attached.
Neither of us advocates any major change. While I realize it is your pri-
mary objective to have these printed and available for distribution in
connection with your "100 Universities Program", I would hope that it
might be possible to have a few for distribution to the recruiters and
college associates when they are here early next month.
L. K. White
Deputy Director
(support)
DD/S:LKW :jas
Distribution:
0 - Adse w/Atts
1 - DD/S chrono w/o Atts
_"~l - DD/S subject w/o Atts
ADMINISTRATIVE - I ' R NNAL USE ONLY
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 Approved For Release 2002/11/22 : CIA-RDP84-0078OR000600110011-4
fhe attached memorandum requests approval
to increase the representation allowance for field
recruiters to cover costs of the "100 Universities
Program" plus normal expenses anticipated during
FY 64. 1lie additional authorization which may be
requi i.ed will not exceed $2400 and can be absorbed
in the present budget of the Office of Personnel.
Request your approval.
Ied
L.. K. 'hite
1 3 SEP '-463
EA-DDS/S:RBF:maq (13 Sept 63)
Distribution:
Orin; - DDCI w/O & 4 ccys of DD/S 63-3840
1 - DD/S Subject w/ccy of DD/S 63-3840
1 - DD/S Chrono
DD/S 63-3840: Memo dtd 10 Sept 63 to DDCI fm Emmett D. Echols, subj: Representation
Allowance for Professional Field Recruiters
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1c6,
Alamo for =GT Jfr !/S dtd 16 ' 63 (M 63-199)
1. This aebee a .ts a rae t ion for your jai.
5.
2 Poferowed assmaae'repdeaet authorizes a repreeeaatation allowance
not to eazceed *30d per year tar each remoter. Bmmver, it aMea"
that our initial est 1 *te of tlu= entertaimment expenses in ct ee-
tioaani with the "100 Uaivels tiyea Pte" vas c riy nodest. we
e ted the eetimate for this progxa exa t basis that each rre-
eruiter v=M provide I=da at 1,2.50 per st to wt more t t 20
mss at each of fire u i raaitiee, a 1 of t250 par rrecruiter.
31noe vuiaati in the a aab.r c:f ets and c per gmest were
eaWected, it vas asa aad that the cost vould. avera less than this
mount and that an ,over" U sllovwxw of $300 voouM be 'f'ieient
to cover the repine ntati l r wire nts of each recruiter on
atnr ie63 basis.
later da to is d:i oat a that the cost
larger universities in *etrapoM tan U vas Vill be closer to . 50
per g st than $9.550. Also we h e been advised by university of'-
ficisle at t tird and at the University of Cali orniae to r . -
ulae both a M mil jup as a diaper session. Conoequent i y, the
of will be exceede ? in ogre cases for the " Unl ve -
aities P oPM" alias, and therm will be eo bs oe for the
cruiter to sally to his noxmal
~ seatettic l a ,-masse
100 per yeutr.
$. it is ester that rihout 50 per cent of our recruiters
will exceed their tiotal allovwce of $300 min the week
for the "100 ? .versities Program" &xrim the week of 4 fiber.
In order to cover t se casea and to p i r a maxima
iawanc* of $100 per recruiter fr r other re re tatie 3. require-
aeaata %hicb arise over the year, ve believe that there sh ld. be
provision for e:meptioxts to the s300 limit estanb l.i ehed by te } ee r-
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 r
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5
mbstitute for
a. &mmiters in t
Progrm" s t1wri ed, * e ial rune,
for n ce xy r sentsU 1 xei3 o
B+ v r J claims in exss a:,' t3DO viii fire the persca 3
a x M&L of the 8Dir+ etor os: rso ei
b in tion to Vx- c
provided in 1 a a s.L-me-
a regular representation n` .
year to mcet necessary
out t1w year
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5i?ncd
; tty ~z P O
The rsc tioz in p&r*g 1 5
tb
Date
.;. qty a rector at LO, n a Late 1 ~nw lttc;
Distribution,
0 & i ? 3 /PP rec af i-`A3pprov
WIftraA ~jt (9 ac=ute a; ' 63)
oto2 of Aerooon i
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12 September 1963
Colonel White:
In answer to your questions:
The maximum anticipated costs involved
For the "100 Universities Program"
$ 7000
Normal representational expenses,
FY 64, for 23 recruiters
2300
Total
$ 9300
The current authorization provides for
$300 per recruiter, a total of $6900. Thus we
are talking about a maximum additional cost of
$2400 to cover Emmett's request. This can be
absorbed in the Office of Personnel budget and
thus no additional allocation of funds will be required.
Parker and I both feel therefore that this need not
be routed through the Comptroller.
Recommend your initials and signature.
STAT
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,-L-- Z) Z:> C
0-11 sW eci
14
(wiuelc )
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MEMORANDUM FOR: Deputy Director (Support)
SUBJECT: Representation Allowance for Professional
Field Recruiters
1. Mr. Echols' memorandum of 6 May 1963 to you,
subject as above, proposes that the representation allowance
now made available to Personnel recruiters in the amount of
$100 per year be increased to $300 per year. I understand from
Mr. Echols' memorandum and conversations with Personnel that
our recruitment needs are extensive. Further, the Agency re-
cruitment program is complicated somewhat by security factors
and representation expenditures are necessary.
2. The Comptroller General, in a decision involving a
statute with language identical to that of section 8 of the CIA Act,
namely, an authority for expenditures "necessary to carry out its
functions," refused reimbursement for official entertaining expenses
"in the absence of a showing that the expenses were necessary to
enable the Commission to carry out its duties." I believe a ietermi-
nation that the expenses are necessary to enable CIA to carry out
its functions would be proper and the allowance could be approved.
However, since the expenditure of confidential funds is involved,
the determination should be made by the Deputy :L?irector of Central
Intelligence.
3. Mr. Echols' memorandum is forwarded herewith.
LAWRENCE R. HOUSTON
General Counsel
cc: Comptroll o att
Directs oO Personn el w/4 alt
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 CONFIDENTIAL
D tV5 ..3 / GI j 3
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6 MAY 1963
MEMORANDUM FOR: Deputy Director (Support)
SUBJECT . Representation Allowance for Professional Field Recruiters
1. This memorandum submits a recommendation for your approval. Such
recommendation is contained in paragraph 6.
2. It is considered timely, in view of a number of programs currently
being planned, to review representation allowances currently authorized for
field recruiters and to make appropriate recommendations for the coming fis-
cal year.
3. In the past, recruiters were allowed minor entertainment expenses
not to exceed $100 per year per recruiter. These funds were used primarily
to permit luncheon invitations to faculty members, placement directors and
important lead sources. While not included in their blanket travel order
authorizations, expenditures were vouchered by the recruiters against un-
vouchered funds. The authority for these allowances appears to derive from
project approvals which established the University Consultant program in
October, 1951. There is no record in either the Office of the Comptroller
or the Office of Personnel specifically authorizing representation allow-
ances for field recruiters, although vouchers for minor entertainment
expenses have, to date, been honored to the limitation mentioned.
4. In his report to you of 29 December 1961, recommended,
"that the arbitrary limit of $100 per year for representational purposes be
reviewed and such adjustments made as may be necessary." This has not, until
now, actually been necessary. The average expense for entertainment purposes
for the professional field recruiter for Fiscal Year 1962 was approximately
$50. However, increasing emphasis upon our college public relations and pub-
lic speaking programming indicates a need to define precisely the authority
for recruiter representation allowances and to raise the maximum limitation.
Reimbursement for entertainment expenses will continue to be subject to Head-
quarter's review and approval.
5. The Personnel Recruitment Division is programming for the week of
4 November 1963 team visits of field recruiters and senior Agency officials
to approximately 100 colleges and universities. Informal luncheons or din-
ners will be arranged at each university; invited guests will include key
faculty members, such as deans, department chairmen and administrative offi-
cers, with whom the senior official will discuss the opportunities for careers
in the Central Intelligence Agency. It is not expected that any group will
exceed twenty in number and all arrangements will be conservative in terms
of the cost; nevertheless, it is important that the field recruiter assume
the cost in behalf of the Agency. Under this program, each recruiter is
assigned five universities to be visited during the week of 4 November. An
informal pilot venture of this nature in which two senior officials each
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GROUP I
Excludel ham adM+matic
dwngradlag hd
deClasslt1C.0a
 CONFIDER -1 Ihi.
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SUBJECT: Representation Allowance for Professional Field Recruiters
visited five universities in Texas and five universities in Virginia and
North Carolina indicated costs for this kind of entertainment average $2.00
per invited guest. The total cost of entertainment for this particular pro-
gram should approximate $4,000 or $200 for each of twenty recruiters in
addition to their normal expenditures for year-round recruitment activity.
6. It is recommended, therefore, that field recruiters be permitted
representation allowances not to exceed $300 each with the understanding
that we will monitor the use of this allowance carefully and bring to your
attention any plans for special use of this allowance such as that described
in paragraph 5 above.
Y--- zmmezz u. Bcno:Ls
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The recommendation in paragraph 6 is approved.
Deputy Director (Support)
Distribution:
0 &,1 - Comptroller
2 - DD/S
2 - C/PRD/OP
2 - D/Pers
1 - St back
OP/PRD blh (6 May 1963)
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 Ap
vesfstopltleasec2OMtJ tFGrtA P84 GOR6$06,00110 11-4
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
Deputy Director (Support)
18 Headquarters
2
-
3
Comptroller
- - -
6E69 Headquarters
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
We are also attaching for your review a pro-
posed memorandum to be sent to all field recruiters
involved in the "100 Universities" program giving
them some guidance as to the type of entertainment
to be provided. I would appreciate your approval
of it at least in principle.
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
Director of Personnel r5~
,
UNCLASSIFIED CONFIDENTIAL
SECRET
F02R 610. 237 Use previous editions
(40)
U.S GOVERNMENT PRINTING OFFICE : 1961 0-587282
11-4
STAT
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14 May 1963
Colonel White (via Mr. Lloyy :
The two memorandums attached hereto as "Background" came
up last Friday. They are:
(1) monthly report to Emmett on the
Recruitment Program, and
(2) A memo from Emmett to you requesting approval
of a $300 representation allowance for professional field
recruiters.
Because of the paragraphs marked on page 2 of Rex's report
and the uncertainty as to authority expressed in Emmett's memo, I
asked OGC for an opinion.
There is no existing authority for such expenditures except
by inference, but Houston's memo to you (Attachment 1) says that the
allowance is legal but requires DDCI approval.
Ohas drafted a memorandum from you to General Carter,
requesting his approval, which I recommend you sign.
STAT
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