HONOR AND MERIT AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000900040027-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 24
• Document Creation Date: December 12, 2016
• Document Release Date: July 3, 2002
• Sequence Number: 27
• Publication Date: August 13, 1965
• Content Type: MF

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1) AEGIS AY
Executive Director-Comptroller
7E12 Hqs
I am advised that although the Honor and
Merit Awards Board does not wish to list the
Intelligence Medal of Merit under valor they do
intend, in the future as in the past, to recommend
this medal for valor in exceptional cases.
114
13 AU(i 065
Deputy Director for Support 7Di8 Hqs
EO-DD/S:VRT:nfa (11 Aug 65)
Distribution:
Origdse w/O & 1 of DD/S 65-3687
4-1 - DD/S Subject w/cc of DD/S 65-3687
1 - DD/S Chrono
DD/S 65- 3687: Memo dtd i, to ExDir-Compt fm DD/S, subj :
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 Approved For Release 2002 -00780R000900040027-2
i4L
13 AUG 1965
lit Progma
a. XWO dtd 24 July
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a. The a3 tip
Priewt CertUieste of rit
similarity M d err
merit.
b.
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sA-DD/s:RsWw (5 Aug 65)
Distribution:
Orig & 1 - Addressee
1 - DDIs Chrono
1 - DD/S subject-' w/REFS (DD/s 65--3487$ 65-3Ma, 65-3547)
1 - SA-DD/s (RSJH5, w/DD/S 65-35117, 65-3495.s 65-3187
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 CONFIDENTIAL 1 :,.:r
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24 July 1965
MEMORANDUM FOR: Deputy Director for Support
Bob:
Per your request, I have reviewed the
attached Honor and Merit Awards memorandum, and I agree
that this is a good approach. I have some difficulty, however,
with the Certificate of Exceptional Service. Can't we think of
something which carries a connotation of valor? The Distin-
guished Intelligence Cross and the Intelligence Star do carry
such a connotation, I suppose, because they are well recognized
as being comparable to military awards for valor. For example,
the Army has a Bronze Star which can be awarded for either
meritorious service or valor. When it is awarded for valor,
it has a special "V" on the ribbon. The Navy has a Commenda-
tion Medal.
I don't have any bright ideas but offer
this suggestion for your consideration: Why not use the Cer-
tificate of Distinction as an award which could be given for either
outstanding performance or valor? Perhaps when it is awarded
for valor, it could be called the Certificate of Distinction for
Valor. In any case, I would like to see us get some title which
will be recognized without any elaboration as an award for valor.
If I may, I would also like to review the
regulation with you before it is published.
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a p a;tematic
UP I &N I I A t de lsscit -~3loap
 Approved
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TO: Executive Director
ROOM NO.
BUILDING
7D-59
HQS
REMARKS:
Colonel White:
Per our conversation today, attached
is the proposed revision in the Honor and
Merit Awards Program. I think it is a
good approach.
I would appreciate any comments you
wish to make.
Bannerman
FROM: Deputy Director for Support
ROOM NO. BUILDING
FoL7fle1 ase ~002/08/15QVA-RDP8~ 00780R OU09
I FFEB ORM NO 24I REPLACES FORM 36 8
WHICH MAY BE USED.
STAT
STAT
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.zecutRik stT'
MEMORANDUM FOR: Deputy Director for Sup-
port
1. This memorandum is for your information.
2. For some months the Honor and Merit Awards Board has been coisidering
proposals designed to accomplish the following policy changes in our present
Awards Program:
a. to provide clearer delineation among the separate Honor and
Merit Awards so the basic purpose of each Award and its rela-
tive precedence can be distinguished more easily.
b. to improve the means available for recognizing individuals
assigned to hazardous areas or hazardous duties.
c. to clarify current policy with respect to cash emoluments
that may accompany Honor and Merit Awards.
3. At its last meeting on 9 June the Honor and Merit Awards Board voted
unanimously to support the attached revision to paragraph b of which, 25X1
we believe, will accomplish all three of our objectives by making e ollowing
specific changes:
a. delineating Awards for Valor from those for Performance, and
listing them in order of precedence under the two separate headings;
b. changing the title of the Certificate of Merit with Distinction to
Certificate of Distinction and modifying its description (by
eliminating reference to conditions of service, and other changes)
so it will be clearly a Performance Award and its precedence easily
discernible;
c. modifying the description of the Intelligence Medal of Merit so
its relative precedence can be distinguished more readily;
d. creating a new Certificate of Exceptional Service, third in
precedence among the Valor Awards, to recognize individuals who
perform duty under conditions of hazard or extreme hardship;
e. deleting reference to cash emoluments from the descriptions of
the Certificate of Distinction and the Certificate of Merit and
providing in a new subparagraph b(3) that cash awards up to n 000
may accompany any of the four Performance Awards, the sum/r1?fi tndc d
case to be at the discretion of the Board.
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SUBJECT: Honor and Merit Awards
4. The foregoing changes, lus 25X1
p pending action to extend the Purple Heart
to civilians of non-military agencies, should materially strengthen our Awards
Program. Before moving forward to coordinate the attached revisions in
infor-
mation. with the Deputy Directorates, however, we are submitting them to you for Your concurrence in principle is especially desired with respect to
the new Certificate of Exceptional Service since it represents an entirely new
Agency Award.
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Attach: A/S
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e D. Echols
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37. HONOR AND MERIT AWARDS
a. GENERAL (No change)
b. CIA HONOR AND MERIT AWARDS
VALOR AWARDS
(a) The Distinguished Intelligence Cross (figure 1) may be
awarded only to a person officially affiliated with CL-L,
for a voluntary act or series of acts of heroism, involving
the acceptance of existing dangers with conspicuous for.-titude
and exemplary courage.
The Intelligence Star (figure 3) may be awarded only to a
person officially affiliated with CIA for an act or acs: s
of heroism performed. in the face of existing dangers with
praiseworthy fortitude and exemplary courage.
The Certificate of Exceptional Service may be awarded only
to a person officially affiliated with CIA for performance
of duty while serving under conditions of hazard or ex-reme
hardship.
(2) PERFORMANCE AWARDS
I I (a) The Distinguished Intelligence Medal (figure 2) may be awarded
only to a person officially affiliated with CIA for performance
of outstanding services or for achievement of a distinctly
exceptional nature in a duty of responsibility, the reiiults
of which constitute a major contribution to the mission of CIA.
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~`"- downgrading and
declassification
 CONFIDENTIAL
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,(#J f The Intelligence Medal of Merit (figure 4+) may be awarded
only to a person officially affiliated with CIA, for the
performance of an especially meritorious service, or act,
or achievement conspicuously above normal duties requiring
a high degree of initiative and extra effort which have
contributed to the accomplishment of the mission of CI1,.
, J j A Certificate of $~~ 4j$ Distinction may be awarded
only to a person officially affiliated with CIA for sustained
superior performance of duty of high value or a
significant single act of special merit. ##i i0&1
101 d) A Certificate of Merit may be awarded only to a person
officially affiliated with CIA for sustained superior
formance of duty or a significant single act of merit.
~i ~ it 9 M # 0#4#1 H OOJ
CASH AWARDS
Cash Awards up to $5,000 may accompany a of the four awards
recommended
for performance, the stun /in each case to be at the discretion
of the Honor and Merit Awards Board.
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CONFIDENTIAL
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 S .3 S
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O& 1 - Addressee, w/Atts (DD/S 65-3h99) 1 - Senior Train3 ,g Officer
1 - DD/% Chrc o, w/o :L7
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Atts
 Approved For Release 200 / /15 : CIA-RDP84-00780R000900 -2
I 2# JUL: i-9GG5
1EMMU Mt sabers of CIA Honor and Merit Awards board
SUBJECT -. i Proposed
11mnett D. Zehole
Director of Peraaanael
1. Altlwugh I have not yet heard from all of the Board members
concerning their cements on our proposed revision of II I bane
received the response of the 1 i/P member. With one exception, I per'
sonally react so favorably to the editorial and conceptual adjustments
proposed that I have made up new draft of HR Oshowng both the
former text and the proposed now language and format.
2. I am sending to each Board member a copy of this new draft
together with a copy of the original draft 2ich you now have under
consideration. I wish to make the revision of ER an Agenda Item
for a meeting of the Board on Wednesday, ti August, at 2 p.m., in Room
3. You will note that the major.chaage proposed by the J/P mem-
ber is the reclassification of the Certificate of hcceptional Service
as a "Service Award" rather thanAt "Valor Award."
by the comment that so doing would not "prevent stray Deputy Direct=
from reca mending to the ICI that a cash payment acct any of the
honor awards." Personally, I do not think that we should delete the
provision for cash awards if there is any possibility that such cash
awards might be appropriate with any of the Agency awards. I vouid
therefore favor the retention of the cash award provision at an appro.
priate place in the revised 11)/P version.
I. The other major proposed chanip is the deletion from the regu.
lation of any reference to cash awsrds.. This proposal was accompanied
Attachmentes 2
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%ERS
cor^
 pRRF-r PrR O.D/p
CONFIDENTIAL co r-~,a< aTs '
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PERSONNEL
give particular recognition for the performance of personal deeds
(1) All employees and other persons officially affiliated with the
Central Intelligence Agency are eligible for the CIA Honor end
Merit Awards described in subparagraph b, below. These awards'
3T. HONOR AND MERIT AWARDS
a. GENERAL
of valor, for singularly important. contributions to the national
intelligence effort, and for meritorious performance. The national
awards mentioned in subparagraph c, below, are also available in
recognition of services for which Agency awards may not be consid-
ered fully adequate or appropriate. While all levels of Agency
activity are urged to give immediate personal approbation in the
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component without the a roval of the Director of Personnel. jj JYJ
form of oral congratulations or letters of commendation when acts
of unusual merit or achievement are performed, no i formal
recognition program may be established ?r~ {y(? by an Agency
(2) h1though the security factors present in
Agency activities may limit forms of public
recognition, these ft?r awards are administered so that outstanding
performance may be recognized in a manner consistent with Agency
security practices and cover considerations.
GROUP 1
'^C IYCIVOrD FROM AUTOMATIC DOWNGRADING
CONFIDEIAT 1IAL.L AND DICLASSIFICA110N
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b . , CIA HONOR AND MERIT AWARDS
(1) VALOR AWARDS
(a) The Distinguished Intelligence Cross (figure 1) may be awarded,
~~~ for a
voluntary act or series of acts of heroism, involving the
acceptance of existing dangers with conspicuous fortitude and
exemplary courage..
(b) : The Intelligence star (figure 3) may be awarded 6 X0fSl~.
~~,~1~X 3 ? for an act or acts of heroism
performed in the face of existing dangers with praiseworthy
fortitude and exemplary courage.
PERFORMANCE AWARDS
(a)
The Distinguished Intelligence Medal (figure 2) may be awarded
for performance .
of outstanding services or for achievement of a distinctly
exceptional nature in a duty of responsibility, the results of
thich constitute a major contribution to the mission of CIA.
(b) The Intelligence Medal of Merit (figure 4) may be awarded {
for the performance
of an especially meritorious service, or act, or achievement
conspicuously above normal duties requiring a high degree of
initiative and extra effort which have contributed to the
accomplishment of the mission of CIA.
(c) A Certificate of Distinction may be awarded i )YOM
Jf lVftg~~ ## ?# for sustained superior performance
of duty of high value or a significant single act of special
merit.
2
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formerly
Para d.
PERSON ML
performance of duty or a significant single act of merit.
1 :1
(d) A Certificate of Merit may be awarded
}~ ? for sustained superior
formerly
par. b(i)(c)
formerly
par. d(1)
4 O SERVICE AWARDS
(a, The Certificate of Exceptional Service may be awarded
to en employees
for effective performance of duty while serving under conditions
of.hazard or extreme headship.
(b) ? -~~ ,h
of Service certificates are awarded to ency employees after
ten years of honorable service with CIA and after five additional
years of service. Presentation ceremonies are held during J;eptem-
ber of each year.
formerly pars (c) Federal service retirement certificates, which certify to the
d(2)
Revised by PR3 total number of years an individual has served in the Federal
to be consistant
with DD/P's version. Government, are awarded to CIA employees upon retirement from
Government service.
c. NATIONAL AWARDS
(1) The National Security Medal (figure 5) may be awarded to any person
who has made an outstanding contribution to the national intelligence
effort. This contribution may consist of either exceptionally
meritorious service performed in a position of high responsibility
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PERSQNr~L
or an act of valor requiring personal courage of _a high degree and
complete disregard of personal safety.
d.
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(1)
The Honor and Merit Awards Board administers the Honor and Merit
Awards Program. The Board consists of six voting members or their
alternates, including the Director of Personnel who is permanent
Chairman. A quorum shall consist of four voting members or their
alternates. The Executive Director-Comptroller and the four Deputy
Directors each appoint one member and one alternate to serve on'the
Board. A Recorder to the Board is appointed by the Chairman, and a
-, CONFIDENTIAL
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(2) On request, the Director of Personnel will furnish criteria for the
other Presidential awards/; the Presidential Medal of Freedom
which may be awarded to. any individual; and the President's Award
for Distinguished Federal Civilian ServiceL which may be awarded to
five Government employees Zr year.
AWARDS BY OTTER DEPARTMENTS OR AGENCIES. ZN-o change except correcting
subparagraph reference)
AWARDS BY COVER FACILITIES. / o change except correcting subparagraph
references
f. FOREIGN AWARDS. See Foreign Awards, Decorations, and Gifts.
Honor and Merit Awards Program.
h. HONOR AND MERIT AWARDS BOARD
(1) The Honor and Merit Awards Program is conducted under the general
jurisdiction of the Deputy Director for Support.
(2) The Director of Personnel shall budget for and authorize payments
by the Director*of Finance of expenses in connection with the
$_ ADMI ISTRATION
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Security Adviser is appointed by the Director of Security. The
Office of Personnel shall furnish an Executive Secretary to provide
administrative support to the Board.
(2) The Board shall be responsible for:
(a) Developing standards for Honor and Merit Awards;
(b) Reviewing and preparing recommendations to the Director of
Central Intelligence on nominations for Honor and Merit'
Awards; and
(c) Establishing procedures to ensure that each Honor
or Merit Award is presented in accordance with security require-
ments.
PROCEDURES
(1)
Nominations for awards (except,Length of Service Awards) may be
initiated by any CIA employee by the submission in duplicate of
Form 600, Reccesmiendation for Honor or Merit Award (figure 6).
(Forms are available from the Recorder or the Secretariat, Honor
Director or the Head of the Independent Office, as appropriate, will
forward the nomination to the Board with or without a recommendation.
If the individual being recommended for an award is under the juris-
diction of a Deputy Director or a Head of an Independent Office who
does not have jurisdiction over the nominee's Career Service, the
nomination shall be forwarded to both of the officials concerned.
Nominations shall be transmitted to the Secretariat, Honor and
Merit Awards Board, through the Operating Official and the Deputy
Director or Head. of the Independent office concerned. The Deputy
and Merit Awards Board, and are also stocked in Agency supply rooms.)
5
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PERSONNEL
Any additional data in justification of the proposed award should
be attached to the form.
(2) Each recommendation considered favorably by the Board shall be sent
to the Director of Central Intelligence for approval or disapproval.
The Recorder to the Board shall inform the Operating Official and
the Deputy Director(s) or the Head(s) of the Independent Office(s)
1
concerned,of the decision of the Director. When a recommendation is
not favorably considered by the Board, the Recorder shall so notify
the officials concerned.
SPECIAL PROVISIONS no change
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C-O-N-F-I-D-E-N-T-I-A-L
37. HONOR AND MERIT, AWARDS
a. GENERAL
(1) All employees and other persons officially affiliated with the
Central Intelligence Agency are eligible for the CIA Honor and
Merit Awards described in subparagraph b, below. These awards
The Distinguished Intelligence Cross (figure 1) may be awarded
only to a person officially affiliated with CIA, for a
with Agency security practices and cover considerations.
b. CIA HONOR AND MERIT AWARDS
VALOR AWARDS
?(2) While the anonymity demanded by Agency activities may limit public
forms of recognition, the awards are administered so that out-
standing performance may be recognized in a manner consistent
requires advance coordination with the Honor and Merit Awards
Board.
tion in the form of oral congratulations or letters of commenda-
tion when acts of unusual merit or achievement are performed,
any formal recognition program conducted by an Agency component
of Agency activity are urged to give immediate personal approba-
not be considered fully adequate or appropriate. While all levels
give particular recognition for the performance of personal deeds
of valor, for other singularly important contributions to the
national intelligence effort, and for meritorious performance.'''
The national awards mentioned in subparagraph c, below, are also
available in recognition of services for which Agency awards may
E O-N-F-I-D-E-N-T-I-A-L
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PERSONN,EIr.
0 1 DI
voluntary act or series of acts of heroism, involving the
acceptance of existing dangers with conspicuous fortitute
and exemplary courage.
.The Intelligence Star (figure 3) may be awarded only to a person
officially affiliated with CIA for an act or acts of heroism
performed, in the face of existing dangers with praiseworthy
fortitude and exemplary courage.
The Certificate of Exceptional Service may be awarded only to
a person officially affiliated with CIA for performance of
duty while serving under conditions of hazard or extreme ht+rd-
ship.
PERFORMANCE AWARDS
j The Distinguished Intelligence Medal (figure 2) may be awarded
only to a person officially affiliated with CIA for performance
of outstanding services or for achievement of a distinctly
exceptional nature in a duty of responsibility, the results
of which constitute a major contribution to the mission of CIA.
,(tJ ) The Intelligence Medal of Merit (figure 4) may be awarded only
to a person officially affiliated with CIA, for the performance
of an especially meritorious service, or act, or achievement
conspicuously above normal duties requiring a high degree of
initiative and extra effort which have contributed to the
accomplishment of the mission of CIA.
j A Certificate of,{ y6 j( Distinction may be awarded only
to a person officially affiliated with CIA for sustained
superior performance ~/ JJHX{ J of duty of high value or a
2
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significant single act of special merit. W
v ~~ # 1*i## V ## 90)W fig 00 9A 00/00/
L31' CASH AWARDS
Cash Awards a to 15,000 may accompany any of the four awards
officially affiliated with CIA for sustained superior perfor-
mance of duty or a significant single act of merit.
,(gj ) A Certificate of Merit may be awarded only to a person
for performance, the sum recommended in each case to be at the
discretion of the Honor and Merit Awards Board.
NATIONAL AWARDS
(1) The National Security Medal (figure 5) may be award.ed'to any person
who has made an outstanding contribution to the national intelligence
effort. This contribution may consist of either exceptionally
meritorious service performed in aposition of high responsibility
or an act of valor requiring personal courage of a high degree and
complete disregard of personal safety.
(2) On request, the Director of Personnel will furnish criteria for-
Presidential awards, such as the Presidential Medal of Freedom
which may be awarded to any individual, and the President's
Award for Distinguished Federal Civilian Service which may be
(per OGC) awarded to any V4' ' Government employee.
d. LENGTH OF SERVICE AWARDS
(1) CIA Service. Agency employees are eligible for length of service
certificates after ten years of honorable service with CIA and
3
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C -O-N-F-I -D-E-N-T- I-A-L
after each five additional years.of service. Presentation cere-
monies are held during September of each year.
(2) Federal Service. CIA employees, upon retirement from Government
service, are eligible for a retirement certificate which certifies
to the total number of years the individual has served in the
Federal Government.
refereneesJ
e. AWARDS BY OTHER DEPAME14T3 OR AGENCIES. ?o change except correcting
subparagraph reference)
f. AWARDS BY COVER FACILITIES. j To change except correcting subparagraph
2 5 1 g. FOREIGN AWARDS. See Foreign Awards, Decorations, and Gifts.
(1) The Honor and Merit Awards Program is conducted under the general
jurisdiction of the Deputy Director for Support
(2) The Director of Personnel shall budget for and authorize pay-
ments by the Director of Finance of expenses in connection with
the Honor and Merit Awards Program.
i. HONOR AND MERIT AWARDS BOARD
h. ADMINISTRATION
(1)
permanent Chairman. A quorum shall consist of four voting members
or their alternates. The Executive Director-Comptroller and the
four Deputy Directors each appoint one member and one alternate to
Awards Program. The Board consists of six voting members or
their alternates, including the Director of Personnel who is
The Honor and Merit Awards Board administers the Honor and Merit
serve on the Board. A Recorder to the Board is appointed by the
Chairman, and a 3ecurity Adviser is appointed by the Director of
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Security. The Office of Personnel shall furnish .an Executive
Secretary to provide administrative support to the Board.
(2) The Board shall be responsible for:
(a) Developing standards for Honor and Merit Awards;
(b) Reviewing and preparing recommendations to the Director of
Central Intelligence on nominations for Honor and. Merit
Awards; and
(c) Recommending procedures to ensure that each Honor or Merit
Award is Presented in accordance with security requirements.
PROCEDURES
(1) Nominations for awards (except-Length of Service Awards) may be
initiated by any CIA employee by the submission in duplicate
of Form 600, Recommendation for Honor or Merit Award (figure 6).
(Forms are available from the Secretariat, Honor and Merit Awards
Board.) Nominations shall be transmitted to the Secretariat,
Honor and Merit Awards Board, through the Operating Official and
the Deputy Director or Head of the Independent Office concerned.
The Deputy Director or the Head of the Independent Office, as
appropriate, will forward the nomination to the Board with or with-
out a recommendation. If the individual being reeoamlcnded for an
award is under the jurisdiction of a Deputy Director or a Head of
an Independent Office who does not have jurisdiction over the nominee's
Career Service, the nomination shall be forwarded to both of the
officials concerned. Any additional data in justification of the
proposed award should be attached to the form.
5
C-O-N-F-I-D E-N-T-I-A-L
XERO
COPY
""?Ap `prove' `T l ease
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 Approved For Release 2002/08/15 : CIA-RDP84-0078OR000900040027-2
C-O-N-F-I-D-E-N-T-I-A-L
(2) Each'recamendation considered favorably by the Board shall be
sent to the Director of Central Intelligence for approval or
disapproval. The Recorder to the Board shall inform the Opera-
ting Official and the Deputy Director(s) or the Head(s) of the
Independent Office(s) concerned of the decision of the Director.
When a recommendation is not favorably considered by the Board,
the Recorder shall so notify the officials concerned.
k. SPECIAL PROVISIONS _ No change.
6
_C-O-N-F-I-D-E-N-T-I-A-L
Approve or a s e
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