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Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
December 19, 2016
Document Release Date: 
June 12, 2006
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Publication Date: 
July 14, 1967
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PDF icon CIA-RDP84-00780R001900020023-7.pdf465.38 KB
Approved For Release 2006/06/12: CIA-RDP84- VF 619&gO,2O.O2 $ 56 ET 14 J U L 1967 MEMORANDUM FOR: Deputy Director for Support SUBJECT . Office of Logistics Significant Accomplishments, Fiscal Year 1967 1. This memorandum is for your information only. 2. Attached is a brief report of significant accomplishments of the Office of Logistics (OL) during Fiscal Year 1967. In addi- tion, we have continued to perform the routine and essential func- tions to fulfill the mission of the Office. 3. From a management point of view, three areas of activity are particularly worthy of note: a. The Planning Staff, OL, has been reoriented toward a continuing management review to insure that old methods and techniques are discarded and new ones instituted as appropriate. It is also reviewing, analyzing, and evaluating the OL operating plan and programs in order to relate funds, manpower, and other source requirements to Agency programs and objectives. This combines, at a single senior point, the firstline responsibility for budget planning and programming. Results of this new re- sponsibility were of great value because this period saw a steadily increasing workload in OL, while at the same time our 25X9 ceiling was reduced byEpositions. b. The volume of worldwide construction activity continues to increase, requiring commitment of more Agency engineers to monitor major projects in widely separated areas of the world. c. We are showing steady improvement in Agency procure- ment controls, contracting procedures, and increased value per dollar expended. There has been a reduction in the num- ber of contract actions resulting from greater use of other 25x1 Government agencies' facilities such as MILSTRIP and FEDSTRIP. eo e i, . e.,.oon re or of Logistics 1% I I iti~ds9 ;r a r; ttz n,ti: S~ u LL dbi79~T2EiR~ F 1~ I d~siasatricatlan OL 7 4445 /CDF 2-10 Approved For Release 2006/06/12 : CIA-RDP84-0078OR0019W 3- ,5 P 3($ SEC FT OFFICE OF LOGISTICS SIGNIFICANT ACCOMPLIS11ENTS FY 1967 1. Significant Contributions to the Agency a. Support Planning Team, Revolutionary Development Program, Vietnam I IChief, Supply Division, OL, was the senior mem er of the Support Planning Team on TDY to Vietnam. In coordination with the Vietnam Station, this team developed support programs and related management controls for FY 1967 and FY 1968 to measure the resources required to 25x1 carry out the Revolutionary Development Program for these periods. c . Em- ployee Parking Committee At the request of the Deputy Director for Support (DDS), OL established and chaired an Agency employee parking commit- tee. Its membership included representatives of the Offices of Logistics, General Counsel and Personnel, as well as the Directorates of Plans, Intelligence and Science and Tech- nology. The committee report of findings and recommendations has been submitted to your Office. 25X1 G;icS~ ~ I' - - 23-7 Approved For Release 2006/06/12 : CIA-RDP84-00780R001900020023-7 SECRET e. Snow and Weather Emergency Plan A detailed snow and weather emergency plan was developed for the Agency. This plan was operational during the winter of 1966-1967 and proved effective. f. Cost Reductions Cost avoidance or reductions through negotiated effort for FY 1967 are projected at $1.9 million. The benefici- aries of these reductions were the Offices of each Direc- torate. The cost reductions were arrived at on the basis of estimated and/or published prices versus actual prices after negotiation with the vendors. Current estimates distribute these savings as follows: DDS&T DDI DDS DDP .$530,000 186,000 707,000 487, 000 25X1 h. Executive Dining Room Responsibility for operation of the Executive Dining Room was transferred from the Office of the DCI to OL, effective 1 duly 1966. A special ::\ind has been established, out of dining room funds, to cover maintenance and related costs which previously.were charged against the Logistics Services Division, OL. Also, monies have been set aside to maintain liquidity in membership deposits and a fund es- tablished for equipment replacement. 25x1 i. Tem orary Du'cy Assignments Approved For Release 2Q06i06112._. CIA-RDP84-00780 R001900020023-7 SECRET j. Leased Electronic Circuits Budgeting A management analysis was completed recently relative to certain leased electronic circuits and facilities which, historically, have been budgeted for by OL. The majority of these circuits are utilized for encrypted transmission of information. The study resulted in a recommendation, which has been approved by your Office, that budgetary re- sponsibility for these items be transferred to the Office of Communications, with the exception. of service which is customer related. Assumption of budget. respons.ibilities," as outlined above, contributes to the fulfillment of, Agency responsibility for program budgeting. 2. Significant Management Accomplishments Within OL a. Progress in Automated Systems We-have designed, with the cooperation of SSS/DDS and the Office of Computer Services, and are now testing an interim, Automated Contract Management System. This System will answer our immediate requirement for current contract information and more meaningful reports. In addition, it will provide a data base which can be ex- panded for use under the more sophisticated Support Information Processing System (SIPS) now being designed by the SSS/DDS. This System is independent of the DDS Management System and is under the operational control- of OL. Additionally, in coordination with the SSS/DDS, OL is developing several Automatic Data Processing (ADP) subsystems, including requisitioning, warehousing, stock management, transportation, finance (property related), and procurement. CRiIVPR1-flf7ROR001 900020023-7 Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7 SECRET b. Construction of the Printing Services Building This building is being constructed at the Headquarters Building site and conforms to the same architectural de- sign. For the first time in Agency history, its printing facilities will be housed in a building designed specifi- cally for a printing operation. Occupancy of this building is scheduled for early FY 1968. c. New Modular Packing Technique The development and adoption of a new modular packing technique has been most successful. It consists of pre- formed, molded, polystyrene containers for fragile and critical items and has resulted in numerous advantages. This "cocoon" method of packing has significantly reduced damage in shipment and transportation costs. In addition, it offers labor savings in packing, a smaller shipping unit, and satisfactory long-term safe storage. d. Telephone Service and Facilities Telephone service requirements Continue to increase. Additional tieline facilities were created and, at our request, the C&P Telephone Company installed a new 1100 pair cable to improve facilities and provide alternate routing for Agency service. Telephone service to the DCI's residence was improved, and special security measures were installed. Interconnection of the Agency KY-3 system with the Washington Secure Voice Network is being accomplished. Dial tieline facilities are being completed between the Agency secure voice system and the US Air Force and VOCOM secure voice switching systems. When completed early in FY 1968, this interconnection with VOCOM will permit Agency K_Y-3 users to go worldwide on a secure basis. e - Training At the cost of 11,536, OL placed 149 individuals in Ill different internal and external training courses, in- cluding 1.6 who attended Military Command or Senior Manage- ment Courses. Of particular satisfaction was the expansion of the ADP training. A total of 53 employees attended 23 courses in ADP at a cost of $2,741. Forty-'four employees participated in six_ runnings of the course entitled Support Services Review: Trends and Highlights. Six Support Ca- reer. Trainees were acquired. and were given OL orientation by rotation through the divisions e-t ECIRET Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7 25X1 SECI g. Awards and Recognition Pour hundred and fifteen Logistics careerists, including Wageboard as well as GS positions, were promoted during this period. This figure is somewhat high because the spring 1966 promotion review carried over into FY 1967 before those ac- tions were made effective. Twenty-four employees were granted Quality Step Increases. Two employees were awarded the Intel- ligence Medal of Merit, one the Certificate of Merit,- and one 25x1 was awarded both the Certificate of Distinction and the Cer- tificate of Exceptional Service. Nine employees received 25x1 awards ranging from $15 to $125 as a --l-L submitting suggestions which were adopted. The wards Program honored four employees of the or superior performance., and twelve Unit war s were issued. Cash. awards ranging from $25 to $100 were made. i. Personnel Staffing 25X9 (1) In January 1967, OL vised that a reduction in ceiling from ositions to .ositions would be effected 25x9 not later than June 1967. Through careful distribution of reductions, these positions were identified and deleted and, where necessary, personnel reassignments were eff At the close of FY 1967, the OL on-duty strength was This 25x9 figure included 10 clerical personnel assigned from e Office of Personnel pool for strength purposes only. tion to those employees assigned directly to OL, anothe~ogistics careerists are serving in positions outside OL. 25x9 ECRE Aooroved For Release 2006/06/12 : CIA- tDP84-00780R001900020023-7 Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7 SECRET (2) The 1967 summer rotation pattern has been completed and involved the transfer of 73 Logistics employees either to or between overseas posts during the fiscal year. Initial steps are being taken at this time to plan and implement re-, assignments for the summer 1968 rotational period. Approxi- mately 56 employees will complete overseas tours and will be eligible for rotation to the United States. (3) During FY 1967, 88 Logistics employees resigned and 109 new employees entered on duty. (4) During the same period, 20 employees retired and 24 obtained approval for retirement extensions. In conjunction with current emphasis on preretirement counseling, approxi- mately 200 Logistics employees have been interviewed indi- vidually in connection with both the CIA and Civil Service retirement systems during the past year. Currently, 61 Logistics employees are eligible to retire. j. Reimbursement to Other US Government Agencies Through the joint efforts of OL and the Office of Finance, the concept of "constructive evidence of receipt" was adopted, and, effective 15 December 1966, all inter- departmental billings resulting from MILSTRIP/FIDSTRIP transaction's are being paid upon receipt of billing. Payments are subject to adjustments by the billing agen- cies upon identification and verification of receipt by the Agency. k. Teletypewriter Paper Stockage The requirements for teletypewriter equipment utilized by the Agency, including quantity and color of duplicate copies desired, resulted in OL stockage of approximately 30 types of teletypewriter paper. Standardization actions during the past three years have resulted in current Agency stockage of only 18 types of paper. This number will be further reduced when present stocks of nonstandard items are exhausted. This results in reduced storage space re- quirements, fewer procurement and receiving actions, and lower inventory control costs. 1. Liaison with Operating Division and Staff Logistics Officers Weekly liaison contacts are made with operating divi- sion and staff Logistics Officers to ensure timely support on the part of OL. ,..,,,,4 C- pal-o 0nnn1nr-.110 ? (1IA-Rr1PR4-QQ7RQRQQ1 QQQ 0023-7 Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7 SECRET 3. Significant Aeconrplishments Within the Logistics System a. Real Estate and Construction Activities b. Space Utilization, Renovation Design, and Modification Space requirement problems continue to be vexing. Reno.25x1 vation and modification were performed in 28 areas in the Headquarters Building and in 11 Agency-occupied buildings in the Metropolitan area. Additiongll-ir_ znr~no c. Computerized Ph ototypesettin The Office of Logistics developed a method of computer- assisted phototypesetting in which a completely formatted page is produced without the conventional room operations. It was principally designed for the printing of National Intelligence Surveys, of which 31- sections have been produced to date. This system was also designed to accept machine language tapes furnished by the customer component as a byproduct of normal manuscript preparation. The first Logistics stock catalog was printed by this method in June 1967, and other applications will follow. e. Purification of Agency Stocks During the past 12 months, purification of Agency stocks has been accomplished by deleting 9,500 stock numbers on non- moving, obsolete, and nonstandard items. Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7 SECRE I h. Utilization of Excess Materiel. A continuous review of lists of materiel declared excess by other. Government agencies has resulted in OL obtaining considerable quantities of desired items at a relatively low cost. Through May of FY 1967, we have acquired excess mate- riel priced at $6,851,927 for only $3.2,751 (packing, hand- ling, and transportation charges), or a cost avoidance of $6,509,176. Materiel obtained included such items as para- chutes, ordnance, 1i50,000 yards of blanket material, elec- tron tubes, and an aircraft engine. 10 i. Contract Procurement Final FY 1967 statistics on overall Agency procurement 25X1 are not yet available. The trend indicates a higher dollar volume, but f complex contract actions. An example i hich warranted special handling and attention in the nu be of contracts involved totaling approximate j. Issues of Excess Agency Property I IY 1967, Agency excess property, amounting to was issued to Agency components without cost. 8 SECRET Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7 Approved For Release 2006/06/12 : CIA-RDP84-0078OR001900020023-7