MINUTES DD/S STAFF MEETING 20 AUGUST 1968 - 1030 HOURS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R002100130014-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 15, 2016
• Document Release Date: August 14, 2002
• Sequence Number: 14
• Publication Date: August 22, 1968
• Content Type: MIN

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MINUTES
DD/S STAFF MEETING
20 August 1968 - 1030 Hours
2. Suggestion Awards
:M04300144 i S T R Y
2 2 AUG 1968
P I L E
I presented a brief rundown of the Suggestion Awards Program
for FY 1968. During t s year there was an increase of 27% in the number of
suggestions received -- a total of 540. Of these, 414 met the criteria and 91
were adopted. Seventy-six cash awards were made with estimated tangible
savings resulting from these suggestions of $276, 000. o noted that 25X1
the Agency compares favorably with that of the Government as a we, with the
Agency average award being three times that of the Government average. The
Support Directorate submitted 134 eligible suggestions, with 31 of these being
adopted. The Office of Communications submitted 51; the Office of Logistics
39, and the Office of Training 13. 1so commented on the considerable 25X1
time and effort devoted to this Program by the Office of Personnel staff. Mr.
Wattles expressed his feeling that employees who submitted suggestions there-
after identify closer with the problems of the Agency.
3. Records Management Program
Mr. Bannerman referred to his memorandum of 19 August directed to
Office Heads concerning a very necessary purge of retired office records. He
noted that a Records Management Board has been created which will face up to
the serious problems in the Records Program. The Board is expected to study
these problems and come up with solutions. has been designated 25X1
as the Support Directorate representative on the Board, and each Office Head
is requested to designate an individual to help review the mass of records at
the Records Center which have no disposal schedules. The individual selected
should be a responsible officer who can act for the Office Head in disposing of
office records; nominations should be sent t It is expected that a 25X1
report can be submitted by 10 September as to actions taken and plans being
developed on these matters.
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Mr. Coffey joined the meeting.
4. Security Violations
During the month of July there were five security violations in the
Support Directorate; two each in the Offices of Communications and Training and
one in the Office of Finance. This contrasts with four violations during the month
of July 1967.
5. Attrition of Career Trainees
Mr. Bannerman said that Mr. Helms is concerned with this problem and
wishes every effort to be made for proper placement of the trainees. Some
comments were made at the Morning Meeting that the lack of meaningful jobs
was possibly leading to greater attrition. It was also noted that of the 69 trainees
who left the program during FY 1968, perhaps 40 did so because of job-related
factors.
6. Communications
commented on the recent successful transmission, via
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regular communications channels, of an EKG o Headquarters.
This is a first in this area. Mr. Bannerman no e recen comments by George
7. Tax Reporting
The DD/S mentioned a recent case involving an employee who has not
filed State tax returns for five years. Mr. Bush said that the Agency is only
required to withhold taxes for the State of residence, and there is some question
as to how far we want to go in investigating those cases where no State tax is
being withheld. There are some 16 States who do not require such withholding.
There is also no automatic withholding of State taxes for employees who are
overseas; this will be done, however, if requested by the employee. The DD/S
requested a note from Mr. Bush on the problem, and the facts from Mr. Wattles
on a second employee who also apparently is not filing his State income tax.
Mr. Bannerman requested comments from Security, Personnel, and
Training on this matter.
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Secret Service has not requested, further support.
We are receiving reports from the FBI and the Army on the
Chicago convention outlook, but all information is pretty general. The
DD/S said he would like any analysis of the situation that would be
suitable to pass up the line.
I now retired, had a heart attack very recently
but is reported doing nicely.
The University Off-Campus Program is in bad straits again.
OTR has published the courses for the fall semester in the OTR Bulletin,
in an All Employee Bulletin, etc., but has had to cancel out the George
Washington University program as none of the 17 courses had more than
seven registrations (15 required). So far there have been 82 registrations
for George Washington University and 49 for American University. Of
the 10 courses offered by American University only two have sufficient
registration, and the majority of these students are Agency sponsored.
ted that it was possible that cover problems preclude
participation of many employees who might otherwise avail themselves
of college study. The DD/S asked to look into this situation
with the OTR and the Central Cover Staff.
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11. The meeting adjourned at 1115 hours.
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Deputy Director for Support
Distribution:
Orig - DD/S Subject
1 - V RT
1 - DD/S Chrono
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ACTION ITEMS
DD/S STAFF MEETING
20 August 1968 - 1030 Hours
1. Office Heads to nominate responsible officers to assist in review
2. Mr. Bush to submit a note to the DD/S on the State tax withholdings
problem.
Mr. Wattles to submit the facts to the DD/S on a second employee
who is apparently not filing his State income tax.
3. Offices of Security, Personnel and Training to submit comments on
the Ocase. DONE
to look into the cover problem of employees who might
participate in the University Off-Campus Program. OTR and the
Central Cover Staff also to participate.
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