Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 14, 2016
Document Release Date: 
November 18, 2002
Sequence Number: 
Case Number: 
Publication Date: 
June 22, 1972
Content Type: 
PDF icon CIA-RDP84-00780R004900020015-3.pdf802.28 KB
6 Approved For Release 2003/04/29 : CIA-RDP84-007842064600 015:3 Y DDIS 7Z-2501 MEMORANDUM FOR: Chief, Planning Staff/OPPB SUBJECT : Report to the PFIAB and the Agency History for FY 1972 REFERENCE : Draft dtd 19 June 72, same subject 1. Your deadline of 21 June, which we have already missed, for com- ments on the draft guidelines for submission of contributions to the PFIAB report and Agency history is too short to permit consideration by all the in- terested parties in the Support Directorate or even a thoughtful response. Our basic observation is that a well Agency history might serve as the basis for the PFIAB report, but the PFIAB submission cannot be con- sidered an adequate representation of Agency Iiistory. The drafts clearly are weighted in favor of the PFIAB report and history can't help but suffer. 2. Adherence to the draft outline will cause significant portions of Sup- port history to be overlooked or omitted. For the past two or three years only the Offices of Communications, Security, and Training have been con- tributors to the PFIAB report. This year's outline would seem to perpetuate that, yet that can't be the Went if this submission is to serve the dual pur- pose of providing a chronolog for historical purposes. Without soliciting comments from individual Support Offices it isn't practical to expect a com- plete assessment of the voids that would be created, but a few topics that suggest themselves at random are the fluctuation of the value of the dollar and its effect on monetary operations; benefits and services programs with a highlight for the Fecteau case; the retirement system and the impact of early retirements; and perhaps dozens of others. 3. I can't help but wonder whether we may= be crowding things a little too much by trying to install during this cycle the concept of the history program outlined in Mr. Colby's memorandum of 26 May 1972. No one is prepared for It; the concept isn't even very well or widely understood yet. I would be concerned that the quality of our history will suffer if we move too hastily into a new approach without guidelines that have been carefully thought through. Much of what gets done may have to be done over if we are really interested in comprehensive histories. It might be better in the long run to handle the PFIAB report this year as we have in the past and issue an instruction to enjoin people to begin now, or in September, to com- pile the materials to meet the requirements for next year's history. (Inci- dentally. CIA histories will be unique. I know of no others related to fiscal rather than calendar yeare.) - Chief, ppo tions Staff /DDS Approved For Release 2003/04/29 : CIA-RDP84-00780R004900020015-3 d FOr Release 2Q03/04/29 : CIA-RDP84-00780R004900021 TRANSMITTAL SLIP DATE /J j?toomit 72.... TO: ROOM NO. BUILDING 1 REMARKS: 644 alme..... 79 647 o FROM: ROOM NO. BUILDING EXTENSION , .---e FORM NO. Al I FEB 55 LI' REPLACES FORM 36-8 WHICH MAY BE USED. Approved For Release 20t/ MEMORANDUM FOR: SUBJECT REFERENCES -RDP84-00780R004900020015-3 20 June 1972 DDS Contributors to the Annual Report Suggestions for Preparing Contribu- tions to Annual Report (1) Memorandum from Executive Di- rector-Comptroller to Deputy Directors, 26 May 1972, "Infor- mation Control -- Archives, History, and Records"; (2) Memorandum from PPB, 14 June 1972, "Report to the PFIAB (Tab A, 13 June 1972, Tab B, 19 June 1972)" 1. The Executive Director-Comptroller's memo- randum of 26 May 1972 (ref. 1, above) provides the philosophical concepts and broad framework within which the annual DCI contribution to the PFIAB shall be prepared. The PPB materials provide both a bare- bones outline (ref. 2, Tab A) and substantive guidance (ref. 2, Tab B) for component historiographers throughout the Agency. It is the purpose of this brief memorandum to offer more specific guidance to those responsible for preparing DDS contributions to the Annual Report. Recognizing that the expertise on what might be included per Tab A is not within the Historical Staff, :these suggestions are in addition to any which the DDS components consider of primary importance. 2. For item I, Major Developments: a. Component participation in activities that were reflected in revisions of existing agree- ments or procedures in the support area -- communi- cations, security, and/or DOD relationships -- should be covered under I D. b. Significant budget trends (item I E) reflected in the level of support to operations have historical importance that should be reported and documented. Approved For Release 26EGRaIA-RDP84-00780R004900020015-3 Approved For Release 2003/0 CRUDP84-00780R004900020015-3 c. Some comment should appear on the stand- down of support activity 3. For item II, Major Accomplishments and Failings: a. From the standpoint of the Office of Per- sonnel it would seem in order to remark on the impact of the early retirement program. b. Both the Facteau and Marchetti cases might be worth comment by the Office of Security and/or Personnel. c. The support effort to Southeast Asia -- particularly the logistics effort -- probably should be discussed, possibly with pros and cons. 4. For item III, Ahead: a. Per item 3 c, above, the techniques evolving for the on-going support of SEA per items III B and III C would seem to warrant comment. b. In view of retirements, loss of slots, and level of experience of personnel on board, some comments should be made regarding the anticipated effectiveness of the given components, particularly those which anticipate difficulties in the coming year. C. Any significant changes in the direction of management efforts, including restructuring, should be indicated. - 2 - Approved For Release 208fO@RETIA-RDP84-00780R004900020015-3 25X1 25X1 'proved Focikelease 2003/0 9 : /L4z'7 e fre4I,Zt ? I &/ "a/A 900020015-3 ai ) ereZ- Oe(e, A6z6e/ //4 ? .Aer,46eft ee2--gie ,,yva Proved For Release 2003/04/29 : CIA-RDP84-00780R004900020015-3 -OM ? ro ? ro I T M I ' UNCLASSIFIED CONFIDENTIAL Vr SECRET - OFFICIAL ROUTING SLIP if 25X1 TO NAME AND ADDRESS DATE INITIALS 1 4C. DD /S 2 7D 1 0 , Hqs 3 4 5 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETURN CONCURRENCE INFORMATION SIGNATURE Remarks: Attached you will find drafts of a memorandum (with supporting tabs) covering submission of contributions to the PFIAB Report and the Agency History. You will note that the instructions call for the contributing components (Tab C) to make the basic contributions which will be used for both purposes, but with the directorates also adding commentary when appropriate. It is requested that you review these drafts and comment on them by close of business Wednesday, 21 June 1972. ..newtoosei 2bAl FOLD HERE TO RETURN TO SENDER 25X1 FROM: NAME. ADDRESS AND PHONE NO. DATE 19 Jun 72 I I Ch,PS/PPB, 6E08, id FOr Re4casisS100811D4/39 : (PIPGREIRINCOMOR4C14009203tS-3 FORM NO. ,37 Use previous editions 1-67 c. (40) ILLEGIB Approved For Release 200310412-9i- piA7R1)F84-00780R004900020015-3 DRAFT 19 June 1972 SUBJECT: Report to the PFIAB and the Agency History for FY 1972 1. Your assistance is requested in preparing the annual report to the President's Foreign Intelligence Advisory Board (PFIAB) and Agency History for FY 1972. 2. As is noted in Tab B, the information that is required for the JAB Report and for the Agency History will be common to both and be presented as a single input. 3. As can be seen from the outline (Tab A), the organization of PFIAB Report is along topical and programmatic lines. For this reason it will be important to have directorate-level analysis, especially for parts I and III which deal with current environment and future plans, and whenever there are instances of cross-program developments. 4. Part I provides an opportunity to describe changes in missions, in the operating environment, and in similar factors. The subheadings which are indicated are illustrative, rather than comprehensive, and can be added to as appropriate. 5. Part II is designed to present both major accomplishments and also significant failings or lack of progress where an increased effort is required. Approved For Release 20 t041 :),FW-I13N384-00780R004900020.015-31 25X1 25X1 Approved For Release 2003/04/29 : CIA-RDP84-00780R004900020015-3 _ ? UU 4 k.4 6. Part III looks ahead both in terms of substantive targets and ways of attacking them and also of the management effort required to cope with increasing tasks in times of static or diminished resource availability. PFIAB report inputs on management direction can reference inputs to the Annual Management Report which will be submitted during the same time frame in response to the Office of Management and Budget Circular No. A-44 (Revised) of May 24, 1972. 7. Please provide your submission to 0/PPB by July 31, 1972. 0/PPB will prepare the consolidated report for the Agency and will furnish you with a copy of those portions of the report which apply to your directorate before it is forwarded for the Director's approval. It is requested that the name of your directorate action officer be submitted as soon as possible. The 0/PPB action officer is 8. Detailed instructions in relation to meeting the requirements of the Agency History are contained in Tab B. OPPB /PS lr -(19 Jun 72) - Approved For Release 2003/04/19 i:;01.4-k ? 118400780R004900020015-3 7 ? Approved For Release 2OOLi , 84-00780R004900020015-3 Tab A 13 June 1972 DCI's ANNUAL REPORT I. MAJOR DEVELOPMENTS A. Continuing requirements and opportunities re the USSR and China B. New Coverages 1. Economic 2. Narcotics 3. Southeast Asia 4. Other crises (India/Pakistan, Middle East) C. Political Atmosphere 1. Abroad 2. At home --Congress, leaks D. CIA in the Intelligence Community E. Budget Trends MAJOR ACCOMPLISHMENTS AND FAILINGS rfor increased effort] A. Collection 1. Requirements 2. Clandestine a. Human (1) Agent collection' (2) Defectors (3) Counterintelligence b. Technical (1) Imagery (2) Signals intelligence 3. Overt a. Human sources b. Broadcast and Press Monitoring 4. R&D r, Approved For Release 2008p /044,9 84-00780R004900020015:L3.%,!, 5$b ?. Approved For Release 2003/04/25:: -Rbk4-00780R004900020015-3 B. Covert Action 1. The USSR and East Europe 2. West Europe 3. Far East 4. Near East/South Asia 5. Western Hemisphere 6. Africa C. Production 1. Finished Intelligence a. Estimative b. Political c. Economic d. Military and Space e. Scientific and Technological f. Geographic and Geodetic 2. Processing a. Imagery exploitation b.- Signal processing c. Information handling and support d. R&D D. Support 1. Security 2. Communications (including R&D) 3. Training III. AHEAD A. Resource Outlook B. Targets 1. Changing pattern of targets 2. Changing program emphasis C. Techniques 1. Rationalization of data flows 2. Planning and budgetery procedures Approved For Release 2003/04/0 :, CIAYROP84-00780R004900020015-3 - ; ; ? ? Approved For Release 2003/04129 .:,CIA-RDP84-00780R004900020015-3 D. Management Direction 1. Personnel management 2. Productivity 3. Use of quantitative procedures 4. Support of the DCI in Community management F. R 1. Collection 2. CommuniCations 3. Information processing and exploitation Annex A -- Chronology Annex B -- Documents 3 Approved For Release 2063/041, AfF0,!84-00780R004900020015-3 Approved For Release 2 MEMORANDUM FOR: ? SUBJECT REFERENCE *Z': CIA-RDP84-00780R004900020015-3 DRAFT 19 June 1972 Tab B Addressees Contributions to the Annual Report Memorandum from Executive Director- Comptroller to Deputy Directors, 26 May 1972, Information Control -- Archives, History, and Records This memorandum provides guidance for the pre- paration of the Annual Report on component activities, discussed in Para. 5.d. of referenced memorandum. General Note 1. Beginning with the pending contribution of the DCI to the President's Foreign Intelligence Advisory Board (PFIAB), each contributing component (identified in Tab C) will prepare its submission as a single report which meets the requirements of PFIAB and also constitutes a brief history of the most significant developments in the activities of the reporting component for the current fiscal year. The annual component contributions to the PFIAB report will alleviate the persistent time gap which has in the past characterized historical writing within Approved For ReleasEstlerf29 : CIA-RDP84-00780R00490002001 emone?=,mratnn,........s tiVa? 1 EaLida frm r. ttl Ciawnzratin3 and dastastittutian Approved For Release 2003/ tgA-RDP84-00780R004900020015-3 the Agency and will make available on a current basis to management and others having a need-to-know the highlights of the history of the Agency based on its organizational units. It is expected that these annual reports will reduce the requirement for structurally oriented component histories and permit the dedication of available writing resources more to topical and programmatic histories involving Agency participation in major international crises. The latter aspects of the CIA Historical Program (Para. 5.c. of reference) will be described in a forth- coming memorandum. 2. Components will organize their contributions to the DCI Annual Report to PFIAB in the framework of the outline provided in Tab A of the instruction from 0/PPB, dated 1c1 June 1972, as further explained in the following paragraphs of the present memorandum. I. Major Developments 3. In Part I. Major Developments, components will review selectively the highlights of their activities during the past fiscal year. Only the most significant developments of the year are to be identified in this section, not all important activities; a more expanded list of activities should be discussed in Part II, in which each component will survey its Major Accomplishments 2 Approved For Release 2003NRETIA-RDP84-00780R004900020015-3 Mr:g Approved For Release 2003/04tZ43:'-eiA-RDP84-00780R004900020015-3 and Failings more systematically. Activities may be chosen for highlighting in Part I because of their impact on very high priority standing requirements, or because they represent major breakthroughs in coping with priority targets. Part I reporting should also include component responses to major new requirements, such as changing aspects of present targets, new functions, and new geographic targets, particularly places where an existing equilibrium was threatened or overturned by internal or external forces. Responses to the foregoing will be made by components concerned with collection, operational support, processing, exploitation, and production, as appropriate. Components will also identify and review the work of task forces under their jurisdiction created to cope with special crises. 4. Replies should also discuss in the highlights section significant changes in the environment in which foreign intelligence activities are conducted, as the consequence of policy shifts by established regimes or changes in the establishment. Contributors should note, when relevant, the impact on their operations of new policy thrusts of the administration, the role of Congress and Congressmen, and the temper of the press and 3 Approved For Release 22A : CIA-RD1b84-00780R004900020015-3 Approved For Release 200:6404/2977CIA-RDP84-00780R004900020015-3 public opinion. Attention should also be given to key developments in the relations of components with other parts of the intelligence community, either as collaborators, customers, or sources of information and support. Finally, responding components should summarize trends in budget allocations for their activity as a whole -as well as by major aspects of their program. 5. To be effective, Part I. Major Developments should not only highlight the activities which have received most emphasis during the fiscal year but also characterize clearly what major changes occurred in the goals and activities during the period. Employed as a management tool the historical or developmental approach is not concerned with an indiscriminate review of what happened in the past, but provides an opportunity to *identify trends and developments, including the rate, amount, direction, scope, depth, and kind of change. This kind of historical scrutiny, applied comprehensively, begins with the identification of changes in the operational milieu, assesses the impact of these changes on objectives, and then follows the course of the intelligence process through the adjustment of requirements, replanning of operations, and so on, to the evaluation of the new effort. Contributors will be expected to respond appropriately Approved For Release 20 CIA-RDP84-00780R004900020015-3 Approved For ReleaseN2q0* /29 : CIA-RDP84-00780R004900020015-3 for their portion of the process, not by presenting a briefing of their program as it existed at some particular time in the year, but by highlighting the major changes in their activity during the period. II. Major Accomplishments and Failings 6. Most components will find their program applies to a single entry in this part of the PPB outline, although some may identify with more than one activity. As the title of the section indicates, respondents are not expected to provide a complete catalogue or postmortem of all of their activities and projects, but rather to identify, discuss, and rate their performance in terms of major successes and failures in a more detailed and systematic manner than in Part I. As in the highlights section, the emphasis is not to be on a static listing of all projects but on developments in activities in which significant changes occurred during the year. Subjects qualifying for review in this section include important individual successes in performance achieved by ongoing programs; progress in research and development of new programs, or in phasing new programs into operation; the degree of success in modifying existing programs and in meeting new requirements; and achievements in improving the efficiency or productivity of ongoing activities. (Achievements 5 Approved For Release 2-0SEetil ttif CIA-RDP84-00780R004900020015-3 Approved For Release 2003/04/29 : CIA-RDP84-00780R004900020015-3 er,7,0 in R&D should be included if they are a part of the activity of the component.) At all levels of activity the emphasis will be on progress, evolution, and develop- ment or, when relevant, retrogression, but not on static description. Without becoming involved in the intricacies of historical causation, explanations should show why major actions were taken, especially new projects. Results should similarly be assessed. Examples may be used to illustrate development, but an example of success or failure does not necessarily reflect the movement during the period unless it is compared with an earlier example or with a benchmark of previous performance. Contributors are expected to judge objectively what constitutes accomplishment, employing criteria appropriate to the activity. Such criteria may include customer satisfaction, impact on the opposition, achievement of goals, and cost effectiveness. 7. Although this report emphasizes historical movement, the summary nature of the contribution will limit the detail in which particular program elements or activities can be discussed. Step-by-step accounts of developments, meeting-by-meeting, and memorandum-by- memorandum, as frequently encountered in component histories, 6 g c211EIT Approved For Release 200 : CIA-RDP84-00780R004900020015-3 Approved For Release 2003/04/29 : CIA-RDP84-00780R004900020015-3 vr159 must be digested and summarized on an aggregate rather than an individual basis in order to preserve the sense of movement and contain the discussion within the framework of 10 to 20 pages appropriate to an annual report. The use of statistical tabulations to focus the presentation, illustrate historical development, and limit the length of the contribution is very much encouraged. 8. In Part II each component should show with some specificity its response to the major new problems which have arisen during the year and its progress or frustrations in coping with priority continuing problems. Components should disclose the elements and projects of their programs in sufficient detail that the major changes within each level can be appreciated by reviewers and consumers. III. Ahead 9. Tab A provides that, in summarizing prospects and future plans, contributors will implicitly employ, as a point of departure, past resource allocations, target patterns, program emphasis, data manipulation techniques, and management approaches. The outlook section of the annual report may be of special interest in future reviews of the effectiveness of program planning at several management levels. Together with the foregoing section it is also expected to constitute a source for subsequent historical writing. Approved For Release 20GSMICIA-RDP84-00780R004900020015-3 Approved For Release 2064St64Y9 : CIA-RDP84-00780R004900020015-3 Other Guidance 10. Chronologies. In order to satisfy the need for a concise annual report and simultaneously generate a chronicle of component activities, each contributor will append to its submission a brief chronology of major events relevant to its performance during the fiscal year. These events, identified by day and month and succinctly described, may include events in other countries affecting the activities of the component, the dates of component- ? inspired actions, dates of R&D breakthroughs, collection, processing, or production milestones, intelligence coups, internal reorganizations, and changes in key personnel. 11. Key Documents. Every component submitting an annual report will, as stipulated by the Executive Director's referenced memorandum of 26 May 1972 (Para. 5.b.(1)), include a list of "key documents and files for permanent inclusion in Agency Archives." This list will be reviewed within each unit "to ensure that the documents marked for archival retention are neither excessive in detail, in- appropriately classified, nor incomplete through omissions. A certificate to this effect will accompany the unit's Annual report... ." 12. Supplementary written instructions will be provided to meet the needs of each Directorate. The Chief, CIA Historical Staff and the Directorate Historical Approved For Release 2 8 CIA-RDP84-00780R004900020015-3 Zr, ? ' ear .Approved For Release 2003/04/29 : CIA-RDP84-00780R004900020015-3 Officers will provide additional guidance to assist components in complying with the historical requirements as delineated in this memorandum. Completed annual reports will be submitted to the next senior command level for review and exploitation as inputs into the DCI Annual Report to PFIAB. Following approval by reviewing components, one copy will be transmitted to PPB by the Directorates as an enclosure to the Directorate contribution, one copy will be returned to the component, and one copy lodged in the Agency Archives. As required, compartmented annexes can be compiled and held separately covering particularly sensitive events. Concur: W. E. Colby Executive Director 9 Bernard Drell CIA Historian Approved For Release 2003/W2Aop4k-RDP84-00780R004900020015-3 01:1;i11:1 25X1 ? , ? Approved For Release 2003/04/ ' V17 ? CIA-RDP84-00780R004900020015-3 DRAFT Tab C Contributors to the DCI's Annual Report DCI Area OGC OLC IG ONE DDP DDI DDS 0/DDI Senior Research Staff CRS DCS IAS IRS NP IC OBGI OCI OER OSR DDS&T 0/DDS&T OEL ORD OSA OCS OSI FMSAC OSP 0/DDP Component list provided separately 0/DDS SSA-DDS SSS-DDS OC OF OL OMS OP OS OTR Approved For ReleaseS1 129 : CIA-RDP84-00780R004900020015-3