PERSONNEL MOVEMENT AND MANAGEMENT PROGRAM (PMMP)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R005000070024-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 19, 2016
• Document Release Date: August 11, 2006
• Sequence Number: 24
• Publication Date: May 5, 1972
• Content Type: MF

Approved For Release 2006/09/26: CIA-RDP84-0078OR005000070024-6
Approved For Release 2006/09/26: CIA-RDP84-0078OR005000070024-6
 Approved For Release ~1'LE'f~4-007808005000070024-6
~..,
tineems within that period. Three years are recognized to be a am prac-
tical time period in future usage of the P. IP process. It also becaaae
apparent that the content of Advanced Staffing Plans (detailed occupa-
tional listings by career services of their recruitment needs during a
fiscal year) should coincide with expected manpower levels and msv nts,
by grade, levels as abow in PM results. However, since Advanced Staffing
Plans for FY 1973 were recently prepared, I believe inclusion of the A 8P
in the Pte' process should be deferred until next year.
5.. During the time we worked on the exercise to reduce ceilings and
average grade, the career services prepared projections of expected per-
sonnel staffing changes in fat 1972 (beginning and closing on-duty strengths
in Yet 1973, ceiling cutbacks, promotions, separations, etc.). The" esti-
mated staffing cheers proved quite hell as projections of basic per-
sonnel transactions within a fiscal year. I believe this kind of staffing
profile should be incorporated as a part of a Pick' document that would
on tote show staffing needs, upward movement, promotional needs and career
service problems. A catbination of these kinds of information should provide
a comprehensive basis for evaluating Agency personnel trends and problem
and relating changing operational requirements to available manpower
resources.
6. Since career officials and personnel officers are railcar with
the ; process, they should be able to conclude their work and submit
their Career Service Situation Reports within abut three months. If
necessary, individual time extensions could be given to some of the larger
career services upon request.
7. If you concur, I will initiate action to seek the completion of
the attached form by each carer service by the end of August 1972.
Barry B.
Director of Personnel
Distribution:
Original. - Return to D/Pere
1-ER
,i,-DDS
2 - D/Pers
2 - OP/Plans Staff (1 v/b)
OP/Plans S 1(3 May 72)2
CONFIDENTIAL
F This Pao
 Career Service
Fiscal Years FY 1973-FY 1975
PMMP Form 1
Date.
FY 1973
FY 1974
FY 1975
TOTAL
(1)
(2)
(3)
(4)
(1)
(2)
(3)
(4)
(1)
(2)
(3)
(4)
(1)
(2)
(3)
(4)
EST.
PROMO-
EST.
PROMO-
EST.
PROMO-
EST.
PROMO-
GRADE
PROMO-
TION
NUMBER
PROMO+
TION
NUMBER
PROMO-
TION
NUMBER
PROMO-
TION
NUMBER
TION
EADROO
COL (2)
PROMO-
TION
HEADROOM
COL (2)
PROMO-
TION
HEADROOM
COL (2)
: PROMO-
TION
EADROOM
COL (2)
PROMO-
ADROO
NEEDED
IS OVER/
TONS
HEADROOM
NEEDED
15 OVER
TIONS
HEADROO
NEEDED
S OVER
TIONS
HEADROOM
NEEDED
S OVER
TIONS
]THIN
WITHIN
UNDER
PLANNED
WITHIN
WITHIN
UNDER
PLANNED
WITHIN
WITHIN
UNDER
PLANNED
WITHIN
WITHIN
UNDER
PLANNED
GRADE
GRADE
COL (1)
To GRADE
GRADE
GRADE
COL (.1)
To GRADE
GRADE
GRADE
COL (1)
To GRADE
GRADE
GRADE
COL (1)
To GRADE
GS-1
GS-1
GS-1
GS-1
GS-i
GS-
GS-1
GS-11
Definitions:
FY 1973 promotion headroom in each grade consists of (1) estimated CS,A spaces (plus or minus) in that grade at the
beginning of the Fiscal Year and (2) cumulative turnover in that grade (i.e., estimated turnover within the grade plus
the total of estimated turnover in all grades above that grade). Promotion headroom in FY 1974 and FY 1975 consists of
cumulative turnover in each grade as defined in (2) above.
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 CONFIDENTIAL (WHEN FILLED IN?
Approved For Release 2006/09/26: CIA-RDP84-00780R005000070024-6
Definitions (Cont.)
The estimated annual promotion headroom needed within a career service in each grade is the total number of career-
ists expected to become ready for promotion to that grade within a given year. Promotion headroom is determined by
the Career Board evaluating and deciding upon the "promotional readiness" of each individual careerist in the grade
below and totaling those determined to be ready for promotion. The number ready for promotion to a given grade is
a qualitative judgment of the Career Board without regard to the level of past promotions or the estimated capacity
of the career service to make promotions to that grade. Presumably, the Career Board will take into account the
time-in-grade each careerist has already served and whether he is expected to move up on a fast track TIG, an aver-
age track TIG, a slow track TIG or not at all. Prior to plotting the promotability of each individual careerist
4 o or more times during the next three years, the Career Board could establish separate TIG norms for fast, aver-
and slow tracks and decide what additional standards, criteria, documentation and review procedures it will
fo low in looking at the promotional readiness of each careerist.
The career service may wish to make the planning assumption that the desired number of spaces needed in the Grades
GS-18 through GS-15 are mainly based upon organizational considerations rather than the judged promotional readiness
of careerists within the zones of consideration during the decade.
?
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 LNOTE: -CLASSIFICATION TO BE DETERMINED BY CAREER SERVICE
Approved For Rd 1200FO EG'IFP RDP84=042778OR005000070024-6
?
CAREER SERVICE SITUATION REPORT
Phase I, FY 1973
PMNIP Form 2
Page 1
1. PLEASE COMMENT ON ANY SIGNIFICANT PROBLEMS EXPECTED BY THE CAREER SERVICE DURING THIS FISCAL
YEAR AND WHAT, IF ANY, ACTION IS CONTEMPLATED TO MEET THESE PROBLEMS. COMMENTS SHOULD INCLUDE
BUT NOT NECESSARILY BE LIMITED TO THE FOLLOWING:
B. IMBALANCES, IF ANY, BETWEEN PROFESSIONAL, SUB-PROFESSIONAL, TECHNICAL AND CLERICAL
EMPLOYEES.
C. DIFFICULTIES, IF ANY, IN THE ACQUISITION OF EMPLOYEES WITH SPECIAL SKILLS OR TALENTS
NEEDED TO MEET NEW REQUIREMENTS OR TO REPLACE OTHERS.
D. ADEQUACY OF PROMOTIONAL HEADROOM.
E. SURPLUS OR REASSIGNMENT PROBLEMS DUE TO CHANGES IN ACTIVITIES, CUTBACKS OR KEY POSITIONS.
F. SPECIAL EMPLOYEE PROBLEMS.
24 WHAT SPECIFIC ASSISTANCE, IF ANY, MIGHT BE PROVIDED AT THE AGENCY, DIRECTORATE OR OFFICE
OF PERSONNEL LEVELS IN DEALING WITH THESE PROBLEMS?
(Please-use additional sheets as necessary, keyed to items.)
Annrrv rl Pnr Ralaaca 9fNlAMP/7f; ? C:IA-RflPR4-007ROR005000070074-6
 Approved For F 6N20/M : ` IAI-"RbVtR
CAREER SERVICE SITUATION REPORT
Phase II, FY 1974 - FY 1976
Page 2
3. PLEASE DESCRIBE FUNCTIONAL, ORGANIZATIONAL OR MANAGEMENT CHANGES IN THE CAREER SERVICE THAT
ARE EXPECTED TO OCCUR IN THE TIME PERIOD INDICATED. (CONSIDER CHANGES WITH N THE CAREER
SERVICE ITSELF AND THE OPERATIONAL COMPONENT IT SUPPORTS.)
4. PLEASE IDENTIFY ANY PROBLEMS OF PROFESSIONAL CONTINUITY OR SUCCESSION IN KEY JOBS WHICH YOU
ANTICIPATE.
5. PLEASE DESCRIBE ANY CHANGES IN THE VOLUME, PRIORITY OR NATURE OF THE WORK THAT WILL NECESSITATE
CHANGES IN THE DEVELOPMENT, TRAINING, UTI'LIZAT10M AND MANAGEMENT OF A SUBSTANTIAL NUMBER OF
EMPLOYEES. INCLUDE ANY MAJOR CHANGES IN EGO PATTERNS (OCCUPATIONAL TYPES AND IN-HIRE LEVELS)
DURING THIS TIME PERIOD.
6. PLEASE COMMENT ON ANY OTHER NOTEWORTHY PERSONNEL DEVELOPMENTS OR PROBLEMS EXPECTED DURING
FY 1974 - FY 1976.
(P nnsov d o ~+ n iona
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 Approved For Relea~RYd86M6(WC1A-b4 id6780R005000070024-6
PMMP Form 3
Date
I T
S GRADES
SPS
WAGE
EM
OTAL
S-1
GS-1
GS-1
S-1
S-1
S-1
S-12
S-11
'S-1
S-0
S-O
S-O
GS-0
S-0
S-O
GS-03
EP&PL
BOARD
MIL.
1. PRESENT ON-DUTY-STRENGTH AND E
IMAT
D OD
AT
E G I N N
' N G
F FY
1
WITH
CEIL
ING
DJUS
ENT
A. EST. ODS 3O JE 7.2 OR MOST
RECENT MONTH WHICHEVER 15
LATER
ODS ADJUSTED FOR CEILING
CHANGES DURING BALANCE FY 73
(B' GRADE)
SEPARATIONS
REASSIGNMENTS OUT
OTHER (LWOP, CONVERSIONS ETC.)
PROMOTIONS A/
To GRADE
. FROM GRADE
PERSONNEL GAINS
EOD's
REASSIGNMENTS IN
OTHER (LWOP, ETC.)
IV. ESTIMATED ON-DUTY-STRENGTH AT EI
'D OF
Y 1
PROJECTED ODS 30 JUNE 1973
(LINE IS ADJUSTED FOR TOTALS
AND NET CHANGES IN 11 AND
 u_.
Approved For Re1et8gF3 (R12&H&I IRLQPp8 90780R005000070024-6
al Insert the data in column (4+), PMMP Form 1, in the "To Grade" columns for Grades GS-11 and above in this
Form. Determine and insert total promotions to each grade in the Grades GS-10 and below on this Form by
using the process in PMMP Form (or by using planning and historical data available to you).