WINTER CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R005800040002-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 18
• Document Creation Date: December 14, 2016
• Document Release Date: January 2, 2003
• Sequence Number: 2
• Publication Date: November 1, 1974
• Content Type: MF

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Approved Forf4efease2003/04129r:
DD/A 74-4310
HMORANVJM FOR: Comptroller
SUBJECT : Minter Conference
jgistry
File
Reference is made to your recent request for a preliminary listing
ST T of date items to be considered at the Winter Conference scheduled at
for 15-17 February 1975.
2. This is to advise that the following issues are felt to be of signi-
ficant importance to Agency management. and would warrant a full exchange of
views by all participants:
a. Ille....C7,A.Coieni......ttee
Agency Management Committee has been in existence since
9730 and has considered over one hundred agenda items.
that some reasonable self-examination mould be in order
bow well the management mechinery is operating, and to
t views on how procedures might be improved.
b, c?60PV*Or0P19Sies
In accordance with established MBO objectives, the Offices in
this Directorate are deeply involved in developing costing methodologies
for the services that are provided. OJCS now has a facility to cost out
cuter support to our users, and other Offices will have comparable
peewees by the end of this calendar year. Considering overall cost
effectiveness for the Agency, a managnt decision should be forthcoming
an whether to institute a charge back procedure for various categories of
sport.
c. Wanion
Since 196S, the cost of Agency data processing has tripled; the
number of people Involved In data processing has about doubled; and
there is a definite trend toward centraliotion in the ter field.
There is an information processing explosion, and this d seem to
be an excellent time to focus an the problem, and possibly develop
reasonable Agency policy guidelines.
d. Persowel/Budget Cuts
Present indications are that personnel and financial resources
will be tight for some time, and continued cuts might reasonably be
It is suggested that same consideration eight be given to
establishing a mechanism, such as the ADD group, in order to attack
the problem in an orderly and equitable manner.
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e. Pe 31,Cpirt, Costs
Since the submission of the report of the Personnel Approaches
Study Group in November 1973, the Agency has committed itself heavily
to a nudber of personnel orientedsuch as PASG, PDP, APP,
and ENO. It would seem prudent at this tine to take a hard look at
the total costs to the Agency for these personnel management program.
f. New Agency Building
The point has been made that we hope one day to house all of our
employees In the Headquarters complex. This might present problems, but
there are Obviously numerous a6m1r4strative difficulties with the present
arrangement, having units scattered about the Washington metropolitan area.
It is not too early to focus on the long-range situation, and develop sane
tminary thinking on the advisability of constructing a new, Agency
ding to accommodate all employees in Langley.
S. PrincY and Freedom of Information
We have not yet felt the full tn.act of new legislation relating
to privacy and "freedom of information. ' Although we are In a fluid
situation, with possible changes between now and February 1973, it is
believed that there should be a comprehensive briefing on this issue so
that senior Agency management has a full appreciation and understanding
of the overall costs and other effects.
11,/elgqlen#Rev-skcirent.Cauncil
years, the Agency had a Research and Development
ropriate representation and input from all four
S. machinery appeared to have worked quite well, pro-
close coordination at the Associate Deputy Director level. At
a time of shrinking resources when all grams are being closely
scrutinized, it is felt that sow t might be given to reestablishing
the ROI Council, certainly on a trial
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viously, this package of proposals was pulled together on
as a preliminary "thinkpiauet four nicrahs in advance of
erence. The basic issues seem to warrant attention at this
concepts might have to be refined or expanded.
- Jol-,n F. Bilne
Jahn F, Blake
Deput
yfZrector
Administration
STAT EO-DD/ kmg (1 Nov 74)
Distribution
Orig - Adse
1.- DD/A Chrono
,/e- DIVA Subject w/background (DD/A 74-4238, -4286)
1 - JFB Chrono
DD/A 74-4238: Memo dtd 24 Oct 74 to DD/A fr Compt, subj: Winter Conference
DD/A 74-4286: Memo dtd 30 Oct 74 to DD/A fr D/Pers, subj: DCI Management
Conference
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DD/A Office Submissions
1.
OL -
Costing of Services and Supplies
2.
OS -
"Privacy" and "Freedom of Information" Legislation ,
3.
OS -
Mandatory Age 60 Retirement
4.
OS
Costing Mettodologies
5.
OS
Repolygraph Program
6.
OS -
Burdens of MBO vs Benefits
7.
OC -
Secure Telephones for Headquarters, Washington, and
Overseas
8.
OF -
Identification of Resources to KIQ's and non-KIQ's,
and Departmental or Tactical Questions
9.
OJCS
- Policy of Continued Centralization of Agency Data
Processing
10.
OJCS
- Mechanisms to Control Information Processing
Explosions
11.
OJCS
- Should We Institute a Charge Back Procedure for
Computer Support?
12.
OP -
Status of Agency-wide Implementation of the New
Approaches to Personnel Management
13.
OTR
- Intelligence Community Training L__
OMS - Negative
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Other Thoughts
1. Management Committee Policies and Procedures
2. Regulatory Process in the Agency
3. Inflation--Costs--Shortages('-'-'
4. Inter-Directorate Coordination/Communications (COINS Project
Officer)
STAT
STAT
STAT 10.
6. Space in Headquarters?All Employees in Langley Concept
7. RU Council
8. The
9. Word Processing Centers
Studies on Analysts
- Degree of Use
11. Intelligence Studies Program--The Place of CIA in American
Society
12. Declassification Issues (Studies in Intelligence, etc.)
13. Security Leaks to the Press
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paper) STAT
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1974
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT Agenda Items for February 1975 DCI
Conference
It is suggested that the subject of Secure Telephones
for Agency headquarters, the Washington area, and overseas
be included on subject agenda.
Dir
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.?; 0 OCT 1974
MEMORANDUM FOR: Executive Officer, DDA
SUBJECT DCI Management Conference
REFERENCE DDA 74-4227 dtd 25 Oct 1974
We believe it would be timely and appropriate for
the DCI Management Conference agenda to include for
discussion the subject of Identification of Resources
to KIQ's, non-KIQ national questions, and departmental
or tactical questions not covered under the KIQ's.
Hopefully enough progress will have been made toward a
rough cut approach to satisfying the Director's interest
in this matter to warrant its discussion.
J i Thomas B. Y
-1,/ Director of F
:JL.
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MEMORANDUM FOR:
SUBJECT
REFERENCE
OJCS 1539-74
SO OCT 1974
Executive Officer, DD/A
DCI Management Conference
Your memo dtd 25 Oct. 74, same subject
(DD/A 74-4227)
Listed below are three uggested agenda items for the
Management Conference in February 1975. These items
focus on the information processing area and should be
appropriate to a conference of this scope.
1. Since 1965, the cost of Agency data processing
has tripled (a per annum increase of 13.3%),
and the number of people involved in data pro-
cessing has about doubled (a per annum increase
of 7.3%). What mechanisms, if any, should be
used to control this information processing
explosion?
2. There has been a trend toward centralization
of Agency data processing. Should we make
changes in our policies, procedures and com-
puter facilities to accelerate this movement?
3. We now have a facility to cost out computer
support to our users. Should we go one step
further (as the DCI has directed) and institute
a charge back procedure?
H Y E. F
Director M Joint
Distribution:
0 + 1 - adse
1 - OJCS Registry
2 - O/D/OJCS
WATER
mputer Support
/Pe
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Logistics' DCI Management Conference
Are we going to do something about costing
of services, supplies, etc.?
Per Mich (telecon of 10/30/74).
OMS - negative
.4ao=?-5
0-7
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PERS 744/701
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DD/A
30 OCT 1974
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT DCI Management Conference
REFERENCES (a) Memo fr ExO/DDA dtd 25 Oct 74,
same subject
(b) DCI memo of 13 Apr 74, "Implementation
of PASG Recommendations Approved by
the CIA Management Committee
1. In response to the request in referent (a) dis-
cussion of the status of Agency-wide progress in implementa-
tion of the New Approaches to Personnel Management is, from
our viewpoint, the single most important item for inclusion
in the agenda for the DCI Management Conference.
2. The timing for this would be ideal in view of the
Director's intent expressed in referent (b) to review such
progress with the Deputy Directors individually approximately
one month prior to the date scheduled for the Conference.
. w. lvi. ann
Director of Per- onnel
Attachment
Ref (b)
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011%MS 74-
9 : CIA-RDP84-007810R00-5800040002-5
MEMORANDUM FOR: Deputy Director for Intelligence
Deputy Director for Management and Services
Deputy Director for Operations
Deputy Director for Science and Technology
Chairman, Senior Executive Career
Service Panel
SUBJECT ? Implementation of PASG Recommendations
.
Approved by the CIA Management Committee
REFERENCES ?
. (a) Extract from Minutes of CIA Management
Committee Meeting on 7 January 1974
(b) Employee Bulletin, New Approaches to
Personnel Management, dated 1 April 1974
(c) Report of the Personnel Approaches Study_
Group dated 30 November 1973
1. After the CIA Management Committee approved the PASG
recommendations with the modifications noted in reference (a),
an Employee Bulletin was issued to begin implementation of the
approved recommendations and to tell employees about the new
approaches to personnel management we have adopted. The sooner
everyone in the Agency understands the reasons for these ini-
tiatives, the sooner we will gain the support needed to make
our efforts a success. I signed the Bulletin so that all
personnel will know the significance attached to the improve-
ment of personnel management throughout the Agency.
2. While the substantial work load involved will be
shared by employees and managers, the major task of converting
broad personnel objectives and new directions into specific
achievements rests mainly on us. With this in mind, we should
take the time to decide how to organize, manage and monitor
personnel operations in our areas to best accomplish both
Agency objectives and your own requirements. As a first step,
please establish the Senior Personnel Resources Board called
for in the PASG Report. You may wish to reconstitute the exist-
ing Directorate Career Board or you may wish to confine its
actions to selected personnel operations and appoint a new
Senior Personnel Resources Board. In either case, the impor-
tant thing is to maintain a personnel advisory body that will
r-1
USG U.?!1
I.
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help you formulate Directorate-wide personnel policies and
guidances and monitor the effectiveness of individual components
in complying with these policies and guidances.
3. Once the Board is establiahed, it should be fully used
in acting upon the following matters:
a. Policies, career sub-groups and structures
most appropriate for implementing the PASG recommenda-
tion that each Directorate will constitute a Career
Service. (In deciding upon specific organizational
arrangements, consideration should be given to the
kinds of personnel boards and panels you will want
to use, both at the Directorate and at the component
levels.)
b. Directorate-wide objectives and plans to
implement the ten DCI personnel objectives contained
in the PASG Report. (These are important concerns
and will require continuing encouragements from you
and hard work by many people in your area.)
c. Specific means of implementing the sixteen
personnel responsibilities and authorities of the
Deputy Directors listed in the PASG Report.
4. Pending your decision on the kind of career sub-groups
you will maintain in the Directorate Career Services, present
Career Service indicators will continue to be applied to employees
and positions in order to manage personnel affairs, keep person-
nel records, and fix responsibility for personnel management.
Agency Regulations will be amended to indicate that the term
"Service Designation" will henceforth be restricted to Direc-
torate and Ex6cutive Career Services. Second letters in present
Service Designations shownin (e.g., MP, IC) will be STAT
retained in Regulations as sub- group inacafors, and
they will be changed as necessary to reflect Directorate deci-
sions relative to future composition of career sub-groups.
S. A number of other recommendations involving Directorate
actions will be formalized in Agency Regulations. They include:
a. Inclusion of the PASG statement on Agency
personnel policy.
b. Enumeration of the sixteen personnel
authorities and responsibilities to be exercised
by the Deputy Directors.
rIcin
UOU 16.11:1J
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c. Establishment of Directorate and Executive
Career Services.
d. Formation of a CIA Supergrade Review Board
to conduct quarterly reviews of Directorate and
Executive plans for filling supergrade vacancies.
e. Elimination of the three-year career
? provisional period.
f. Announcement of the Management Committee's
decision that individuals assigned outside their
Directorate Career Service more than three years
will normally have the Designation changed.
6. As the several recommendations contained in the PASG
Report are implemented, the capacity for moving personnel to
assignments where their qualifications are most needed should
be improved significantly. Throughout the various organizations
of the Agency, there are employees with common occupational
specialties and skills performing common functions. I have
asked the Director of Personnel to study the feasibility of
modifying the existing Agency Qualification Record System
somewhat along the lines of the Military Occupational System
(MOS), which could facilitate the ready identification of
employees having combinations of qualifications applicable to
selected occupational affinity groups.
7. In carrying out the provisions of this memorandum,
you are encouraged to seek the assistance of the Director of
Personnel and other Agency officials concerned, particularly
in connection with the development of Directorate-wide guidances
pertaining to DCI personnel objectives and the sixteen personnel
responsibilities of the Deputy Directors.
..8. As in the case of the Annual Personnel Plan (APP) and
the ersonnel Development Program (PDP), I want to meet with you
at be earliest practicable time to discuss progress in imple-
menting PASG recommendations within your Directorate. For this
reason, I will schedule a meeting with each of you approximately
nine-months from the date of this memorandum.
AttS"
? Refs (a), ai$ (c)
W. E. Colby
Director
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ii#1.' IVI;14413064,16 4R
2-5
0 OCT 1974
MEMORANDUM FOR: Executive Officer to the Deputy
Director for Administration
SUBJECT DCI Management Conference
REFERENCE
Memorandum from EO-DD/A dated
25 October 1974, Same Subject
(DD/A 74-4227)
In accordance with reference, the following sugges-
tions are made as possible agenda items for the proposed
DCI Management Conference planned for February 1975
?
a. The need for a positive Agencywide plan and
program to address issues associated with "privacy" and
"freedom of information" legislation being proposed and
enacted by the Congress.
b. The need for categorizing unclassified pro-
prietary Agency information, so that it may be kept out
of the public domain without misusing national security
classification procedures. Information in this area
includes but is not limited to personnel, medical, and
security data on individuals and employees and are exempted
from the Freedom of Information Act.
c. In the light of legislation, policy, and other
external pressures dictating against discrimination because
of age, should the Agency be forced to modify our mandatory
age 60 retirement requirement?
d. The pros and cons of implementing "billing
systems" associated with costing methodologies.
e. The desirability of instituting a consistent
repolygraph program for employees, especially upon their
return from overseas assignments.
OS 4 1165-A
MEMAL BE ONLY
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f. Does the Management by Objective (MBO) system
impose burdens on lower echelon management to an extent
disproportionate to the benefits derived from the system?
Charles W. Kane
Director of Security
2
ADMINISEAMEANIERNAL USE ONLY
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DTR - 0933
30 October 1974
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT : DCI Management Conference
REFERENCE : Memo to Office Directors fm EO-DDA dtd 25 Oct 74;
same subject
Intelligence Community Training
The Office of Training increasingly is becoming involved in
various kinds of joint training for member agencies of the Intelli-
gence Community. For example, information science training is pro-
vided to NSA and DIA; the recently negotiated agreement to train
foreign intelligence operations officers for the military is a new
requirement; and, references have been made by the Director for
training of Intelligence Community analysts by OTR. It would be
helpful for future resource planning purposes to have guidance from
the Director and the Deputy Directors on the magnitude of Intelligence
Community training that OTR may be responsible for.
Altonso Rodriggez e
Director of Training
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DD/A 74-4227
nrT ii
MEMORANDUM FOR: Director of Communications
Director of Finance
Director of Joint Computer Support
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
SUBJECT DCI Management Conference
_Registry
1. You may recall that the DD/A announced at the
morning meeting of 25 October 1974 that the DCI is
planning on having a management conference with the DD's
and other senior officials in February 1975. It
is intended that an agenda should be prepared by 1 November--
well in advance of the conference.
2. This is to confirm the verbal request of the DD/A
that appropriate agenda items be submitted to this office
by close of business 31 October 974.
EO- DD/A
Distribut
Orig -
Xcy
Ex e. cer at
Deputy Director for Administration
kmg (25 Oct 74)
ion:
D/CO
Ea additional adse
DD/A Subject
DD/A Chrono
.111inistrative - Interpol Use Only
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- STAT
STAiT
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DD
MEMORANDUM FOR:
Deputy Director of Central Intelligence
Deputy Director for Administration
Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science and Technology
Deputy to the DCI for the Intelligence Community
Deputy to the DCI for National Intelligence Officers
Inspector General
SUBJECT: Winter Conference
? 1. This is to confirm that the Winter Conference is scheduled
for 15-17 February 1975. It will be held
Lodge has been reserved for these dates, including the night of
14 February.
2. I shall keep you informed of developments on the agenda
and of additional arrangements as they are made.
Distribution:
1 - ea addressee
1 -ER
JOHN D. IAMS
Comptroller
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