Document Type: 
Document Number (FOIA) /ESDN (CREST): 
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Document Page Count: 
Document Creation Date: 
December 14, 2016
Document Release Date: 
December 30, 2002
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Case Number: 
Publication Date: 
January 1, 1974
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PDF icon CIA-RDP84-00780R006100120005-9.pdf207.33 KB
Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 M~'IORANDDM FOR : The DCI STAT SITBJECT Private Citizen Letter Requests to the DCI For Information 8onc-~rning CIA Activities 1. In response to your requast for a bit of reaseareh on the MAG suggestion that press articles concerning CIA b~ indexed for use in your responses to the subject letters, following are the results of our staff work: 2. Background; Br~ifly stated, it was suggested by Mr articles concerning the Agency be indexed and bibliographic data of the articles be retained in a computer system. i~ihen a letter requesting information is received by :your .~offic~, a list of recent, substantive articles (on or from a eomputar run) could be mailed to the ;:~ citizen requ~:sting the information. 3. Roements: This suggestion Mould require the following: a. Someone to collect and mark such articles for entry into a computer system. b. Access to a computer systemo c. The d?sign of a computer program and retrieval system for proper indexing by subject and for a means to get the runs to the responsible me~mbsr of your staff. d. The design of a cover format to send the information to the citizen requesting the information, viz. a letter format explaining why the information is being sent; why it may not be complete; that the Agency is not in the public relations business; that the Agency STAT a member of the Agency MAG, that substantive press ,~~, of respond to requsst$ for 1",gency policy on most subjects; and so on. 4? Findin~e: Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 a. The clipping service run so well byl ~in Angus Thuermer~s office is limited in is capabilities because of a shortage of personnel. The service eom~rises Mrs. who edits the daily press for a wide variety of articles of interest, and one assistant, who clips, pastes and copies the articles for dist3~ibution to tho customers of the service. The service does not process all substantive articles concerning CIA activities because of time and personnel constraints and because the customers of the service have only a limited time each day to read press articles. The service is designed to ~ perform the limited function of keeping certAin agency executives gen?rally informed. An additional person would be needed if the service were to Pocus, specifically on articles concerning the CIA. b. CRS dues not have the capability to piggyback this suggestioh on their use of the SAFE computer system. CRS is also shorthanded; its professionals work 100 to 150 hours pnc of uncompensated overtime per week just to keep up with CRS requirements for clipping articlQS. There is no computer terminal in CRS, . c. A check at the )~ DCI ~egistry revealed that the volume of requests for this kind of information is about one letter psr week. Most r?quests are for information on DCI activities; most are student requ~sts from the secondary school level. 5. Conclusions: Although one additional person could undoubtedly handle this kin of a project, i.e. edit and coordinate the computer indexing and retrieval of the required information, it would not ag~pear practical to crest such a position for the following two reasons: Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 a. If additional hel~ could be made available, it would probably be more practical to increase the capability of eithor Nlra. STAT 0 staff or the CRS staff to better fulfil) ongoing objectives. b. The volume of requests for this kind of information is not great enough to justify the creation of a system to handle it. DD/A Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 ------?--- ---- o r UNCLASSIFIED CONFIDENTIAL SECRET OFFICIAL ROUTING SLIP TO NAME AND ADDRESS DATE INITIALS I DDA a 3 4 S 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETYRN CONCURRENCE INFORMATION S16NATORE Remarks: The attached material was forwarded to the DCI with DDA 74-5036. D/ES does not feel that this material need go to DCI. ER FOLD HERE TO RETURN TO SENDER FROM: NAME. ADDRESS AND PHONE tJO. DATE 6 1 09Q088S-9 c~o~ i0f1Y M0. n~'] Use previous editions 1-67 L I Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 DD/A 74-4813 6 December 1974 STAT MEMORANDUM FOR : Mr . SUBJECT Favorable Press on CIA 1. On 2 December 1974, Mr. Deputy STAT Executive Secretary, advised that at tie morning meeting, the DCI asked the Deputy Director for Administration to investigate the possibility of passing news clippings, ~- favorable to the Agency to anyone asking for such o en , ~li'terature. By way o background on this, Mr. pointed out that the idea originated with Mr. STAT a Division Chief in the Office STAT o ra egic esearc an a member of the Agency Management Advisory Group.. Mr. 0 mentioned that this came up for STAT discussion because a woman at one of the universities wanted to defend the Agency regarding Chile, and she got a negative response from the Agency. The thought was expressed that we should have a bibliography on the shelf, including such items as the Time Magazine article, which might be used when these outside re uests come in. Mr. Ostressed that Mr. STAT STAT would be glad to assist us on this problem. 2. On 3 December 1974, Mr. Blake made reference to the DCI requirement that we attempt to develop a package of favorable commentaries on the Agency. Chile is now getting old, but there should be a lot of useful material floating aroun~~ (the Office of Legislative Counsel and the Assistant to the Director) on this. Possibly Central Reference Service has some useful data. would appreciate it if your would contact Mr. STAT see what case was involved and otherwise work e pro em so that the Deputy Director for Administration can respond to the DCI on this matter. A separate but related aspect of this is that Mr. is working on an STAT unclassified fact book, whic was o interest to Mr. Angus Thuermer, Assistant to the Director. STAT Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 Approved For Release 2003/04/29: CIA-RDP84-007808006100120005-9 4. I'll be glad to discuss at your convenience, but would suggest we attempt to develop some type of appropriate response within ten days. STAT Attachment: Director's Address to the Los Angeles World Affairs Council, Los Angeles, California, May 3, 1974 Distribution: STAT Original - Mr. O w/att 1 - DD/A Subject w/o att 1 - DD/A Chrono w/o att Approved For Release 2003/04/ :CIA-RDP84-007808006100120005-9 STAT Approved For Release 2003/04/29 :CIA-RDP84-007808006100120005-9 Next 17 Page(s) In Document Exempt Approved For Release 2003/04/29 :CIA-RDP84-007808006100120005-9