REVIEW OF VM MINIDISKS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000100010056-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 15, 2016
• Document Release Date: November 20, 2003
• Sequence Number: 56
• Publication Date: March 19, 1981
• Content Type: MEMO

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STATFrom
TED 7TATES GvedFo FR I~` NT CTIOMS
ppror Release 2004/05/05 : CIA-RDP84-00933RZO10001 5 ~
Use routing symbols whenever possible.
2- Way Memo
of VM M nidi; ks
Casty ar Services Staff, {13P
3/19/81
O/D/Cup
Attached is t revi+ of VM minidisks for Administrative Staff,
Manage t Staff, and Office of the Dir, ar, OFD.'. As indicated four
of the people have been reassigned and there is only one can Ili P which
sl= ld be deleted.
SENDER (Originator of message):
Use brief, informal language.
Conserve space.
Forward original and one copy.
RECEIVER (Replier to message):
Reply below the message, keep one
copy, return one copy.
STIR
00010056-1
Approved For Release 2004/05/05 : CIA-RDP84-00933R0001
OPTIONAL FORM 27 (Rev. 7-77)
GSA FPMR (41 CFR) 101-11.6
3. TO BE RETAINED BY ORIGINATOR (Receiver)
 Approved Fgelease 2004/05/05: CIA-RDP84-00933 000100010056-1
The typical Government letter has been conservatively estimated to cost $2.00, not including the cost of filing and ultimate
disposition, Informal communication, resulting from the use of Optional Form 27, 2-WAY MEMO, can reduce this cost
substantially.
Persons experienced in the field of letterwriting have made the following observations about Government correspondence
practices.
The bulk of correspondence is conducted within the governmental family itself 'between offices whose day-to-day
relationships could permit simple, informal written communication.
Many written communications are for immediate action, are routine in nature, such as requests for information or services,
and do not require copies for distribution.
Many written communications are less than a dozen lines in length.
1. In actual experience, where agencies have issued instruc-
tions encouraging the use of memorandums and informal
correspondence within the agency, there has been a notice-
able drop in the- communications effort and in the time required to respond to a request, as well as a reduction of
useless copies in file. An examination of the two types of
correspondence indicates that formal correspondence has
certain drawbacks.
a, Formal correspondence is usually more wordy because of
salutations, introductory paragraphs, complimentary clos-
ings, etc. It becomes a difficult writing chore because of
continual polishing and editing.
b. Formal correspondence typically calls for more reviews,
resulting in many rewrites, and for excessive time-in-shop.
c, Formal correspondence goes through stricter clearance
channels, and frequently makes communication between
"opposite numbers" very difficult.
2. In many cases, the best reply is an informal endorsement
on an incoming letter. Optional Form 27, 2-WAY MEMO,
takes advantage of this principle.
PRACTICAL PURPOSES SERVED BY 2-WAY MEMO
1. The message and the reply are placed on the same page
in brief, informal language. This simplifies writing, handling,
storing, and disposing of short communications.
2. The message may be prepared by typewriter or by hand;
the reply may be by typewriter, by hand, or by rubber
stamp.
3. It is possible to achieve a greater delegation of signing
authority with the 2-WAY MEMO because of its informal
nature.
4. The 2-WAY MEMO may be designated for special
-'handling. It may be marked URGENT if exceptional speed is
required. It may be stamped for special mailing services. It
may be used for classified material if it is marked with the
proper security classification.
5. The "TO" line and the "FROM" line are so placed that
the 2-WAY MEMO may be sent in a window envelope and
returned in a window envelope if desired.
6. The 2-WAY MEMO is particularly well suited for commu-
nication between "opposite numbers" within one agency or
in different agencies.
Approved For Release 2004/05/05 : CIA-RDP84-00933R00010009`dO `!fRM 27 BACK (Rev 7-77)
 13 February 1981
Approved FQRelease 2004/05/05: CIA-RDP84-009U,R000100 1 Q0~6-'I/J at'
Customer Services Staff, ODP
SUBJECT: Review of VM Minidisks
REFERENCE: Memo to ADP Control Ofcrs fm CSS/P/ODP
dtd 7 Jan. 81, same subject
1. In order to give the ADP Control Officers an effective tool to assist
in monitoring VM DASD use., CSS is producing monthly reports which identify
those VM disks that are not bc,ing used and Liiose which are being under-
utilized. These reports will be an effective tool in preventing a buildup of
unused disk space.
2. I have attached two reports for the minidisks that your office has on
the VM system. The first report is a list of minidisks that were not used
during the reporting period. Even though this is only for a five week. period,
this list may include minidisks that are in fact not being used at all. If
this is true, they should be deleted. Place a check next to the m.ixiidiskr, that
should be deleted.
3. The second report shows the amount of space used on each minidisk. It
is our judgement that if a minidisk is less than 40% full and if there is no
immediate plan for growth, it should be reduced in size. For these minidisks,
indicate the new size on the report. The minimum size minidisk remains at one
cylinder.
4. Please return the results of your review to the Customer Services STAT
Staff, Room GA0507. Messrs. lare available to answer
questions or provide assistance and may be reached on extension II STAT
STAT
Approved For Release 2004/05/05 : CIA-RDP84-00933R000100010056-1
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