FISCAL YEAR 1979 REVIEW OF AUTOMATIC DATA PROCESSING (ADP) PROJECTS (U)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000100080005-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: December 22, 2000
• Sequence Number: 5
• Publication Date: May 23, 1979
• Content Type: MF

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FROM: Deputy Director of Central Intelligence
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SUBJECT: Fiscal Year 1979 Review of Automatic Data Processing (ADP)
Projects (U)
REFERENCE: Memo to EAG Members from DDCI, dtd. 26 July 1978, -
Subject: Management of Automatic Data Processing -
Resources
1. The purpose of this memorandum is to record Executive Committee
decisions made in the review of major ADP projects and to discuss-the
manner in which we will review Agency ADP resource requirements. With
regard to the latter, the Executive Committee will shift its focus from
a narrow review of current year ADP resource consumption to a broader
involvement in both current year and longer range planning and tracking
issues. With Committee Staff and component support, this change should
require less of the members' time on ADP topics. (U)
2. All-Fiscal Year 1979 ADP projects reviewed by the Executive
Committee and currently budgeted are.approved at the resource level
requested. Unfunded projects are approved subject to Comptroller
approval of reprogramming or funding requests. (U)
3. Procedures for monitoring current year ADP costs and reviewing
changes in requirements will be the same as in previous years. The
Office of Data Processing (ODP) will monitor all costs incurred for.
projects supported in ODP and will concurrently notify the user office
and the Comptroller when project-incurred costs reach 75 percent of
the approved level. User offices will be responsible for validating
project requirements for the remainder of the fiscal year. If costs
are projected to exceed the initial authorization by more than 10 percent,
user r offices, in coordination with ODP, will request Comptroller approval.
The request will include:.
an explanation of the need for increased ODP services;
a new projection of the'cost of ODP services required for
the remainder of the fiscal year; and - -
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-- a statement addressing the availability of ODP resources
to provide the increased services and the impact on the
user organization if the increase is not approved. (U)
4. As in the past, components will monitor all costs incurred for
component-budgeted projects. If costs are projected at-any-point in
the fiscal year to increase by more than 10 percent over the initial
authorization, components will request'prior Comptroller approval. (U)
5. In the event that new or expanding Fiscal Year 1979 ADP
projects not previously reviewed by the Executive Committee increase
to established review thresholds, prior Comptroller approval will be
obtained. (U)
11 . 6. Agency policy regarding Executive Committee review and manage-
ment of ADP as stated in the reference memorandum remains in effect.
The manner in which the Executive Committee reviews the annual consumption
of ADP resources, however, will be modified. Beginning with Fiscal Year
1980, Executive Committee review will be conducted in four areas:
a. ODp "Res?ources. . During the first quarter of each fiscal
year, the Director of Data Processing will provide the Executive
Committee with an assessment of the current state of ODP, the
totality of current year.requirements levied on ODP, its ability
and capacity to satisfy them, and a review of ODP's updated Five-
Year Plan in terms of projected requirements and related capital
investments.
. b. ADP Projects. Executive Committee review of current year
ADP projects will continue to be based on "ADP Project Decision
Forms," whether supported in ODP or with component-budgeted
resources. Previously established review thresholds will remain
unchanged (generally $250,000 annual or cumulative costs-see
reference). The Committee meeting(s) devoted to current year ADP
applications will be limited to policy issues arising from members'
individual review of Project Decision Forms and from staff
recommendations made to the Chairman.
with.programmed investment requirements for presentation to the
Committee.
component long-range ADP plans.. The Committee Staff will summarize
appropriate plans (e.g., ODP, NPIC, NFAC, DDO) and correlate them
implementation-and resultant. multiyear payments. This aspect of~
Executive Committee involvement will also include a review of
c. Major Capital Irivestmerits. The Executive Committee will
review major ADP capital investments included in the Agency's
Program Plan before it is submitted to the Resource Management
Staff in June of each year. Major capital investments may represent
a one-time-purchase or the initiation of a project requiring multiyear
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strategic objectives. Thereafter the Committee will track progress
towards achieving these strategic objectives and review proposed
When completed, the Committee will review and approve-selected
the study, the Committee will track the study team's progress.
d. Strategic Objectives. The final aspect of the Committee's
review of ADP will involve a broader subject-Agencywide information,
handling/management. The Committee has already reviewed the
plan for a formal information handling study. During conduct of
changes to the objectives themselves. (U)
.7. Appropriate guidance and approval memoranda will be issued to
components after the Comptroller and/or Executive Committee reviews
Approved-For-Re lease 3106-.-CIA RBP8-4-093 R01 00080945 -