FY 1981 FUNDS FOR THE COMMUNITY-WIDE COMPUTER-ASSISTED COMPARTMENTATION CONTROL SYSTEM (4C)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000200130007-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 16, 2016
• Document Release Date: July 7, 2005
• Sequence Number: 7
• Publication Date: January 13, 1981
• Content Type: MF

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MEMORANDUM FOR: Mr. Frederick P. Hitz, OLC
0/Comptroller
Attached is the first draft of the request to the
Senate and Hoji5i- An 'ations Committees for release
of funds above required for 4C. Because
the additional funds must be obligated not later than
16 January, it is requested that you review the- draft.
We will provide final versions to you ASAP.. All of the
attachments will be attached to: the letters to both
the HAC and SAC _ .
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MEMORANDUM FOR: Director of Central Intelligence
VIA: Deputy Director of Central Intelligence
Deputy to the DCI for Resource Management
SUBJECT: FY 1981 Funds for the Community-wide
Computer-assisted Compartmentation
Control System OCT
REFERENCES: A. United States Senate Committee on
Appropriations, DOD Appropriation Bill,
1981, Classified Annex, Report 96-1020
B. House of Representatives Committee on
Appropriations, Classified Annex to the
Joint Appropriations Conference Report
on HR 8105, Report 96-1528A, 4 December 1980
1. Action Requested: That you sign the attached letters to the Chairman,
Senate Appropriations Committee, and Chairman, House Appropriations Committee.
2. Background: In Congressional review al lobligation ceiling was 25X1
imposed on FY 1981 APEX funding. If that restriction is not lifted, the
Community-wide Computer-assisted Compartmentation Control System (4C)
entation schedule will have to be markedly restructed. If constrained to
he effect will be to delay 4C service to a number of Community users and,
t erefore, to delay important security management benefits which are possible 25X1
only after completion of Phase II of 4C. The pacing item is a 16 January 1981
COMSEC procurement deadline. If we can get a commitment by that time from
Congress, we can get our Phase II COMSEC procurement started this FY. If not,
we have to wait another year, in which case the FY 1981 funding issue becomes
moot.
This package has been coordinated-with
and Office of Data Processing.
3. Recommendation: approval of the attached letters.
SA/DCI/C,25X1
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Attachments: a/s
Director of Central Intelligence
DISAPPROVED:
Director of Central Intelligence
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Background on the 4C System and the FY 1981 Funding Issue
1. Question: What is the impact of reducing the FY 1981 funding for APEX
implementation of the Community-wide Computer-assisted Compartmentation Control
system (4C), and since (b) the 4C system is a fundamental requirement which
must be implemented in order to satisfy Community security objectives prior to
APEX or any other means of improving security management controls, the question
becomes what is the effect of reducing 4C's FY 1981 budget tc
dollars?
2. Background:
a. 4C--The Basic Problem: The 4C system will be an interactive
computerized data base to be updated and used on-line by all of the
members of the Intelligence Community through terminals located in their
facilities. The data base will record two distinct types of information:
(1) Data on personnel who have or have had access to special
compartmented information (SCI).
(2) Data on facilities which handle or store SCI.
b. 4C--Capabilities: The 4C system with one central interactive data
base is conceived to replace nineteen existing computerized data bases
maintained by government agencies, military services, and the Unified and
Specified Commands. This is expected to have at least the following
beneficial results: -
(1) Provide immediate,"up-to-date information to special security
officers (SSO's) throughout the government who are tasked with
controlling access to and storage of SCI.
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(2) Eliminate the tremendous redundancy and considerable error
inherent in the maintenance of numerous data bases and computer
systems.
(3) Provide Intelligence Community managers with accurate
statistics for management of special compartmented information,
security investigations, and resource sharing.
(4) Promote standardization of compartmentation and investigation
policies/procedures.
(5) Eliminate most of the communications and cable traffic
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(6) Reduce duplication of background investigations necessary
now because there is no convenient access between agencies.
(7) Promote sharing of SCI storage facilities--again through
better information exchange.
(8) Automate the preparation of SCI facility address books--
presently a manual process.
c. 4C--The Requirements: The 4C system is needed because of its
absolute requirement to provide current management information,
standardize policies and procedures, and automate address book
preparation. The 4C was first conceived in 1974, and specifically
proposed by the Community in 1975 and 1978, but unfunded. APEX led to the
funding of 4C and developed the requirement to the present form. Analysis
of the concept points out that 4C would quickly pay for itself by
eliminating redundant systems, unnecessary cables and communications,
duplication of background investigations, and by improved utilization of
government personnel and facilities.
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d. 4C--The timetable: The implementation of the 4C system will
provide an interactive computer data base service to virtually all NFIB
members and agencies. The system is being implemented in two phases:
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The organizations and locations to be serviced are presented in Attachment
e. 4C--The approach: The system has been designed to make maximum
use of available equipment and resources while maintaining the security
of its very sensitive data.
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3. Funding Reductions:
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(2) Aggressive project management has resulted in a very
favorable contract and has reduced system complexity. As a result,
the cost of 4C software development during FY 81 has. been reduced
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 A?R~ov$A F iIge~fi~0 7i'A31'sCItri~ i~e Oo 9 Ong -t ow3speedl
printers will be used by 4C. Savings--I
b. Therefore, in order to meet requirements outlined in paragraphs 2a
and 2b on the schedule at paragraph 2d,
bf FY 1981 funds are
required. Breakout of 4C's FY 1981 expenditures are listed at Attachment
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only two areas could be reduced without fatally affecting the system.
c. If it is necessary to pare the 4C budget to
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NOTE: The facilities which would 25X1
be affected by Phase I and II delays are indicated in Attachment 1,
denoted by an asterisk.
d. These two actions could reduce 4C's FY 1981 funding requirements
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4. Impact of a 4C FY 1981 Budget Reduction: If 4C's FY 1981 budget is
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he following impact would be realized until remedial
funds were provided and development performed.
a. Most of 4C's data would be continually out-of-date, since most
Unified and Specified Commands would not enjoy 4C service. Data would
normally be two to four weeks old and subject to errors caused by
non-standard systems, policies and procedures.
b. Twelve registry systems would still exist and major redundancy and
interface problems would remain.
c. Security managers would not have current or consistent data.
d. Almost all the DOD cable and communication traffic which would
have been eliminated under full 4C funding would have to continue.
e. Significant overhead would continue since management economies
would still- not be possible, i.e., elimination of duplicative
investigations, sharing of storage facilities, and automation of address
book preparation.
5. Additional Comment: While 4C system benefits which may be lost
through an FY 1981 budget reduction are to some degree recoverable in the out-
years, such expansion will cost significantly more later since upgrade will
probably have to be accomplished on a case-by-case basis, rather than as part
of an integrated development effort. Additionally, procurement delays cost
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