SENIOR AGENCY MANAGEMENT OFFICIAL FOR FEDERAL INFORMATION PROCESSING STANDARDS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP84-00933R000200150015-0
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
6
Document Creation Date: 
December 12, 2016
Document Release Date: 
May 2, 2002
Sequence Number: 
15
Case Number: 
Publication Date: 
May 23, 1979
Content Type: 
MF
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PDF icon CIA-RDP84-00933R000200150015-0.pdf400.61 KB
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AT IN IL Approved For Re!eau 2002/06/18 : CIA-RDP84-00933R000200150015-0 ODP-9-810 2 3 MAY 1979 MEMORAND OR: Deputy Director for Administration Director, National Foreign Assessment Center Deputy Director for Operations Deputy Director for Science & Technology Comptroller FROM SUBJECT RP}:RENCrS Bruce T. Johnson Director of Data Processing Senior Agency Management Official for Federal Information Processing Standards a. Letter to Asst. Sec. for Science & Technology, USDC from ADDA dtd. 21 May 79 (ODP-9-792) (Att. 1) . Letter to D/ODP from Asst. Sec. for Science & Technology, USDC, dtd. 11 May 79 (ODP-9-761) (Att. 2) 1. In the first reference, the Acting Deputy Director for Administration informed the Assistant Secrt..ttary for Science and Technology, U.S. Department of Covnerce (USDC), The Honorable Jordan J. Baruch, that I had been designated Senior Management Official for Federal Information Processing Standards in this Agency. This was in keeping with the role of the Director of Data Processing. A copy of this refer- ence is attached for your information. 2. The second reference, copy also attached, asked that two draft publications be reviewed and Agency comments on them be seat to the Acting Director, Institute for Computer Sciences and Technology, National Burean of Standards. The first publication is a Computer Science and Technology Plan and the second is A Guide for the Implementation of Federal Information Processing Standards for Acquisition and Design of Computer Productis and Services. My Chief, nanagement Staff, Mr. I is the Agency point of contact on matters related to the standards program. Be will be ia contact with your Directorate ADP Control Officer to develop an Agency position on the two publications. Approved For Release 2002/06/18 : CIA-RDP84-00933R000200150015-0 STATINTL Approved For Relepe 2002/06/18 : CIA-RDP84-00933R000200150015-0 3. My purpose in sending you this memorandum is to call your attention to the highlights of the second reference, highlights that will place additional demands upon our Agency during the next year or so. The May 11 letter states that the Office of Management and Budget (MB) is vigorously revitalizing the standards program, Federal Information Processing Standards (PIPS PUBS), and that the U.S. Department of Commerce (USDC) standards program had taken important new directions which would necessitate their close interaction with other departments and agencies. The new directions are a) a new focus on the priorities for standards; b) development of a mechanism for measuring adherence to and assessing impact of standards; and c) a new emphasis on standards management responsibilities of the agencies. The USDC will develop a reporting system that will tell them about the implementation of standards within each agency (and this presumably includes all CIA oomponents including ODP). USDC will also ask D/ODP to provide. Agency comments on proposed standards and to assure that approved standards and guidelines are obtained and disseminated within the Agency. One final item: OMB has requested each agency to develop policies and procedures relative to the standards program and USDC asked that copies of the policies and procedures be sent to them when they are documented. 4. ODP above, in upon C/A. Officer in these matte ersonnel are studying the highlights mentioned inal item, and their potential impact ill contact your Directorate ADP Control e n a uture to develop an Agency position on Atts: a/s cc: Directora DD/A/ODP DD/P/ODP C/SPIVODP C/MS/ODP Distribution: Original - STATINTL 2 - STAlflNTL /s/ Bruce T. Johnson Bruce T. Johnson P Control Officers DDA ea. add. addressee O/D/ODP ODP Registry 0/DioDr Approved_Foc_Roc aj ase 2002/06/1 : CIA-RDP84-00933R000200150015-0 c 5-23-79 ?"_.111111.2imAIL,. STATI NTL STATINTL STATI NTL STATI NTL Approved For Release 2002/05/198 : CIA-RDP84-1:10933R00fila80150015- LETTERHEAD ODP -9 -792 The Honorable Jordan J. Baruch The Assistant Secretary for Science and Technology U. S. Department of Commerce Washington, D.C. 20230 Dear Mr. Baruch: D/A Re ,g,iratet d2.1 MAy 1979 I have received your May 11 letter pertaining to the Federal Information Processing Standards. As you know, the Deputy Director for Central Intelligence (DDCI), Mr. Frank C. Carlucci, informed The Secretary of Commerce, The Honorable Juanita M. Kreps, that I was designated the senior CIA management official to assist Secretary Kreps in the important effort of revitalizing the standards program. This was in keeping with my previous role as Director of Data Processing. Recently, however, the DDCI appointed Mr. Bruce T. Johnson to be my successor as Director of Data Processing and, in addition, Mr. Johnson was designated as Senior Management Official for Federal Information Processing Standards in this Agency. His telephone number is Mr. Johnson's Chief, Management Staff, remains as the CIA point o contact oI matters standards program. s telephone related to the number is As you indicated, our responses, comments and questions concerning your May li transmittal will be forwarded to Mr. Zane Thornton, Acting Director, Institute of Computer Sciences and Technology/ National Bureau of Standards. O\DVJD-1) IASineeraly, G. D. WY Clifford D. May, Jr. OLF0T Acting Deputy Director DFd1:LY;.,r4-4?" for Administration ecIPPRSIpet93//06/18 : CIA-RDP84-00933R000200150015-0 ruce o nson CC:A STATINTL 1979 May 11 ViiiffliNfitE646111FRAIWklitigifiP282iingiME The Assistant Secretary for Science and Technology Washington, D.C. 20230 (202) 377-3111 Clifford D. May, Jr. Director of Data Processing CENTRAL INTELLIGENCE AGENCY Washington, DC 20505 Dear Mr. May: ILLEGIB Secretary Kreps has informed me of your designation as the Senior Management Official for Federal Information Processing Standards in your agency. We look forward to a mutually productive association with you as we work together to make the Federal Information Processing Standards Program more effective. We intend to work with you on all aspects of the standards program and will solicit your advice on key manage- ment and policy decisions affecting the program. Our standards program has taken important new directions which necessitate our close interaction with you. We believe these new directions are basically consistent with guidance provided by the Office of Management and Budget (OMB) and with recom- mendations contained in the Standards Report of the President's Reorganization Project on ADP. The new directions are as follows: FIRST, WE HAVE PLACED A NEW FOCUS ON THE THE PRIORITIES FOR STANDARDS. This approach puts a very high premium on the proper selection of priorities and on interagency coordination to make sure that-the priorities are consistent with the Government's needs. In addition, the process will be supported by a renewed emphasis on technology forecasting which has obvious impli- cations for future standards. And finally, the work on stand- ards will include an analysis of the cost and benefits of the standards, the results of which could substantially alter a previous perception of the value of a standard and cause a shift in the order of priorities. To speed up this process we will make extensive use of contracts in the development of standards. Approved For Release 2002/06/18 : CIA-RDP84-00933R000200150015:0 " Approved For Riglease 2002/06/18 : CIA-RDP84-0093314000200150015-0 -2 Consistent with this new direction I have enclosed a copy of the Computer Science and Technology Plan for your review and comments. This plan was prepared at the request of the Senate Appropriations Committee and will be transmitted to OMB for approval. The resources identified are for planning purposes. Wg would _like your commentLtyD_ June 30,_ 1979, on any_asp_cts_of the plan where you -f-e-1 --y-aur agency has an interest. SECOND, WE ARE DEVELOPING A MECHANISM FOR MEASURING ADHERENCE TO AND ASSESSING IMPACT OF STANDARDS. We need to know whether we are getting value received for our efforts. We also need information to assist us in assess- ing the viability of the standards products as well as to in- dicate where new standards work is required. We are, there- fore, developing a reporting system which will tell us about the implementation of standards within each agency, as well as the benefits or problems being encountered. This information will also bear upon our annual updating of priorities and give us the information we need to plan new standards and revise or withdraw existing standards. Before the end of May we will begin Work with a few Senior Management Officials on a pilot standards compliance measure- ment project which will result in a guideline on standards compliance and implementation in fiscal year 1980 for use by all departments .and agencies. We intend to report on standards compliance in the "Annual Federal ADP Standards Assessment and Program Report" which will be submitted to OMB each year. The first report in fiscal year 1979 will contain preliminary results on standards compliance measurement. THIRD, AN INTEGRAL PART OF THIS GOVERNMENT-WIDE PROGRAM IS A NEW EMPHASIS ON STANDARDS MANAGEMENT RESPONSIBILITIES OF THE AGENCIES. Standards management involves Federal-Wide responsibilities carried out by the Department of Commerce as well as individual agency responsibilities. OMB has assisted in delineating agency responsibilities by requesting your appointment to work with us in identifying high priority standards require- ments, assuring the development of %,ffective standards, eval- uating the effectiveness of existing standards, and measuring the degree of agency compliance with Federal standards. Approved For Release 2002/06/18 : CIA-RDP84-00933R000200150015-0 Approved For Release 2002/06/18 : CIA-RDP84-0093314000200150015-0 To assist you I have enclosed a "Guide for the Implementation of Federal Information Processing Standards for Acquisition and Design of Computer Products and Services." This guide should be useful in assuring that standards are properly used or referenced in-information processing development and procurement activities within your agency. This is the first draft and we would appreciate your review and commentS by___Jupe 30-,-1979, on bots organization and usefulness to your efforts. Further, OMB requested that you develop your agency's policies and procedures relative to the standards program. We would appreciate having copies of those policies and procedures when they are documented as this information will be useful to us in developing Government-wide guidance in this area. We will also ask for your comprehensive agency review of the Department of Commerce "Annual Federal ADP Standards Assess- ment and Program Report" before we submit it to OMB with the fiscal year 1981 budget submission. You will receive a draft copy in July of this year. In your capacity as the Senior Management Official for ADP standards, we will ask you to provide agency comments on proposed standards and to assure that approved standards and guidelines are obtained and disseminated within your agency. This coordinating function was formerly handled by the "FIPS Point of Contact" in your agency. Please forward all responses, comments and questions con- cerning this transmittal to Mr. Zane Thornton, Acting Director, Institute for Computer Sciences and Technology, National Bureau of Standards, Washington, D.C. 20234. Again, we welcome your support and look forward to a productive association. Sincerely, Jordan J. Baruch 2 Enclosures Approved For Release 2002/06/18 : CIA-RDP84-00933R000200150015-0