LETTER TO MR. WAYNE G. GRANQUIST FROM JOHN F. BLAKE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000400010021-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: August 9, 2000
• Sequence Number: 21
• Publication Date: July 14, 1977
• Content Type: LETTER

Approved For Release 2001/06/09 : CIA-RDP84-00933R000400010021;
*OMB Waiver Letter In ERU Flle*
14 July l9 7
Mr. Wayne G. Gran?nt
Associate Director for Adminjatrat
Office of Management and Budget
President's Reorganization Project
Washington, D. C. 20503
nage
Dear Mr. Granquist:
In response to your letter o Direr Turner dnted
June IS, 1977, let ma way first that I strongly endorse a
study to, improve the management of Federal data processing
resources. This is a familiar subject to me since I have
recently initiated several positive stepa to iwprove ADP
management in this Agency.
We currently have personnel. working on many of the
issues you listed but have not made: any comments on the
issues themselves, believing that opportunity trill come as
part of our participation in the study. My staff has
suggested six additional issues for consideration. They arez
1. Guidelines for sharing data bases
among organizations.
2. Guidelines for joint system days
between organizations.
3. Policy and guidelines concerning micro-
computer* (personal computers).
4. Centralised procurement of unbimdlod sys
software.
? Special problems concerning AflP systems
processing sensitive information, particularly
implementation of contracting-out guidelines.
? Impact of the trend toward decentralization
of ADP facilities on current Federal manage-
ment procedures and policies.
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We are interested in active participation in several of
the issue oriented task forces and would be pleased if you will
keep us advised on your plans.
is/John E Blake
John F. 5lake
Acting Deputy Director
Distribution:
Orig - Adse
1 - DDCI
1 - ER
1 - DDA Subject
1 - DDA Chrono
- ODP
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REOR NIZATION ji 5-'JL A p F raltcatLfect146/09 : CIA-RDP84-00933R0004000100240
,HINGTON, D.C. 20503
?
JLIP,I, I 5 itui
Honorable Stansfield Turner
Director
Central Intelligence Agency
Washington, D.C. 20505
Dear Mr. Turner:
In fiscal year 1978 the Federal Government will Spend over
$4 billion and employ mere than 150,000 people in the area
of general purpose data processing. There is growing
recognition that these resources are not being acquired
and managed in the most economic and efficient manner. To
address and begin to solve these problems, the President's
Reorganization Project has initiated a Comprehensive
re-examination of Federal ADP management and policy. An
outline of the project is enclosed.
The President has established three basic criteria for
the project: it should be based on careful and comprehen-
sive analysis; it should be conducted in a manner which
permits the largest number of people both within and out-
side Government to be involved; and it should be a decision
forcing, action oriented process. Accordingly, one of our
first objectives is to seek out and receive views from
those persons and organizations with an interest in the
management of Federal data processing resources.
We invite your organization to submit comments to us by
July 15, 1212. on the .issues, problems and solutions that
you believe should .- ..? .6ssed in a study dedicated to
improving e management of Federal data processing re-
sources. A list of issues and problems that have previously
been identified is enclosed as an initial guide to our con-
corns. It is by no means all inclusive, so use or ignore
this list as you deem appropriate.
In order to assure that all those concerned participate,
please provide a copy of this letter to other persons and
organizations who might be interested in submitting separate
responses.
EXECUTIVE OFFICE OF THE PRESIDENT ? OFFICE OF MANAGEMENT AND BUDGET
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The management of Federal data processing resources is a
significant factor in the delivery of governmental services
and the operations of Government. The goal of this project
is to assure the effective and efficient use of those re-
sources. I hope you will help in achieving that goal.
Sincerely,
Way 'e G., Gran uist
Associate Director for
Administrative Management
2 Enclosures
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Approved ForliTeib414,1200)Ver039'ROFAILIC31/81POOMik06040001[110:240STUDY
o In FY 1978,. the Federal Government plans to spend more
than $4 billion and employ more than 150,000 Federal and
contractor personnel to operate over 11,000 computers.
o Over the past few years there has been rising criticism
of Government computer use. Serious questions exist about
the adequacy of the management of these resources. There
is also concern that this technology represents a threat
to individual privacy.
The ADP Reorganization Project will focus on:
1. Improving productivity in the delivery of govern-
mental services through the application of computer
technology;
2. Improving the acquisition, management and use of
these resources; and
3. Eliminating duplication and overlap in agency juris-
dictions dealing with computer questions.
o While the study is intended to be a comprehensive
re-examination of Federal data processing, it will be
structured in a fashion which will permit pieces to be
spun off and acted upon throughout the period of the
study.
o It is anticipated that the full study and initial implementa-
tion of recommendations will take 10-12 months.
o The study will be coordinated as a part of the President's
Reorganization Project and organized into a small full-time
project management staff and a series of issue oriented
task forces composed of individuals from the private sector,
Federal agencies and OMB.
o Because various organizations associated with Federal data
processing activities hold widely divergent views on
objectives and priorities, special efforts will be made to
solicit their input in the early stages of the study.
Enclosure 1
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ApprovedFi90-iikAcRlitfcippli: gVk-134911,931413,99P4i011nOligIONG ISSUES
Data processing planning process
!Requirements definition
Economic analysis (justification for use of data processing)
Evaluation of alternative sources of computer support
(sharing, private sector, in-house, etc.)
Evaluation of alternative methods of procurement (full
competition, brand name or equal, sole make and model,
sole source, etc.)
G.Evaluation of alternative methods of financing procurements
? (outright purchase, lease, lease with option to purchase,
lease to purchase, etc.)
'Central agency (OMB, GSA, NBS) vs. user agency responsibilities
i)Central agendy (OMB, GSA, NBS) policies and regulations
7Convergence of data processing and telecommunications
I;Application life-cycle vs. equipment life cycle planning and
management
Data processing application program evaluation
Integration of program and data processing budgets
0 Management audits of data processing operations
'-Processing of agency procurement requests
Delegations of procurement authority to agencies
),Data processing planning and budget information
,-Interim upgrade policy
/Software conversion cost policy
/'3Software development and acquisition
/-Goals and objectives of standards program
9/Standards enforcement authority
Computer resources management systems
2,Data processing work accounting systems
-Data processing job classifications
Y' Certification of data processing personnel
Career development and training
Computer security policy
;;?, Full cost recovery policy
Data processing Lund policy
'-Functional performance specifications Policy
'Software Exchange Program
Etc.
Enclosure 2
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MEMORAiiDWil FOR; Deputy Director of Central ntellig!n
FROM : John F. Blake
Deputy Director for Admi. on
SUBJECT I Reply to Letter from Pr
Project
REFERENCE Letter from Presidem
dtd 15 June 1977, S
of Federal Data Pro
dent's R
0
anizetion
Reorganization Project,
ct: Improved Management
sing Resources
1. Action R.e_auested, This toranthvm forwards a letter
for your signature in repfy to t ference, attached.
2. Backqround: The Pres
has initiated a Comprehensive
Management and Policy. The Age
comments on the issues, proble
addressed in a study dedicate
Federal data processing resou
identified in referenced let
? issues which are of common i
addressed in the study.
3. .Staff Ppeition:
reply, the dEfICe 67-Data
ADP Control Officer and
The reply reflects their
responee-
ent's Reorganization Project
xamination of Federal ADP
cy has been requested to submi
s, and solutions that should be
o -improving the manae;ement of
ces. In addition to the 11 issues
r, we have identified six new
terest and we believe should be
n the preparation of the proposed
roeessing contacted each Directorate
C Comptroller to obtain their comments.
put and represents a coordinated
4. Recoundati2h: I recommend that you sign the proposed
Agency resz,.oniothe/letter from the President's Reorganization
Project.
Jonn F. Blake
Attn: n/s
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ORIGINATOR:
Clifford D. r., D/ODP
Distribution:
Orig & 1 - Addressee
1 - ER
2 - DDA
2 - O/D/ODP
1 - ODP Registry
1 1 JUL 1977
Date
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