MACHINE DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000300030004-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: November 11, 2016
• Document Release Date: July 16, 1998
• Sequence Number: 4
• Publication Date: March 18, 1965
• Content Type: REPORT

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Approved For Release 1999 :cCI
000300030004-4
18 'March 1965
.MACHINE DIVISION
BASIC MISSION
1. The principle mission of the Machine Division is to perform the
following tasks:
a. Establish, maintain and provide machine indexes to intelligence
material held by the CIA Library, Graphics Register, FIB, Biographic
Register, certain other DD/I components, and upon request perform
similar services for DDS and DD/P.
b. Plan and develop procedures for applying photographic, mechanical,
electro-mechanical and electronic data processing equipment to specific
intelligence information handling problems.
c. Thotograph intelligence materials onto microfilm to ensure complete
facilities in the CIA Library and provide a complete--file of this film
and index in Vital Materials Repository.
d. Provide bibliographic abstracts, machine listings and statistical
reports of indexed material.
e. Conduct research and develop new ec)uipment or modify existing
equipment and machine techniques so that an efficient information
handling system is maintained.
f. Maintain and service machines or equipment which are no-6 readily
maintained under service contract.
The Division consists of the following major components: (See
Attachment A for T/O breakdown).
A. Programming Staff
The Staff functions as the organization's memory unit. The
personnel must be acquainted with photographic, mechanical, electro-
mechanical and electronic equipment or all combinations of this
equipment in the development of machine techniques and methods for
information storage and retrieval processes. C
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BASIC MISSION (Cont'd)
.1
It is responsible for:
(1) Planning, developing, and preparing machine techniques
and methods for information storage, retrieval, and dissemination
processes.
(2) Continuous reviewing and improving of existing procedures
and indexing functions.
(3) Providing assistance to requesters in determining the
feasibility of adapting machine methods to their activities.
(4) Developing and coordinating plans, standards, and programs
designed to meet the Division's training requirements which includes
the external training of IB4 operators and training of all personnel
in the operation and maintenance of equipment and procedures used
by the Division.-
B. Equipment Service Staff
Personnel in this Staff are accomplished mechanical,electrical
or electronic technicians or engineers or have experience which
qual.ifie?s them in one or more of these fields.
This group:
(1) Designs, constructs and tests devices related to the
information handling requirements of the DDI.
(2) Modifies existing equipment to increase its efficiency.
(3) Inspects, maintains, and repairs electronic, mechanical,
and photographic equipment used in the various DD/I components.
C.,r Microfilm Branch
This Branch is composed generally of semi-technical personnel.
The Branch is charged with:
(1) Photographing incoming intelligence materials for Agency
reference collections.
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BASIC MISSION (Cont's)
(2) Developing and inspecting the film to determine quality
and accuracy of photography.
(3) Duplicating and developing two microfilm copies of incoming
intelligence material for the Y.M.R. and N.S.A.
(4) Producing prints from film and other incoming material in
response to requests from CIA and other IAC agencies.
(5) Mounting or transferring the film ontd"aperture or actifilm
cards for the CIA Library reference collection.
(6) Producing DARE image, for source cards, and indexes to
Intellofax system.
(7) Producing Intellofax (DARE) listings of machine indexes
to intelligence documents and materials.
(8) Providing technical photographic assistance to'the Equipment film Service Staff for the vlop nij taffoinf thetdevelopmentoof new
eqi pment and to the Programming S
microfilm techniques and applications.
D. 9 orations Branch
(1) This activity creates and maintains machine indexes to
intelligence materials held by OCR and other Agency components.
(2) Services provided from. these indexes are in the form of
bibliographic tapes, accession lists, catalogs of materials, and.
also statistics, cumulative cost analysis, and accounting reports.
`(3) Tabulating card files maintained by the Branch as a
service.to'Agency components amount to approximately 19 million
cards.
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