THE INTELLOFAX SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000300040005-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: December 26, 2000
• Sequence Number: 5
• Content Type: REPORT

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THE INTELLOFAX SYSTEM
1. EARLY DEVEIAPMENPAL HISTORY (1947-1951)
A. Obje tivesf quipaent seeds
' ; Coding Sohen s
1. The Intelligence -Sub ect Code.(ISC)
20, Area Classification
1.. AMS
Related Areas
C Area File
3,. Miscellaneous Codes
a. Securitar Classification
b. Source Locator
4. Abbreviation File
C. Data Base
Daily Reports
2. Early Intelkofax Coverage
3? Nc I
1. Cables
D. Tntellofax Procedures
1. The Batch System
2. "Flash"-
3. The Abstracting Program
L. The Microfilm Program
F. The Source Garth File
G. The IntelLi ence Publications Index (IPI)
GROUP 1
Excluded from automatic
downgrading and
declassification
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Ii. The 395/s ands
II. The Era of Inter-Agency Cooperation
A. Cooperation with Ariyj, Air FoPces and Navys ISO
B? MINICARD Project
III. Revised Intellefax System 1;
A. Systems Improvements
B. Impact of DARE
C.. Equipment Developments (except DARE)
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Intellofax System-- equipments classification input scheme, and
retrieval, The office reorganization of?195% added a third layer of
responsibility- a new Document Division (DD) 9
.tA,a
This history ides all aspects of
and the CIA Library, were responsible for the development and the operation of the
WWII' G,, M AAA-4-
(Central Index,-antil, 1948
and Machine lulethods Division until 1554)
(Intelligence Document Division until"!9148)
The history of the Intellofax Systen encompasses many facets of
the information storage and retrieval system of the Office of
Collection and Dissemination (OCD) and its successors the Office
of Central deference (OCR). Two OCD D1sionss the Machine Division( V2)
areW? such as microfilming and improvements in print services
are- -as- constantly advanced machine applications leading to the
computers of the 196Ots. A project wftM had great impact on the Intello-
fax System but was not adopted- MINICARX-ii discussed in detail.
printed
The Intelligence Publications Index (IPI)s the index of fihished
intelligence documents is historically part of OCD/0CR'a
information storage and retrieval systwn ands therefores appears with
the Intellofax Systems
on the Intellofax System
The impact of the Libr Cons
~ _.nt.~ of 1957 and the
resulting Task Team Reports- of 1958 is discussed in the chapter on the CIA Library
* Separate chapters appear on the Library and the Document Division
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~COL?IB?D..22
12 Dec 58
For Official se Only
j (CODIB Box 64-341,/2)
Memo from
EA/CR to
D/CR "Identi-
cation of
Positions to be
,Eliminated"
16 Nov 66
COI NP
(in OCR
Orge, and Mgte,
(July_Dec 66)
Banc 69-592
d. Researchers desire the availability of a bibliographic
list-out of finished intelligence material for research
putrposes. Intellofax provides the quickest s ervice
c
and desired specificity* (in spite of this last
conclusion, OCR managers decided in September 1960 that
finished intelligence would no longer be indexed in the
Intellof ax System.)
Denouement nothing ever materialized,
~~ ucies were made on the possibility of mechanizing the IPI, but
t
The IPI! therefore continued to be published.rDur'
-
unsett 6
1 gear -of 1966 a- -1967_due to decisions about
on top 25X1A2g
of continuing budget cuts, the IPI was a target for change or reconf],gura-
tion. _ was experimenting with a publication called SKAN
(Subject Keyword Announcement) which was ,a computer listing of
collateral documents on Communist China. OCR management debatted
to t}Ze bulk o the material received by the reorganized OCR, there
would be the capability to retrieve and publish bibliographic citations
almost the last activity to be phased out with the complete reorganization
of CRS in 1967/68, in answer to Mr. Borel c s query as to what, if anyth
ings
would be provided as a substitute to the '[Pi
,9 C/DR answered that in
the design of the bibliographic/shallow indexing would be annild
or whether there should just be a reduction in input None of these
possibilities occurred. Instead the IPI was prepared and published as
it had been throughout the years, As a matter of fact, it was
25X1A2g
whether the IPI should be incporated into an expanded SKAN, whether
the SKAN computer program should be applied to the IPI, whether the
Special Reg ter KWIC (k~r in ctext) approach should be used
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possibilities occurred. Instead the IPI was prepared and
published as it had been throughout its history. As a matter of
fac% it was the last activity to be phased out with the
complete reorganiz4tien of CRS in in67/68.
Without any adva , e warning to the "outside world", an
announcement, signed by D/CR, appeared in the February
1968 issue of the IPI to the effect that no more issues would
be publishedo After 15 years of continuous publication and with a
T/O fluctuating between }{/j four and six, the IPI had earned its
reputation as the only complete publication of its type in the
intelligence communityo Its size had grown from 146 pages in the
1953 cumulation to 454 pages in the last 1967 cumulation.
Historical Facts 25X1A9a
Editors 1952 (planning stages75
1953
1954-58
1959-61
1961 February 1968
organization within OCDLOCR
1 u+orial erections look Branch, Library
1953-55 Publications Reviee,4ection,, Book Branch, I+ibrar,
1955 Publications Review bection, Analysis &
Catalog Branch, Library
1956-66 Special e:rtion, Analysis Branch# Document Div
IDct 1966-Feb 68 Title Indexing Sections Customer Services,
Indexing and Services Division
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 iPr4.
Rules for flow and selection
criteria of documents were made simultaneously with those for
the Intellofax System. NIS's were indexed from 1953 until 1958;
classified US research and development publications were included
from 1957-58; FDD publications were selectively indexed
after 1955; selected non-NPIC photo interpretation studies
were included after 1960. In 1956 a request to index the
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-Daily Reports was rejected as not feasib],,e aBd ps not f a
OCI Current Intelligence Weel y Summary .
the DD/I in 1955, the IPI staff began to provide citations of all
new monograph intelligence, including NIS's,, for listing in the
into the criteria of finished intelligence. At the request of
/Along with other programs
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asefulnesf, In 1958 a team,oo nposed ?f
and format and cumulation policy.
personal25X1A9a
interviews with representatives from each CODIB member agency.
Questionnaires were sent out to recipients not in the Washington area.
The following conclusions were reported to CODIB in Decembers
a. The IPI is used primarily as an announcement of current
accessions; therefore researchers want a printed
index published regularly*
b. Since this is the only publication of its type
in the intelligence c ommunityj no one wants it
discontinued*
e. Users are satisfied with the coverage, content
GROUP i
Excluded from automatic
downgrading and
declassification
pproved For Retea -2001/MO! : CIA-RDPC4-099548899300040995 2