THE INTELLOFAX SYSTEM INTRODUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000300100002-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 28
• Document Creation Date: November 17, 2016
• Document Release Date: August 9, 1999
• Sequence Number: 2
• Content Type: REPORT

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THE INTELLOF'AX SYSTEM
INTRODUCTION
The history of the Intellofax System encompasses many facets
of the information storage and retrieval system of the Office of Collection
and Dissemination (OCD) and its successors the Office of Cent r fsrencs
?p> ff.u fP Inc rf s ce
(OCR), Two 4W Divisionss the Machine !'~Divis:JV (Central Index until
Moor 1948 and~Machine Methods Divis untilSeptembe 151) and the CIA
Library (Intelligence Document Divisio (Until Y., 1.148 were responsible
for the development and operation of the Electrid''ACCOUnting Machine
(E-M)-supported document storage, reference, and retrieval system. The Office
reorganization of November 1956 added a third layer of responsibility-"a
now Documeht Divieion(bb,
This history covers all alspects of the Intellofaa system from
1947 until its demise in 1967:' equipment developments and Improvement,
including mierafilmiflgs print servioeiand fast transmission of data]
classification input sabamsj and retrieval. A project that had also
impact on the Intellofax System but was not a dopted--M#*-"A discussed
in detail.
The Intelligence Publications Index (IPI)s the printed index
of finished intelligence documehtss is historically part of OCD/OCRs
information storage and retrieval system andiGherefore appears in this
chapter with the Intellofax 6ystem.
The effect on the Inte ]lofax Zrsten of the Libra Consultants
04-
of 1957 and the resulting Task Te Ke vrts of 1958 is discussed
X-7 r
in .Fir chap an OA IA Library Wause of the overall impact on the Libra27*
pq tl.~s ~.3ov~
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No Foreign Dissem
SECRET
GROUP 1
Excluded from automatic
downgroding and
declassification
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 Tntellofax
Add to Data Base
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No Foreign Dissem
By 1953 increased emphasis was given to indexing all
available material on China by three 3 projects in conjunctions
with FDDs (a) the2 Ase Periodical Index; (b) Chinese Annotated
Bibliogarphy (on =a); and (c) the Chinese Economic
Statistical ChartsCCESC)e The CESC project of 3#957 items
by a classifier of Chinese extraction in the Analysis Branch
was completed for Int o ax y ~_,r,
CONFIDENTIAL
o Forei Dissem
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 LL-18
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YJ 'Memo, go/Book Branch, 15 Dec 52, sub: Su v of the Clipping Service
C. (in File CIA Library 1952 Job 58-98/1)
--4/memo, Executive to AD/CD, 11 March 1949, sub: Amendment of Table of.
Organization for OCD. C. (in File Table of Organization-History aob 58/98/6)
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1948-49
Reference Questions
6,817
Documents Supplied
34,084
Books Purchased
8,184
Subscriptions Placed
2,576
Books Cataloged
4,164
replaced
became Executive in the
chief of the Book Branch,
Library team made a plea
the AD/CD, they presented statistically
1949-50
8,250
41,015
10,760
4,256
4,476
Cliin Service
9 ,,'T'he Chief of the Book Branch made a
of the newsMper and periodical clipping service,,whie
sub: Additional Personnel
r Requirements in CIA Library. S. (in CIA Library 1952 Job 58-98/1)
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On 24 June
Joseph Becker as Librarian (Mr. pecker
.AD' s office) and on 7 July
took over as Deputy Librarian, The new
for additional personnel. In a memo to
3L1j
the growth of Library services
were sent out
1950-51
1951-52
i2,594
17,000
6o.794
90,4.00
24,136
44,100
3,891
6,000
144,920
7,400
tt the reauest
survey -cff j the use
om CIA customers
145 requirements f
j
cry of "inestimable value;tt the sere ce
en t : Due to the _ analysts t
k?Ytt + s,uNtt - r & ,
c orhtinued for another 3
years? The T/O,. as reduced from an approved T/O of seven
04,
in 191 to five in 1952. Service was finally terminated in 1956
r
budget restrictions.
3'?~1~1emo, CIA Library to AD 1CD, 23 Dec 52
in all offices except Administration and Manage
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No Foreign Dissem
GROUP 1
Excluded from automatic
downgrading Ad
SECRET- declauificotion
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No Foreign Dissem
GROUP 1
Excluded from automatic
downgrading and
SECRET . declassification
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No Foreign Dissem?
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SECRET
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CIA,
URUGUAY/ARGENTINA/CHILE 7 DEC 60
ESTABLISHMENT OF A NEW BRANCH OF THE
URUGUAYAN-SOVIET CULTURAL INSTITUTE
IN RIVERA, URUGUAY, AND CO-ORDINATION
OF COMMUNIST ACTIVITIES IN URUGUAY,
ARGENTINA, AND CHILE USE OF THE ICUS
BY SOVIET AGENTS; NETWORK OF SOVIET
INTELLIGENCE AGENTS IN URUGUAY,
ARGENTINA, AND CHILE; COMMUNIST
FRONT BOOKSTORE IN URUGUAY
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FUNDS)
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RII~,UAY/ARGENTINA/CHILI ( I)rC 6r
IAfll I `~I IMF NT Of' A NCw riRAI1Cl l r,f l l11
4tl ~I'~I IAYAN- OV I 1 CI II I I IRAf I N.',1 I 1 U'i I-
IN HIVCRA, IJRUr;UAY, AND CO-(1HI)INAl ION
OF COMMUNIST ACTIVITIES IN URUGUAY,
ARGENTINA, AND CUI1_E (USE OF THE ICUS
HY SOVIET AGENTS; NETWORK OF SOVIET
INTEI_I"IGCNCE AGENTS IN URUGUAY,
ARGENTINA, AND CHIIF; COMMUNIST
RONT OOKSTORF IN URUGUAY
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I.~fAf31 ISIIMCNi OF A NEW DRANCiI UC 111E
URUGUAYAN-SOVIET CULTURAL INSTITUTE
IN RIVERA, URUGUAY, AND CO-ORDINATION
c)F COMMUNIST ACTIVITIES IN URUGUAY,
AR~EN~i~INA, AND CIIII C (USC Of "f~IIC I~US
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IrJll i_I I~,ChJCI". AGCM~, IN URUC;UAY,
ARr;I:NT I NA , AND C11 I L E ; COMMUN I S1
FRONT - BOOKSTORE IN URUGUAY
USED AS CHANNEL FOR TRANSFCRRING
FUNDS)
(INFO SER 60) (3)
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pp
Dc-finition
-ImrolzTes a large d~cumen~; storage system with ~+ capatility
for high volume demand printinrc~
-DDS kill Y~e a se~*ment of a large computer used r~ocument &
information system, which, although not initially
electron3.cally coupled with the computer, must ha-~e the
flexibility in design that ~7auld permit such coupling in
the futare.
-Will initially include only textuAl rnaterial~graphics and maps
~ ?r~' being; handled separately; hove-=er, potential for inco~-nora-
Document Deli-'rery System
tion of these mateY?ials should be considered. pn~~ticularly
in any automated stortage and retrieval application.
- Input will initially t~e hard copy a=ith ~ cu~lity ~~ange from
s=ery uoo~ to excellent; at some point in time inpu'; t,=ill
probAbly be via electronic transmission, i.P., mag tape to film.
--Documents will be located ~ y a "meani.ngful't numt er? (j.ncludes
source, date, post anc~ sequence); file ~~ill re Ser~rchPd ~?irectly,
i.e., counter sere*ice requests), or indirectly through a
search of the computer index.
--Initially, only hard copies will be furnished in resnanse
to ~ec~uests hard copy must be the highest duality nossi~le
within the bounds of econ mic reason. CRT or tele-ision tyre
display and electronic transmission for remote printout must
be considered for the final system,
--A~t least two duplicate copies of all ~ input items ~?Till Ye
-required for films backup and special custome-~ requiY?ements.
--The working file will be ei?~her siltrer or di.azo areferrably
the latter.
--Fi1P outpq,t will Y_~e dupli ate dia2.o cards which will ~ e
used fo~~ printin, of other applications.
PRESENT DOCiT1~NT FILE ACTIVITY
--Input for 1n65 was 1~?l,