ACCOUNTABILITY, PROCUREMENT AND LIBRARY SERVICE FOR UNCLASSIFIED FOREIGN AND DOMESTIC BOUND BOOKS AND PERIODICAL SUBSCRIPTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000400020028-8
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: December 8, 1998
• Sequence Number: 28
• Publication Date: December 31, 1947
• Content Type: REGULATION

Approved For Release 2001/07/27 : CIA-RDP84-00951R000400020028-8
CENTRAL INTELLI GENCE AGENCY
Washington, D. C.
ADMINISTRATIVE INSTRUCTION
NUMBER 40-15
31 December 1947
SUBJECTS Accountability, Procuremdnt and Library Service for Unclassi-
fied Foreign and Domestic Bound Books and Periodical Subscriptions
1. Accountability .
a. Effective upon completion of the procedure outlined in para-
graph 2 below, the Reference Center will be accountable for all un-
classified foreign and domestic bound books and periodicals obtained
by purchase with the following exceptionst
(1) Documents, including captured documents, channeled to
Foreign Documents Branch for exploitation.
(2) Desk dictionaries, Government Manuals,.Style Manuals
and such publications listed in the CIA Catalog of Office
Supplies as expendable items.
(3) Readily available English language periodicals and
newspapers which are not designated as "official Library Copies".
2. Transfer of Accountability
a. Effective upon receipt of this instruction, all Responsible
Officers will execute a Library Charge Sheet, Form No. 29-15 (supply
available in Storage and Issue Section, Services Branch), in quadru-
plicate listing unclassified bound books and periodical subscriptions
in possession-of each office.- The original and two copies will be
forwarded to the Reference Center. `
b. When the above transaction is completed, accountability is
transferred to the Reference Center. The Accountable Property
Officers are authorized to drop unclassified bound books and periodi-
cal subscriptions from their stock record accounts by submission of
a Report of I,ventory, Adjustment, Form 36-16..
on an indefinite loan basis.
F0IAb3b
c. The Reference Center will charge each unclassified bound book
and periodical subscription indicated on the Library Charge Sheet to
its property control accounts.
.d. The Reference Center will then, through informal negotiations
with responsible individuals, determine which of the books and perio-
dicals so transferred for accountability will be returned to the
library and which will be retained by the responsible individuals
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RESTRICTED
e. The Reference Center will maintain controls for property
accounting in accordance with the existing procedures of the Property
Control Division, Services Branch, A&M.
f. All personnel being separated from CIA must obtain a signed
clearance on Form No. 36-20 from the Reference Center, Librarian
prior to final separation.
3. Procurement
. a. All requests for purchase of books and periodical subscrip-
tions should be directed to the Reference Centerld brary, Room 1433,
"M" Building, telephone extension 2045.
4. Reference Center Library Service
Reference Center Library service for unclassified bound books
periodicals provides%
a. Circulation and loan facilities:
(1)
Normal limited loan period is two weeks.
and
(2) Indefinite loans will be authorized whenever the docu-
ment is required for continuing office research work. (Use of
document more often than once per week defines an item required
for continuing office research work.)
b. A Central Reading Room stocked with current periodicals and
references.
c. Information and guidance in selection and acquisition of
reference books and periodicals.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Executive for
Administration and Management
RESTRICTED
?Approyed~FFor Rellease 2001/07/27: CIA=RL)R84 00951R000400020028-8