TRAVEL REDUCTION PLAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00049R001700110008-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 20, 2016
• Document Release Date: June 2, 2006
• Sequence Number: 8
• Publication Date: December 15, 1981
• Content Type: MEMO

Approved For Release 2006/06/02 : CIA-RDP84B00049R001700110008-9
DD/A 81-2426/12
MEMORANDUM FOR: Director of Central Intelligence
VIA: Deputy Director of Central Intelligence
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Travel Reduction Plan
REFERENCE: Memo to DDA from DCI, dtd 19 Nov 81, same Subject
1. One of the most critical factors in any travel reduction plan
is the reinforcement of the responsibilities of Agency officials who
authorize and approve travel. I have, therefore, attached a proposed
Headquarters Notice which, among other things, reemphasizes the
scrutiny required in the approval of official travel.
3. In addition to the above actions, I propose that the
following steps be pursued as part of our travel reduction plan;
a. A renewed emphasis on the use of Agency and government
regularly scheduled transportation in traveling to/from Agency
facilities. Use of employees' privately owned vehicles or the
special scheduling of Agency/government transportation will
be permitted on a very limited basis when more advantageous to
the government.
b. Restrict the number of participants traveling to
meetings and conferences at government expense to the
absolute minimum.
c. Where f_easiole, combine different missions into
single trips.
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d. Reduce the number of domestic and foreign TDY trips
by extending the length of trips to include more locations if
this would prove to be more economical.
e. Continue to make maximum use of Government Transportation.
Requests (GTR) whenever possible to take advantage of GSA city-
pair contract service agreements. (A GTR is a document which
authorizes the airlines to issue tickets to government
employees;,the GSA city-pair agreement is a government-wide
program which provides for reduced travel rates between
specific cities--we saved approximately $1 million in the
first year we participated in this program.)
g. Adopt a single subsistence reimbursement system for
all domestic travel which utilizes lower flat rate per diem
schedules rather than higher actual rates to reduce costs
and to streamline voucher processing.
i. Review all blanket travel authorizations and cancel
those which are not required.
4. Although it is somewhat premature to discuss at this time, we
are about to embark on a study which will examine the use.of commuted
rate travel procedures. This could be a cost effective system which
does not require itemized accounting; it is currently being used for
PCS assignments abroad. We are looking into the Feasibility of
extending it for domestic PCS and domestic/foreign TDY travel.
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5. While we have included a number of cost saving travel
features in this plan, the most fundamental decision affecting the
magnitude of travel expenditures is the decision to travel.
Consequently, the last paragraph of the proposed Headquarters Notice
on this subject cautions Agency officials to ensure that the official
travel in question is indeed necessary.
~7 Y Z. 4!:~X Wd LLI r
cc: Comptroller