EMPLOYEE SUGGESTION REGARDING CONTROL OF CONFERENCE ROOMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000600030025-4
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: July 2, 2003
• Sequence Number: 25
• Publication Date: November 18, 1981
• Content Type: MF

Approv 0 or Release 2003/08/13 : CIA-RDP84 0890R000600030025-4
D 81-2345/1
R G :1T'1 1981
D
MEMORANDUM FOR: Executive Secretary
Suggestion and Achievement Awards Committee
Office of Personnel
STATFROM
Deputy Director for Administration
SUBJECT: Employee Suggestion Regarding Control of
Conference Rooms
REFERENCE: Form 610 to DDA from ES/SAAC, dtd 9. Nov 91
?Ba RED v
1. Per your request, I have reviewed the employee suggestion regarding
centralized control of conference rooms. While the suggestion has, on surface,
some merit, constantly changing requirements for conference space as well as
the relocation of components inside and outside the Headquarters building and
time-critical "exclusive use" considerations would require at least one full-
time employee to manage this effort with the aid of a computer-assisted
program. There are no resources available to support this effort on a
centralized basis.
2. We have received few complaints concerning the current decentralized
system for the utilization of conference space. It appears to be meeting the
needs of most components and does not require resources dedicated solely for
that effort. As you may be aware, components controlling conference rooms
usually have assigned this task as a collateral task for an employee whose
principal duties are in the secretarial field. In return for this effort, the
component that houses the conference space has priority usage in most instances.
This system has worked quite effectively, and I believe that any attempt at
centralization would evoke an adverse reaction by many Agency components.
3. In light of the above, I believe that the effectiveness of the current
procedures outweighs the relative merits of a centralized system. Please thank
the employee for his thoughtful suggestion and. concern for the effective
utilization of space and resources.
Distribution:
0 - Adse
1 - DDA Chrono
1 - HEF Chrono
STATIN - DDA Subject
I - E0 Chrofl pproved For Re
ease 2003/08/13 : CIA-RDP84B00890R000600030025-4
E0/DDAII ba(17Nov8l)
 STATINTL Approved For Release 2003/08/13 : CIA-RDP84B0089OR000600030025-4
Approved For Release 2003/08/13 : CIA-RDP84B0089OR000600030025-4
 Approv oor Rel
ase 2003(0?,(?,; 'Aq, # RDP8 89OR000600030025-4
EVALUATION REPORT
TO: Executive Secretary Suggestion and Achievement
n.......,, r,...,...4 a.
DATE
ACTION RECOMMENDED ^ ADOPT IMPLEMENTED
^ DECLINE
The attached employee suggestion concernin the centralized control of con-
ference rooms is not a unique idea. A similar suggestion dealing with the computerized
booking of conference rooms to eliminate wasted time was submitted in October of last
year. The Office of Logistics posed no objection to the suggested computerized booking
system, provided focal point office could be identified, computer time allocated, and
a program and operator made available. To our knowledge an appropriate focal point has
never been named; consequently, the suggestion has never been implemented.
In the past, the Architectural Design Staff (ADS) of the Office of Logistics
has periodically provided manually prepared listings of conference rooms to potential
users, only to learn that some of the rooms are no longer used as conference rooms or
are in constant use by the controlling component. This has generated complaints from
some components, and they have requested that their rooms not be included in such a
listing. Obviously this fact must be taken into consideration.
The Office of Logistics does not currently have the resources available to serve
as the focal point for the centralized booking of conference rooms. However, if an
appropriate focal point is identified elsewhere in the Agency, ADS can provide the
information they currently have available on conference rooms
eg
location
size
,
.,
,
and contact office. ,.
The suggestor should be thanked for the interest show-iiin.improving the utili-
zation of space and man-hours and for the contribution made to the employee suggestion
program. OL 3: 4325a
3. TANGIBLE FIRST-YEAR SAVINGS (Hours, salary costa and r ues, meterle!, equipment, etr.. saved.) (Attcah a separate sheet it nreessary.)
4. INTAt+:GIBL'' BEN=FITS (See a :r..?xsc s%dr, of third cop:) !:=petd t?..
real'-'j !o ju::lifr you. appredsai;.
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