TRAVEL REDUCTION SUGGESTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000800100003-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 14, 2016
• Document Release Date: June 4, 2003
• Sequence Number: 3
• Publication Date: December 9, 1981
• Content Type: MF

Approved For Release 2003/06/26 : CIA-RDP84B00890R000800100803-d1-1098/2
DD/A R,. gistry I
9 DEC 1981I-2y2~ G.~
STAT FROM:
SUBJECT: Travel Reduction Suggestions
REFERENCE: Your multiple addressee memorandum dated
25 November 1981, Subject: Travel Reduction
Plan (DDA 81-2426/1)
The Office of Information Services canvassed all assigned employees
and has received a number of suggestions regarding travel reduction
options which we believe should be considered in any Agency reduction
plan. The attached is a compilation of suggestions which you may use
or discard as deemed appropriate.
STAT
Attachment:
As stated
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 Approved For Release 2003/06/26 : CIA-RDP84B0089OR000800100003-8
1. Probably the only truly effective way of cutting travel costs is to
continue imposing an across-the-board reduction on components and requiring
that they operate within the amount provided. To ensure that a component can
operate with a substantial cut, yet accomplish its mission effectively, will
require that management closely monitor the expenditure of travel funds.
All travel policies should be reviewed, particularly those which have been the
basis for routine approval of travel already performed. Every trip which calls
for the expenditure of travel funds should be approved in advance and a
determination of the value versus the cost should be made. Those activities
which require participation by large groups of employees, such as office
conferences and regional conferences, should be reviewed to determine that
there will be a tangible benefit.
2. Eliminate the provision for dependent's travel being paid for by
the Agency to candidates for employment.
3. Reduce or eliminate travel by overseas personnel who return to
Headquarters specifically to discuss next assignment. This could be accomplished
by cable, secure telephone, or correspondence through the official pouch.
Curtail overseas and regional conferences.
4. Limit the number of people who attend professional meetings and
seminars. Require attendance at the closest location, if a series of meetings
or seminars is being held, even if it means going at a less convenient time.
Require written reporting on meetings and seminars attended for the benefit of
those unable to attend.
5. Make greater use of training facilities located locally, rather than
having to travel.
6. Require employees to combine two or more trips into one. An employee
who finds a trip is required should take care of other requirements at his
destination, or in the same general area, instead of each task requiring a
separate traveler.
7. Lengthen overseas tours.
8. Make greater use of military flights, especially on overseas travel.
Encourage train and bus travel and prohibit air travel for less than 100 miles,
or farther if train or bus are readily available.
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9. For group external training, arrange for the training to be done in
Agency facilities, bringing in the instructor, rather than having the group
travel.
10. Make greater use of the telephone and conference calls in particular.
11. Eliminate out-of-town conferences, holding them in Agency local
facilities. Where required to be held out of town, require the use of group
bus transportation rather than POV.
12. Provide identification which will permit the traveler to obtain
discounts for the rental of automobiles and hotel accommodations, where they
are given. Where air travel is justified, require travel by the least expensive
airline and route, even if it means inconvenience for the traveler. Require use
of Government Travel Requests where it is less expensive.
13. Reduce the number of people who travel for orientation and inspection
to the minimum.
14. Reduce the number of escorts and assistants who travel with groups
or senior officials.
15. Give employees the option of taking compensatory leave time in lieu
of reimbursement for travel performed.
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