MINUTES AND PROPOSED WORKING GROUP CHARTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00142R000100070012-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: June 9, 2010
• Sequence Number: 12
• Publication Date: September 2, 1983
• Content Type: MEMO

Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
wive IULIV I IML
ODP rJ-/z 74
2 September 1983
MEMORANDUM FOR: Information Services Planning Working Group
FROM Chairman
SUBJECT : Minutes and Proposed Working Group Charter
Attached are two memos: (1) minutes of our 26 August meeting, and (2)
the draft of our proposed charter that I presented at the 2 September
Information Systems Board meeting. Thanks for the response on the charter.
In spite of some initial prob lems with AIM, we might be able to use it
better in the future.
Attachments:
As stated
O/Compt/IHG~ (1 Sep 83)
CONFIDENTIAL
Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
 ^^Nirir ri i-ri.tI --
Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
1 September 1983
MEMORANDUM FOR: Information Services Planning Working Group
FROM: Chairman
SUBJECT: Minutes of 26 August 1983 Working Group Meeting
1. The Information Services Planning Working Group met on Friday, 26
August 1983. Participants include
of the Executive Information System Working Group, sat in as in
2. convened the meetin asking for corrections to the
minutes of the 12 August meeting. noted that the ISB would
like to see a draft charter at its 2 September meeting rather than on 28
September as indicated in the minutes.
3. ~~ continued his presentation on the flow of information in
connection with the DO goal of installing 2400 terminals by the end of the
decade. noted work that NSA is doing with optical disks may address
the DO problem of how to store paper, fiche, and digital data in compatible
form. In conclusion, Les indicated that IMS is the DO information systems
planning agent. We might look at how the DO plans information services to
get a clue about how the Agency as a whole should plan its information
services. Les handed out a list of DO information management goals for the
next 10 years (see attachment A).
4. A discussion of the group's charter followed. The concensus was
that the Agency did need to plan its information services at the DCI level,
but the degree of centralization was an open but critically important
question. Several members viewed coordination as the key issue, rather than
planning, and several others questioned the viability of the working group
as a means of addressing these issues. Our charter should state as its main
objective what the planning system should be, including who will be the
rrMrInrMMTIni
Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
 Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
uuivriUtivII1 L
major actors. Bill Donnelly noted a major handicap in the effort to plan
and implement information services was the lack of Policy decisions to do so
on the part of the directorates. (See attachment B for
written comments on the charter.)
S. In view of the short deadline (2 September) for getting out the
draft charter, Bob asked for comments on the existing draft by Tuesday
morning. He will use AIM do distribute a revised draft to members with AIM
access, with additional comments to be back by 1400 hours Thur The
final draft would then go to the ISB on Friday (2 September).
6. The next meeting of the working group is scheduled for Friday, 16
September 1983, at 1400 hours in Room 4E05 Headquarters. The agenda for
that meeting, which is scheduled for 90 minutes, is as follows:
o Approve the minutes of the previous meeting.
o Take care of any old business.
o Establish a time-table and division of responsibilities for
meeting the groups' objectives.
o Define planning.
o Describe present Agency planning.
0 Identify planning shortcomings.
Attachments:
As stated
0/Compt/IHG/ (1 Sep 83)
rnr PUNTIGI
Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
 Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3
VVI`rr JLJL114 r it 1L_
Information Services Planning Working Gi..ap
arter
Purpose
The purpose of the ISB and its working groups as a whole is to improve
the effectiveness of Agency information handling activities. The focus of
our working group is the planning process. In particular, we are to
examine, with an Agency-wide perspective, the process of developing,
coordinating, promulgating, and monitoring the implementation of Agency
plans, policies, procedures, and objectives for information handling
services, and propose improvements where they are warranted.
Objectives
Our objectives, stated in order of importance, are as follow:
1. To examine critically the Agency information handling planning
process (including not only planning, but budgeting and control
functions as well).
a) Identify major planning functions, responsible components, and
planning deliverables.
b) Identify shortcomings in the structure of the system and
failings in the use of the system.
2. To make recommendations to the ISB for correcting any deficiencies
in the planning process, including recommendations for
organizational changes that might be needed to overcome structural
or operational problems, and produce a model planning system.
3. To identify and address specific planning issues, as raised by the
ISB, group members, and members of other working groups.
Scope of Work
For the Planning Working Group's purposes, information handling sytems
of interest consist of, but are not limited to, electronic technologies,
including text, data, voice, video, communications, imagery, and graphics,
as well as related processes and services, included in the CIA Program.
Organization and Responsibilities
The Planning Working Group is responsible to the ISB. Planning Working
Group members shall select a Chairman to serve at the pleasure of the
group. The chairman will prepare the agenda for group meetings, be the
group's spokesman, perform final editorial review on written material
prepared by the group, and arrange for the taking of minutes of the working
group meetings. The working group will forward minutes of its meetings to
the ISB Executive Secretary and present its findings and recommendations to
the ISB Chairman orally or in writing, at his discretion.
nnnrrir% rnr rt n I
Sanitized Copy Approved for Release 2010/06/09: CIA-RDP85-00142R000100070012-3